Project Report: Implementing ICT Infrastructure for My School Project

This project report details the implementation of the "My School" project by TechiTak Pty Ltd, an IT solutions provider, for 20 schools in Sydney. The project aims to establish ICT infrastructure, including IT labs, to enhance the educational environment. The report outlines the project charter, vision, mission, and scope, emphasizing the use of ICT to transform education. It describes the project development model, including planning, system analysis, design, coding, implementation, integration, and testing phases. The report highlights the benefits of the project, such as improved student access to digital resources and development of computer skills. The project utilizes Agile methodology with Scrum methods, and communication tools like SLACK and TRELLO are employed for task management and progress tracking. The report concludes by summarizing the project's successful implementation and the importance of ICT in modern education.

Project Management 1
Project Management
Affiliate Institution
Student
Date

Project Management 2
Table of Contents
Introduction.................................................................................................................................................3
The Company Background..........................................................................................................................3
Project Charter.............................................................................................................................................4
Project Vision..........................................................................................................................................4
Project Vision Board...........................................................................................................................4
Project Mission........................................................................................................................................4
Project Scope...............................................................................................................................................5
Project development model.........................................................................................................................5
1. Planning phase:............................................................................................................................5
2. System analysis and requirements...............................................................................................5
3. System Design:............................................................................................................................5
4. Coding and installation................................................................................................................6
5. Implementation............................................................................................................................6
6. Integration and Testing................................................................................................................6
The Importance of the Idea..........................................................................................................................6
Sprints Methodology...................................................................................................................................7
Conclusion...................................................................................................................................................8
References...................................................................................................................................................8
Appendices 1...............................................................................................................................................9
Appendix 2..................................................................................................................................................9
Appendix 3..................................................................................................................................................9
Appendix 4.................................................................................................................................................10
Appendix5 slack.........................................................................................................................................11

Project Management 3
Introduction
TechiTak Pty Ltd is a rapidly growing company in the region and is the leading IT solution
provider. In this report TechiTak Company has been assigned to perform a specific project
referred to as My School by not less than 20 schools in the region. This report vividly describe
how the said project can be carried out during its development process. The project is being
undertaken by a team of four project experts. (Cano, González, Collazos, Arteaga, and Zapata,
2015). The experts have decided to come up with ways in which they can make communication
easier. In this regard, two communication tools were chosen which include the following
communicating tools; SLACK and TRELLO. The two applications provide a real-time project
management tool in which each of the team member will be assigned the role. Each member will
have to complete the assigned task within the set dateline provided in the TRELLO or SLACK.
The Company Background
TechiTak is a growing company based in Sydney and is offering IT solutions to its customers in
various parts of the country. TechiTak is a well-known Company in the country and have
accomplished quite a number of projects within the country. Currently, the company has secured
to work on a project with 20 schools following a mega project known as “My School.” The
project is set to start a few weeks to come. The company is required to establish one IT lab in the
20 schools.
The company is compost of experts engineers in the field of IT and as well represented by a team
of sales representative. A part from the above mentioned team, the company is also compost of
the administrative unit personnel responsible for undertaking issues to do with project

Project Management 4
management. This team is responsible for carrying out day to day activities such as financial
planning, project planning, monitoring and evaluation and the overall management processes.
Project Charter
My School is a big project that is to be implemented among the 20 schools located within
Sydney. The main reason why this project is because the company wishes to transform and
implement ICT infrastructure targeting every school in the country. ICT has been considered the
champion in transforming education sector to have a suitable and reliable environment where
students can study without struggling too much.
Project Vision
This report focuses on implementing and reinforcing ICT infrastructure in various education
sector in Sydney. ICT is one of the major factors that has enhance the education sector to move
forward in Sydney. It will lead to the coming up of digital libraries which can be accessed
through the Labs that will be build using “My School Project” implementation process. Digital
Libraries are cheaper, reliable and affordable to the students at large.
Project Vision Board
The project is focusing on implementation of ICT infrastructure in various schools in the
country. Therefore, the main participants who will be utilizing the idea includes all the
stakeholders in the education sector. Hence the target group are the government academic and
research institutions and various schools in order to help the learners to have more reliable
resources so that they can perform their research projects with ease.

Project Management 5
Project Mission
The mission of this project is to make sure that each step in the system development life cycle is
adhered to and completed successfully. The main mission is to ensure that the team members
have succeeded in the implementation of this project without any hindrances or any obstacles
within the system development process. (Lee, and Xia, 2010).
Project Scope
This project focuses on the implementation of ICT infrastructure in every institution to ensure
that the education sector is boosted through ICT. Therefore, the project is dealing with education
and ICT so that the learners can utilize new technologies in their research and development
studies which will help them boost their skills in various sectors. My School will ensure that
equipped ICT labs are put up in every school to help the students while carrying out their
research and development studies.
Project development model
The project development process was designed to be completed in different phases. There are a
total of seven phases which are supposed to be undertaken in order for it to be completed
successfully. It includes the following phases; (Greer, and Hamon, 2011)
1. Planning phase: in this phase of project development the team members focuses on the
idea so as to find ways which consumes the most minimal budget for the system to be
implemented. The problem is identified and put in the table for the discussion. The team
debate on how the problem is going to be solve. In this case the team will put down all
the problems existing in the existing system and compare it with the proposed solution.

Project Management 6
2. System analysis and requirements: in this phase of project development process the team
will focus on all the materials that are required for the implementation of the project. The
team will carry out a small research to collect all the required data and materials and
estimate the actual budget in which the system development process may incur
3. System Design: after all the requirements have been collected and analyzed, project team
members are then given sometime to discuss on how the system is going to look like. The
flow layout of information is designed such that it will have the direct flow from the
tactical level management all the way to the operational level management
4. Coding and installation: coding is the actual process in which the necessary software
programs needed to be used in the lab is undertaken. These includes systems that can be
used to manage the lab system and monitor how the students are utilizing the idea.
5. Implementation: implementation is the process in which the system is being deployed to
be utilized by the system users. This is the process in which the students are ask to use
the system and enjoy its privileges.
6. Integration and Testing: the developed system will be integrated with other systems and
tested for its functionality. All the components will be checked if they have been installed
correctly.
7. Operations and Maintenance: ways in which the system can be made reliable to its
users are designed and system maintenance will be undertaken so that the system can be
made sustainable to the users.

Project Management 7
The Importance of the Idea.
There are a number of benefits in which the project is going to assist. The following are some of
the importance of the implementation of My School project in various institutions; (Paige,
Galloway, Charalambous, and Brooke, 2011)
1. The main aim of this project is to ensure that education sector in all the academic and
research institution is boosted through the implementation of ICT centers and
Infrastructure in all schools so as to provide an enabling environment where the students
can be able to participate in online research and development process.
2. The students will be able to learn and understand the use of ICT in research process and
the importance of learning ICT in their day to day lives. The learner will be able to attain
computer skills which will help them when they will be at their work places after school.
3. To make sure that the schools are transformed into digital world since everything today is
computer age where the world is considered to be driven by use of technology
4. To ensure that the students can be able to access digital library resources by connecting
them to the internet where they can find these resources through Google.
Sprints Methodology
The team will have to review, test, build and design the process. Each team member will perform
the task and each task has time allocated to it in the SLACK system or TRELLO. Each time the
members can update the progress using the TRELLO or the SLACK for the team lead to access
the progress.

Project Management 8
As shown in the diagram below is how the task was shared and is to be performed by the project
team members. They will have to follow sprint one, two and three until the project is completed
in time.
Conclusion
In conclusion, the project has been achieved by use of agile methodology using scrum methods.
Agile methodology is a method used in project management to distribute tasks to the members
responsible for the implementation of the project. My School is a technology project that is
responsible for introducing ICT infrastructure within the school environment. The project was
completed by a team of experts and the communications were done by use of a Trello.
References
Cano, S.P., González, C.S., Collazos, C.A., Arteaga, J.M. and Zapata, S., 2015. Agile software
development process applied to the serious games development for children from 7 to 10 years
old. International Journal of Information Technologies and Systems Approach (IJITSA), 8(2),
pp.64-79.
Greer, D. and Hamon, Y., 2011. Agile software development. Software: Practice and
Experience, 41(9), pp.943-944.

Project Management 9
Paige, R.F., Galloway, A., Charalambous, R., Ge, X. and Brooke, P.J., 2011. High-integrity agile
processes for the development of safety critical software. International Journal of Critical
Computer-Based Systems, 2(2), pp.181-216.
Lee, G. and Xia, W., 2010. Toward agile: an integrated analysis of quantitative and qualitative
field data on software development agility. MIS quarterly, 34(1), pp.87-114.

Project Management 10
Appendices 1
Appendix 2
Appendix 3
Minutes
SN Members Present Absent
1 Member1 None

Project Management 11
2
3
4
Member2
Member3
Member4
None
None
None
Appendix 4
 Members agree to complete the task
after every phase
 The phases of project development
include the seven phases
 The phases will be subdivided into
smaller units to be assigned to each
person
 The project will be done in phases
where each school among the 20
schools is supposed to be installed one
at a time
 Some work will be subcontracted such
power installation systems
Agreed
Agreed
Agreed
Agreed
Agreed

Project Management 12
Appendix5 slack