Project Management: Converting Cubicle Space into Open Office

This report discusses the project of converting a cubicle space into an open office at Broadgate Campus. It covers the project background, objectives, constraints, and assumptions. The report also explores the project stakeholders and their roles, the project plan and management, and the project evaluation and closing. The project is aimed at providing a large open office space with innovative technology and new decoration.

Project management
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Executive summary
In this report it has been described about a project of converting a cubicle space into open area of
broadgate campus which is owned by GIC and British land. Also, it is mentioned of project
background, objectives, constraints, assumption which can occur into it. The purpose is to
provide open space with new decor and innovative technology. Also, create a open space for
eating and rest area. Besides that, its benefits, cost, cost analysis is been explained in it. Also, it
is identified about risk analysis in which different risk can occur such as lack of resources, delay
in completion etc and monitoring and prevention method through which it will be mitigated.
Moreover. It has been discussed about project stakeholders that are British land, broadgate
company, investor etc and their impact and roles within project. The role of project manager is
described that is to perform daily activities of project and do planning. Also, to deliver the
deliverable to customer and identify stakeholders. Furthermore, the project plan is described in
which waterfall methodology is been used within project. The five stages that are initiate,
planning and designing, execute, monitoring and closure is explained. Along with it, 5 M's of
project management is discussed that are men, machine, material, money and mimutes which are
essential resources of project . And with project control and communication channel to be used
in it. At last it has been discussed about evaluation and termination of project.
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Table of Contents
INTRODUCTION...........................................................................................................................3
Section 2 project rationale
Section 3 project stakeholders and mapping
Section 4 project plan and management
Section 5 project Evaluation and closing
CONCLUSION ...............................................................................................................................3
REFERENCES................................................................................................................................4
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Section 1 INTRODUCTION
The project is to convert an entire floor into open office space which consist of innovation and
new decoration.
Project title- convert cubicle space into open one.
Background- it is identified that broadgate campus is owned by British land. It cover area of 32
acre. It is a modern walkaway in site of it. The campus is famous for events such as Christmas,
skate, ice, they developed a plan to represent highest building architecture, art and atmosphere.
They rent space to companies for different purpose. Similarly, one building of campus FA at 7
level and consist of 2 terrace and 6 staircase has to be converted into open office space so it can
be rented to client.
Purpose- the purpose of this project is to convert second floor of broadagte campus of 1FA
building from cubicle office to open space office. This is done to have sunny view, light and
huge open office space to be rented within reasonable budget. Along with it, they want to install
modern and advance technology in office with innovation and new decoration. Also, to provide
large space for eating and rest area and to provide reading space near balcony and windows.
Objectives- the objective is to
Specific- convert cubicle space into open area.
Measurable- by measuring it with client needs
Achievable- to complete it with specified resources
Realistic- to innovate and decor it with technology
Time bound- to finish it in deadline
Project scope- the scope is to meet the customer requirements and expectations. Also, to
complete it in successful way within time and available resources. Moreover, to maintain the
quality of project.
Exclusion from scope- it may be excluded that the entire floor may not be converted. Also, poor
quality raw material may be used to finish project.
Deliverables- the deliverable is to provide an open office space with large area of eating and rest.
Besides that, to have high technology and innovation with decoration within that area.
Constraints- there are several constraint which can affect project such as inability to maintain
project scope, objectives and complete it in budget. Furthermore, the workers working in it such
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as plumbers, electrician, labor etc may not be available on time. Thus, it might led to delay in
project and rise in budget.
Assumption- it may be assumed that GIC may not give permission to convert floor. Besides that,
open space area may get failed due to high amount of sunlight and people find it difficult to
work.
Section 2 project rationale
Business case
Project benefit- it has been evaluated that there are several benefit of this project. It will provide
a sunny view with large open space at low cost. In addition, project will have high tech
technology with modern decoration. So, this will provide a new atmosphere to work in it.
Moreover, there will be opne eating and rest area along with balconies and windows. Thus, it can
be rented to client and from that revenue is generated.
Cost and timescale- here, the cost incurred will be reasonable as it requires to convert area. So,
there is no need to construct a new building. Only one floor needs to be converted. Moreover,
cost incurred will be on technology installed in it. The project will be completed within 6
months.
Cost analysis- it is necessary to do cost analysis so that it is found how much return is obtained.
From project its cost analysis it is predicted that return on it will be high. This is because cost
required is low to convert area. However, when it is rented there will be high return on it.
Risk analysis
Risk identification- it is identified that there are several types of risk which can occur within
project. So, it is necessary to identify those so that impact is mitigated. Thus, the risk are delay in
project, lack of resources, poor quality of materials used and technology equipment.
Source of risk- it refer to source from where risk is identified. Within this project, the source of
risk is stakeholders, data and info gathered,
Risk prevention- it is important to prevent risk from occurring so that project is completed on
time and there is no impact on it. Thus, in order to prevent risk of delay in time schedule will be
prepared and after each month report is prepared. This will enable in working as per schedule.
However, to prevent risk of lack of resources back up plan is developed and resources are
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utilized in efficient way. Alongside, for ensuring quality of raw material there will be certain
standard which will be followed.
Risk control- the risk will be controlled with help of risk measures. In this several measure will
be taken to ensure that risk impact is controlled. It will be easy to control different risk which
occurs during project.
Risk monitoring- the process refer to monitoring of risk that occur in project. This will be done
by preparing report after completion of each stage. Also, manager will monitor closely the
overall project by taking feedback from team members.
Section 3 project stakeholders and mapping
Who are stakeholders- In this project there are different stakeholders who are engaged in it. They
are as follows
Broadgate company- they are those stakeholders who owns that particular entire building. Also,
they provide rental space to companies as per thier needs and requirements.
British land and GIC- they are main stakeholders as they manage and owns entire broadgate
campus. Also, they provide permission for project to be initiated.
Project manager- he is directly related to stakeholders as manager is responsible for completing
of project. He communicate with all other stakeholders.
Investor- they are those who have invested in this building or are going to invest in project. The
investor can be company, government, or any other.
Supplier- the stakeholders who supply raw material and goods for construction of this project.
Client- this stakeholder is one to whom project is being undertaken. The client is having some
needs which are to be fulfilled. The project is to be delivered to client.
How they influence from the project- it is analysed that the stakeholders influence project to a
great extent. However, the influence depends on interest of them in project. Here, broadgate
company will highly influence project as they provide rental space. So, any change in their need
will impact of project. In similar way, GIC owns land so if they do not allow project to be
initiated or make change in policy then it will have high influence in project. This can result in
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hault of it and again entire process is to be followed. In addition, The investor may not be
interested in investing. Thus, there is lack of resources and the budget required is less. In this
way, these stakeholders will influence project.
Roles and responsibilities- in project there are several roles and responsibilities which will be
played. Each person is having a different role to be played. So, it depends on skills and
knowledge possessed by them. However, roles vary at different levels and is assigned by project
manager.
Project organization
Role of project manager- a project manager plays a significant role within s project. This is
because he is responsible for overalk success or failure of project. Besides that, manager has to
manage and handle entire project in effective way so that it is finished in time. Along with it, he
assign roles and responsibilities to team and also resources to perform task. Moreover, manager
communicate with stakeholders and identify their needs. This enables in making changes with
project. He prepare report of it to ensure that project is on track and progress is maintained.
Apart from it, if there occur any conflict manager role is to solve it. He needs to perform daily
activities of project and do planning. Also, to deliver the deliverable to customer and identify
stakeholders. The project manager must have a combination of skills including an ability to ask
penetrating questions, detect unstated assumptions and resolve conflicts, as well as more general
management skills. A project manager is a person who is responsible for making decisions, both
large and small. The project manager should make sure they control risk and minimise
uncertainty. Every decision the project manager makes must directly benefit their project.
Project team- it consists of people who will be performing the tasks in order to complete a
project. The team contain member who possess various skills and knowledge. Here, project team
will be composed by GIC and broadgate company. They will hire project manager and other
members who will be a part of this project. The team will be in context of project. There will be
a specific process which will be followed in way of how team works. Additionally, work design
will be team work in which several things are included. This will enable in working in effective
way and finish of project.
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Section 4 project plan and management
Theoretical framework of project- in every project there is a particular methodology followed
which enable in breaking down of activities and completing project. The use of methodology
depends on nature and type of project. In present project, traditional methodology will be used. It
is because the project is small and simple. In that as well waterfall method will be used. The
stages in it are as follows
Initial project- it is first stage where project is undertaken. Here, a particular project is identified
and initiated.
Planning and design- this is second stage in which planning is done. A schedule is developed and
project is broken down into sub parts. It makes easy to plan and include activity in it which has
to be done. Alongside, role are assigned to member and resources are allocated on basis of
requirements. Here, stakeholders needs are analysed and then according to it plan is made. It is
most difficult and time consuming stage as entire project success depends on how well planning
is done. It involves creating of a set of plans to help guide your team through the execution and
closure phases of the project.
Execution- here, the project is implemented as per plan developed. The team members are
allowed to perform their roles and task according to schedule. It is important stage as if
execution is done properly then it can lead to failure of project. Project needs to be executed
properly so that it is finished on time and goals are attained.
Monitoring and control- in this step monitoring and control is done to ensure that project is
completed within time. For that manager needs to monitor activity, and control it with help of
some technique. Proper and effective controlling enable in ensuring project progress is as per
schedule and plan developed.
Closing- in this stage project is closed. It means that it is completed and goals and objectives are
attained. The team is abandon after it.
5 M's of management- they are necessary elements for every project. It consists of men, machine,
minutes, material and money. Furthermore, these all have to be managed in effective way so that
goals and objectives are accomplished. Besides, they all are interlinked with one another. The
project manager needs to manage all these. It allows in making things easy and integrating all M
which enable in execution of project. Similarly, in current project as well men will be labor who
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are working in it, machine will be software and system used in it materials are decoration,
technology tools etc minutes is the time required to finish it at last money is capital needed for
project.
HR- The HR is required to perform activity also there are many type of people required in this.
This will enable in completion of project. Hence, HR required will be 30 people
Finance- it is most essential resource required for project. Here, budget is required to buy
resources. Thus, finance required is $2500.
Other resources- there are several other resources which is required in it. They are information
technology tools like system, table chairs desktop furniture etc also, resources such as decoration
materials artificial plants sofa book shelf and many other is required in it
Project control- the project needs to be controlled so that it is finished on time. Also, activity are
performed as per schedule and quality is maintained as well. Besides that. Raw material quality
is ensured in it. In this way progress is kept according to schedule developed.
Communication channel- it is necessary to develop a communication channel so that data and
info can be shared. The team members and project manager is able to interact with one another.
So, here communication will be through e mail, smart phone.
Section 5 project Evaluation and closing
Project Evaluation- the project needs to be evaluated so that it is ensured that all task aren
completed on time. Alongside, outcomes needs to be measured against set goals and objectives.
In addition, it is analysed that whether quality of project is maintained and attained or not. This
gives insight whether goals are achieved or not. In this project Evaluation will be done by
comparing results with SMART objectives. For this return on investment method will be used. It
wil allow in calculating profit obtained from investment done. It is effective way of evaluating
project.
Termination- it is the last stage where project is terminated. Here, project manager ensures that
all task and activities are performed and finished in effective way. Moreover, goals and
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objectives mentioned in it are accomplished within specified time and budget. So, team is
terminated and project is closed.
Post implementation review- from this it is stated that project objective are achieved and open
space area is developed. The area was properly decorated and advance technology such as AI,
VR etc was installed. However, there are some lessons learned as well such as it requires
meeting to be conducted as well so that project progress is discussed. Besides, stakeholders
needs has to be analyzed which allows in making changes. These changes highly impact of
project. Also, They provide external support which enable in maintaining quality of project and
completing on time. In future it is necessary for organization to ensure that supplier must be
determined so that there is delay in project. Apart from it, raw material quality needs to be
checked with set standard.
CONCLUSION
It is concluded from report that broadgate company haa initiated a project of converting cubicle
space into open area for office use. The second floor of FA1 building is converted. The
objective is to provide a new atmosphere with advance technology to companies. There are
certain constraints which can occur in it like inability to maintain project scope, objectives and
complete it in budget. The benefit of project is to provide sunny view with large open space at
low cost. However, there are several risk which can occur such as delay, lack of resources, etc it
will be monitored via preparing report and measuring outcome with schedule. Besides this, the
project stakeholders are British land, broadgate company, investor etc and they have high impact
on project. The role of project manager is to perform daily activities of project and do planning.
Also, to deliver the deliverable to customer and identify stakeholders. The project team is
composed by broadgate company and it consists of various people who are having varied skills
and abilities. Within project waterfall methodology is followed as it is small and simple project.
There are several resources required in it like HR, finance, computer system and other. Also,
communication will be done via e mail and use of Smart phones. The manager will interact with
all team members. Other than this, the evaluation of project will be done by measuring result
with set goals and objectives and then post implementation review is done.
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REFERENCES
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teaming. Project Management Institute.
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