Project Management: Tools, Techniques and Processes

Running head: PROJECT MANAGEMENT
Project management
Name of the Student
Name of the University
Author’s Note

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PROJECT MANAGEMENT
Table of Contents
Answers to question 1 a.........................................................................................................6
Answer to question 1 b...........................................................................................................6
Answer to question number 2................................................................................................6
Answer to question number 3a...............................................................................................6
Answer to question number 3b..............................................................................................7
Answer to question number 3c...............................................................................................7
Answer to question number 3d..............................................................................................7
Answer to question number 3e...............................................................................................7
Answer to question number 4................................................................................................7
Answer to question number 5................................................................................................7
Answer to question number 6................................................................................................8
Answer to question number 7................................................................................................8
Answer to question number 8................................................................................................8
Answer to question number 9................................................................................................8
Answer to question number 10..............................................................................................9
Answer to question number 11..............................................................................................9
Answer to question number 12..............................................................................................9
Answer to question number 13..............................................................................................9
Answer to question umber 14..............................................................................................10
Answer to question number 15............................................................................................10
Answer to question number 16............................................................................................10
Answer to question number 17............................................................................................11
Answer to question number 18............................................................................................11
Answer to question number 19............................................................................................12
Answer to question number 20 a..........................................................................................12
Answer to question number 20 b.........................................................................................12
Answer to question number 20 c..........................................................................................12
Answer to question number 20 d.........................................................................................12
Assessment task -2...................................................................................................................13
Part A:..................................................................................................................................13
1. Complete the following project parameter information...............................................13
2. Create stakeholder responsibilities...............................................................................14
Part B: Project plan..............................................................................................................16
1.Task breakdown............................................................................................................16
2. Identified issues and roles of project manager.............................................................16
3. Resources required for the project...............................................................................16

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4. Communication plan....................................................................................................20
5. Project budget...............................................................................................................20
6. Gantt chart....................................................................................................................23
7. Risk management plan.................................................................................................24
Part C....................................................................................................................................25
1. Project reporting...............................................................................................................25
a.) Weekly staff updates...................................................................................................25
b.) Monthly reports to the management team..................................................................25
c.) Weekly reports............................................................................................................28
d.) Milestone....................................................................................................................30
2. Monitoring system for the project....................................................................................30
3.Support for finishing the project.......................................................................................30
Part D...................................................................................................................................30
1. Complete project plan if changes needed.....................................................................30
2. Issues raised by team members....................................................................................30
Part E....................................................................................................................................31
1. Process followed for checking financial records.........................................................31
2. Procedure for assigning and reassigning resources......................................................31
3. Final project plan..........................................................................................................31
Part F....................................................................................................................................32
1. Tools for comparing progress......................................................................................32
2. How to manage and participate in review...................................................................32
3. Explanation of final steps for ensuring project plan....................................................32
Assessment 3............................................................................................................................33
Answer to question number 1..............................................................................................33
Answer to question number 2..............................................................................................33
Answer to question number 3..............................................................................................33
Answer to question number 4..............................................................................................34
Answer to question number 5..............................................................................................34
Answer to question number 6..............................................................................................35
Answer to question number 7..............................................................................................35
Task 4...................................................................................................................................36
Part A...................................................................................................................................36
Answer to question number 1..........................................................................................36
Answer to question number 2..........................................................................................36
Part B....................................................................................................................................36
1. Communication brief.......................................................................................................36

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Answer to question number A..........................................................................................37
Answer to question number B..........................................................................................37
Answer to question number C..........................................................................................37
Answer to question number D..........................................................................................38
Answer to question number E..........................................................................................38
Answer to question number F..........................................................................................38
Answer to question number G..........................................................................................38
Answer to question number H..........................................................................................39
Cost..................................................................................................................................39
Answer to question number I...........................................................................................39
Answer to question number J...........................................................................................40
Part C....................................................................................................................................40
1. Creative Brief.........................................................................................................40
2. Budget....................................................................................................................41
3. Work schedule.......................................................................................................42
5. Supporting information................................................................................................42
Bibliography.............................................................................................................................43

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Assessment 1
Answers to question 1 a
The project management tools are quite helpful for the project managers as it helps
them to plan, execute as well as control all the different aspects of project management
processes. It is identified that some of the organizations generally relies on tools in order to
manage the project for ensuring that each of the task will be executed on time. In addition to
this, utilization of project management tools generally helps in enhancing resource efficiency
as well as assists in ensuring project scope.
Answer to question 1 b
How does each project management tool
contribute
Project management tool
Description 1 Scope
Description 2 Governance
Description 3 Work breakdown structure
Description 4 Scheduling
Description 5 Gannt chart
Description 6 Budgeting and cost estimation
Answer to question number 2
Mission and goals of the operation are relevant to the project goal. This is because
that to achieve the goal of the project, it is very much necessary to finish the goals and
mission of the operation so that the entire project work gets successfully completed.
Answer to question number 3a
Lines of authority as well as approvals are generally utilized to start the project so
that the goals and objectives of the project can be successfully achieved.

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Answer to question number 3b
Quality assurance is utilized to manage the quality of the project so that the project
that will be delivered will be high quality.
Answer to question number 3c
Human resources are generally needed in order to finish the project work so that the
entire work and processes of the project can be successfully completed within the time that is
assumed.
Answer to question number 3d
Budgets as well as finances are needed to execute the entire projects successfully. It is
identified that budget helps in finishing the project within time.
Answer to question number 3e
Record keeping as well as reporting is very much necessary for ensuring that the
entire project has been completed successfully by achieving the objectives and goals of the
project.
Answer to question number 4
As per the legislation as well as regulation of Australia the steps that are needed to be
followed include:
 Following work and health safety regulations of the workers
 Avoiding any health-related risks of the workers and more
Answer to question number 5
Project scope is defined as a part of project planning that generally involves
determination as well as documentation of specific project goals, deliverables, costs, tasks as
well as deadlines. The project scope statement assists in explaining the boundaries by
establishing responsibilities for each of the project team members.

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Answer to question number 6
Project stakeholders are the individuals or persons who are generally affected by the
execution or outcome of the entire project.
Proper consultation is needed from the stakeholders for making proper decisions for
the project for achieving the goals and objectives of the project and for satisfying the
stakeholders as well as project clients.
The areas of consultation include the following:
 The stakeholders generally can be able to provide consultation about management of
project
 The project stakeholders assist in providing consultation about project completion
time
 The stakeholders can consult about mitigating as well as avoiding project risks
 The stakeholders can consult on management of project resources
Answer to question number 7
It is very much necessary to clarify as well as well as confirm the project scope
elements so that the project managers as well as supervisors can be able to allocate the right
amount of work that is generally required in order to finish the project within the expected
budget and time such that the project objectives get achieved.
Answer to question number 8
If it is necessary for the project manager to define as well as affirm the line of
reporting as well as responsibilities, then it should be confirmed by the steering committee of
the project or by the project client.

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Answer to question number 9
The questions that can be asked when identifying interrelated projects within an
organization are as follows:
 What is the dependency between different projects within an organization?
 What is the time gap between different project execution?
Answer to question number 10
The resources that are generally needed when proceeding with the projects are as
follows:
 Human resources
 Material resources
 Financial resources
Answer to question number 11
The project plan will be developed in line with project parameters by developing the
project schedule so that the entire goals and objectives of the project can be successfully
achieved.
Answer to question number 12
The risk that are associated with the project can be identified with the help of the
processes including by developing systematic procedure, gathering information from
different sources, by applying appropriate risk identification techniques and tools and by
documenting the risks.
Identification of risk is important to resolve and mitigate the risk and challenges that
are mainly associated with the project. The risk identification technique is important for
work, health safety requirements in Australia for managing the health and health and safety
of the workers who are involved with the project.