Project Management for a One Day Sports Tournament - Desklib

This project management report outlines the planning and execution of a one day sports tournament for SPL Technology Limited. It covers the project scope, objectives, deliverables, milestones, technical requirements, limits and exclusions, management review, project priorities, work breakdown structures, and cost estimation.

Running head: PROJECT MANAGEMENT
Project management
Name of the student
Name of the university
Author Note:

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Table of Contents
Introduction......................................................................................................................................3
Project Scope Statement..................................................................................................................4
Objective of the Project...................................................................................................................4
Deliverables.....................................................................................................................................4
Milestones of the Project.................................................................................................................4
Technical Requirements..................................................................................................................5
Limits and Exclusions of the Project...............................................................................................5
Management Review of the Company............................................................................................6
Establishment of Project Priorities..................................................................................................6
Table 1: Time Schedule of the Project............................................................................................7
Figure 1: Gantt chart........................................................................................................................8
Work Breakdown Structures............................................................................................................9
Figure 2: Sports Tournament Project Work Breakdown Structure...............................................10
Cost Estimation..............................................................................................................................10
References......................................................................................................................................12

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Introduction
A project manager has the immense job to assemble, arrange and then implement all the
different things in the project. Being a project manager thus involves lot of precision. In this
particular assignment the project manager is tasked with the responsibility of arranging a one day
sports tournament for SPL technology limited. The management of the organization wants a
proper planning and organization for the following event so that the one day tournament is a
success amongst the employees and also the upper management of the company. After a series of
meetings involving the management and the project manager and also some of the employees,
football was chosen as a final selection amongst four other outdoor games. A nearby football
ground of a reputed college team was chosen as the venue.
It was decided that the tournament will be played on one of the Fridays so that the
employees can get enough rest before the resumption of office from Monday. The date has been
fixed on 31st of August which is on Friday. A total of 6 different teams from 8 different
departments of the company enlisted themselves to participate in the match. The total time limit
for each of the match was set 15 minutes. The matches will kick off from 8 AM in the morning.
The Project manager will arrange the field along with the rest rooms and a makeshift sitting
arrangement for the CEO and the senior managers. Before the start of the match the CEO and the
Managing Director will be delivering a short speech. All the other arrangements including the
lunch, drinks and snacks will be provided by the management of the college ground. The project
manager has also the task of arranging different jerseys and balls for each of the teams.

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Project Scope Statement
The project scope statement has a number of different subdivisions under it. They are as
follows;
Objective of the Project
The main objective of the following project is to arrange a successful one day sports
tournament. The success of the tournament will pave the way for the management to make the
tournament an annual event.
Deliverables
The Project Manager has to provide a number of different deliverables. They are as
follows;
a. Arrangement of all the necessary items especially a makeshift podium for the CEO and
the Managing Director to deliver their speech and also arranging a temporary sitting
arrangement for the senior management of the company including the CEO and the
Managing Director
b. Providing quality foods, drinks and snacks at regular intervals
c. Arranging the rest rooms and proper washrooms for all including the players
d. Providing jerseys and other different things like balls to the players
Milestones of the Project
Some of the important milestones in the project are as follows;
a. Obtaining the necessary permit for using the college ground on the fixed day

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b. Preparing the podium, temporary sitting arrangements within time
c. Arranging the jerseys, balls before time that could be 30th of August
d. Preparing the ground before 29rd August
e. Arranging a practice ground for the teams to practice
Technical Requirements
As mentioned in the introductory part of the following assignment, arrangement of such a
big event needs great skill and utmost precision. The project manager has to ensure the presence
of all the necessary items and take all the different measures to ensure the success of the
following project. This includes the likes of the;
 Arrangement of different kind of lights, emergency medical treatment facility. The
manager must arrange an ambulance from a nearby hospital in case of any kinds of
emergency medical cases Providing water and electricity
Limits and Exclusions of the Project
Like every other event the following event also has some limitations. The main limitation
is the allocation of a limited budget for the event which has forced the project manager in charge
to compromise on some of the services and arrangements. The budget constraint has forced the
Project Manager to reserve the field for 10 hours. Thus the following factors will surely have an
impact on the successful arrangement of the event.

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Management Review of the Company
The project plans and the schedule of the following one day tournament must be checked
and verified by the management of SPL technology limited. The proper analysis and inspection
of the work and progress of the arrangement plans must be presented to the topmost management
of the organization along with all the different necessary feedbacks.
Establishment of Project Priorities
The priorities of the project must be set accordingly as because it is one of the main
elements that needs to be fixed to ensure the success of a project (Getz & Page, 2016). The
project time is fixed and the assignment must be completed within the 29nd of August. This is
because the ground has to prepared and totally isolated from any persons for the next few days
until the start of the tournament. The arrangements of the project must be of a superior quality to
enhance the performance and ensure the tournament gets over within the specified time limit.
Task Name Duration Start Finish
Sports Tournament
Project
21 days Fri 8/3/18 Fri
8/31/18
Discussion of the
Event with the
management
12 days Fri 8/3/18 Mon
8/20/18
Selection of the
date and other
necessary details
2 days Fri 8/3/18 Mon
8/6/18
Selection of the
Venue
1 day Tue 8/7/18 Tue 8/7/18
Selection of the
Budget
3 days Tue 8/7/18 Thu
8/9/18
Selection of the
Items to be needed
for the outdoor game
3 days Fri
8/10/18
Tue
8/14/18
Selection of the
Vendors
4 days Wed
8/15/18
Mon
8/20/18
Allocation of the
Total Budget
4 days Tue
8/21/18
Fri
8/24/18

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Talking with the
College Ground
Management to
obtain permission for
the Project
2 days Tue
8/21/18
Wed
8/22/18
Providing orders
for jerseys and balls
1 day Thu
8/23/18
Thu
8/23/18
Providing the
detailed work list to
the technicians
1 day Fri
8/24/18
Fri
8/24/18
Receiving
Permission for the
Use of the Ground
3 days Mon
8/27/18
Wed
8/29/18
Providing the
order for food
2 days Mon
8/27/18
Tue
8/28/18
Inspecting the
ground and briefing
the changes to be
done to the
management of the
ground
1 day Wed
8/29/18
Wed
8/29/18
Receiving the
jerseys and balls
2 days Thu
8/30/18
Fri
8/31/18
Final Inspection of
the podium,
arrangements and
the ground
1 day Thu
8/30/18
Thu
8/30/18
Start of the
tournament and end
of the tournament
1 day Fri
8/31/18
Fri
8/31/18
Table 1: Time Schedule of the Project
Source: (As created by the Author)

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Figure 1: Gantt chart
Source: (As created by the Author)

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Work Breakdown Structures
The tournament that will be organized by SPL technology limited will consist of a
number of different activities. In order to break the following task into small categories, a
number of simpler works has to be completed accordingly. The planning becomes the first
priority followed by the preparation of the time schedule and the preparation and the assessment
of the budget. According to, Turner (2014) the budget will always be prepared according to the
needs and demands of the different types of the required items and the other arrangements like
the rent of the field, arrangement of a podium, electricity expense, expenses related to food and
beverage and many more as such. After this there are costs of employing referees, appointing a
doctor, ensuring the presence of an Ambulance and the cost of the trophies. The teams are then
enlisted with the number of players in each of them. A proper coordination must be maintained
overall to ensure that the project does not face any kind of problems in midst of the tournament
and also ensuring the successful arrangement which will force the management of the mentioned
organization to give it a serious thinking of making the tournament an annual event.

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Figure 2: Sports Tournament Project Work Breakdown Structure
Source: (As created by the Author)
Cost Estimation
The most important part of the project is the estimation of the cost involving the different
elements of the project. The estimation of the cost is totally dependent on the budget of the
project. The cost estimation for the following project is provided below;
Cost of each football- $40
8 balls total cost= $320
Rent of the ground for 10 hours- $50

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Labor charge of the technicians- 10$ per person
Four technicians wage = 40$
Total Employees= 150
Total Number of Players= 60
With an estimate that all the employees along with the players will join the event, the
Project manager has to arrange food and beverages for each and everyone. A total packet of
lunch, two drinks and beverages will involve around $60 each. Thus for a total amount that needs
to be spend for a total of 210 persons involves around 210*60= $12600. Apart from this there
are many other kinds of miscellaneous costs of around $1000.

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References
Getz, D., & Page, S. (2016). Event studies: Theory, research and policy for planned events.
Routledge.
Harrison, F., & Lock, D. (2017). Advanced project management: a structured approach.
Routledge.
Heagney, J. (2016). Fundamentals of project management. Amacom.
Kerzner, H., & Kerzner, H. R. (2017). Project management: a systems approach to planning,
scheduling, and controlling. John Wiley & Sons.
Stewart, B., Nicholson, M., Smith, A. C., & Hoye, R. (2018). Sport management: principles and
applications. Routledge. (Stewart et al. 2018)
Turner, J. R. (2014). Handbook of project-based management(Vol. 92). New York, NY:
McGraw-hill.