Project Charter Research Paper 2022

Running head: PROJECT MANAGEMENT
Project management
Name of the Student
Name of the university
Author’s Note

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Table of Contents
1. Project charter..............................................................................................................................2
1.1 Description of the project......................................................................................................2
1.2 Detailed scope of the project.................................................................................................2
1.3 Project goals and objectives...................................................................................................3
1.4 WBS.......................................................................................................................................4
1.5 Task list with dependencies...................................................................................................5
2. Stakeholder register.....................................................................................................................7
3. Stakeholder management strategy...............................................................................................9
Bibliography..................................................................................................................................11

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1. Project charter
1.1 Description of the project
The paper mainly focuses on Time Inc which is an international firm and the committee
of the firm have decided to implement Time sheets system in various software centres for
understanding how time is generally utilized across various centres while undertaking the
project. The main aim of the project committee is to properly capture various types of project
metrics like resource optimization, quality cost as well as embedded project management.
Moreover, the organization wants to use the system with ERP system for giving proper visibility
of all the project across different centres. The main task is to suggest a time sheet system which
will meet all the requirements of the project. Furthermore, the entire project will gets
accomplished in 8-month time span by using $2,500,000
1.2 Detailed scope of the project
In scope
 Development of project management
 Recruitment of consultant and team members
 Negotiation with the vendors
 Gaining agreement within the project
 Procuring license
 Implementation of time sheet system
 Giving training to the users as well as maintaining IT staffs
 Measuring ROI and proper transitioning of the system
Out-scope

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 Information related with the vendors will not be given
 The detailed project plan for the time sheet system will not be prepared.
1.3 Project goals and objectives
Project goals
The main goal of the Time Inc. company is to implement a time sheet system for properly
understanding how time is generally utilized within the project in various centre of Time Inc of
the country and further helps in measuring resource optimization, quality cost as well as
embedded project management.
Project objectives
The main objectives are:
 To implement a time sheet system for analyzing how time is used across various centres
of Time Inc.
 To analyze or measure measuring resource optimization, quality cost and embedded PM
 To meet the various needs as well as requirements of different software centres of Time
Inc.

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1.4 WBS
The WBS which is given assists in showcasing the activities of various phases that are
mainly needed to be executed in time sheet project for achieving the project objectives.
Figure 1: WBS
(Source: Created by Author)

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1.5 Task list with dependencies
The tasks that are required for implementing time sheet system are reflected below with
their dependencies
WBS Task Name Duration Predecessors
0 Time sheet system 8 mons
1 Initiation phase 1 mon
1.1 Business case development 6 days
1.2 Feasibility analysis 6 days 2
1.3 Project charter development 8 days 3
1.4
Milestone 1: Completion of
initiation phase
0 days 4
2 Planning phase 1.15 mons
2.1 Project plan development 8 days 5
2.2 Creating the resource plan 4 days 7
2.3 Quality analysis plan 6 days 8
2.4 Risk management plan 5 days 9
2.5
Milestone 2: Completion of
planning phase
0 days 10
3 Execution phase 5.55 mons
3.1 Recruitment of a consultant 12 days 10
3.2 Hiring team members including 12 days 13

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external and internal
3.3
Working with different project
management Champions
7 days 14
3.4
Gaining agreement with major
stakeholders
10 days 15
3.5 Negotiation with vendor 9 days 16
3.6
Assistance of the purchasing
department
10 days 17
3.7 Procuring license 4 days 18
3.8 Implementing time sheet system 13 days 19
3.9 Measuring ROI 7 days 20
3.10 Training users 12 days 21
3.11 IT maintenance staffs 7 days 22
3.12 Transition of the system 8 days 23
3.13
Milestone 3: Completion of
execution phase
0 days 24
4 Closure phase 0.3 mons
4.1 Post project review 3 days 24
4.2 Stakeholder sign off 1 day 27
4.3 Documentation 2 days 28
4.4
Milestone 4: Completion of closure
phase
0 days 29

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2. Stakeholder register
Name Role Responsibilities
<Please fill your name> Project manager The project manager takes
the responsibility of finding
new champions who will
make suggestion about the
needed time sheet system for
the organization.
Anurag Mehta Global head He takes care of all the
centres of Time Inc as he is
the global head of all the
centres.
<Please fill> Managing directors The managing directors
include proper development
as well as implementation of
strategic plans as well as
company policies in order to
drive organizational success.
John Clinton CIO CIO is the person who has
the responsibility of reporting
each and every detail to the
global head of the

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organization so that he can
take proper decision.
<Please fill> Financial manager The financial manager
manages the funding and
creates proper budget so that
expenditure within the project
will be done as per the
created budget.
<Please fill> IT manager The IT manger plays a
significant role in
implementing the Time Sheet
that assits in reflecting how
time is used in different
projects in various centres.
<Please fill> HR manager The HR manager generally
involves in recruitment of the
team members as well as
champions and additionally
helps in managing different
types of resources which are
required for time sheet
project in Time Inc.
effectively.

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3. Stakeholder management strategy
The stakeholder management strategy generally determines as well as documents the
entire approach for increasing support as well as for decreasing the negative impact that it creates
with the project stakeholders within the entire project lifecycle. It further helps in determining
the level of power as well as influence that stakeholders generally create on the project. It is
found that there are other strategies that are also helpful in managing the stakeholders and which
include stakeholder mapping, determining the influence and triggers as well as proactive steps
for proper mitigation. The table which is given helps in showcasing the power as well as interest
of the different project stakeholders who are associated with Time Sheet project.
Role Power Interest
Project manager High High
Global head High High
Managing directors High Low
CIO High Low
Financial manager Low High
IT manager High High

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Keep satisfied Manage closely
Monitor Keep informed
Interest
P
o
w
er
Figure 2: Stakeholder Strategy
(Source: Created by Author)

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Bibliography
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Johnson-Cramer, M.E., Berman, S.L. and Post, J.E., 2017. Re-examining the concept of
‘stakeholder management’. In Unfolding Stakeholder Thinking 2 (pp. 145-161). Routledge.
Kerzner, H., 2019. Using the project management maturity model: strategic planning for project
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Meng, X. and Boyd, P., 2017. The role of the project manager in relationship
management. International Journal of Project Management, 35(5), pp.717-728.

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Meredith, J.R., Mantel Jr, S.J. and Shafer, S.M., 2017. Project management: a managerial
approach. John Wiley & Sons.