Project Management Plan

The purpose of this report is to develop a suitable project plan for the development of an information system for Royal Children Hospital (RCH) with suitable encryption and storage system for the data (patients’ data, doctors’ data and others).

Running Head: PROJECT MANAGEMENT
Project Management Plan
Name of the Student
Name of the University

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Table of Contents
1. Purpose of the Report..................................................................................................................2
2. Identification of Stakeholders......................................................................................................2
3. Computer Network Equipment Site Evaluation and Barriers to Installation..............................2
4. Transmission Path Details...........................................................................................................2
5. Identification of the Hardware and Software Resources.............................................................3
6. Safety Aspects of Building or Area.............................................................................................3
7. Relevant Network Plans..............................................................................................................3
8. Contingency Plans to Account for Delays and Other Problems..................................................4
9. Critical Path and Timeline...........................................................................................................4
10. Quality Plans..............................................................................................................................6
11. Estimation of Resources Required for the Venture...................................................................6
12. Descriptive Budget Presentation................................................................................................7
13. Descriptive Schedule Presentation..........................................................................................10
14. Identification of Human Resources Required for Implementation..........................................13
15. Documents Required for Sign Off...........................................................................................14
Bibliography..................................................................................................................................15

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1. Purpose of the Report
The purpose of this report is to develop a suitable project plan for the development of an
information system for Royal Children Hospital (RCH) with suitable encryption and storage
system for the data (patients’ data, doctors’ data and others). This will enable RCH to protect the
data from unauthorized access and stealing if the devices provided to the doctors and the medical
agents are lost or stolen. In order to provide security to the data, it has been planned that the
entire data will be stored in the cloud server and also for accessing the data each time, the user
has to pass through a number of verification steps.
2. Identification of Stakeholders
The stakeholders involved in this entire project system include the RCH administration
team members, the doctors, the healthcare agents and the patients.
3. Computer Network Equipment Site Evaluation and Barriers to Installation
For creating a private network for the hospital, it will be required to install a server to
which all the systems and the cloud database will be connected. In order to install such a cloud
server, a separate room will be required. Furthermore, during installation of the server in the
room, disruptions will occur in the hospital services that are not desired.
4. Transmission Path Details
The server will be connected to the internet using optical fiber network and all the
systems will be connected to the server via the LAN cables. For remote and transferrable

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systems, the server will be connected to the system through wireless network. Data can be
transferred from the system to cloud and vice versa through the server after bypassing various
security tests for verification of the user.
5. Identification of the Hardware and Software Resources
Hardware requirements for the proposed project include workstations for the RCH
administrators and the laptops for the healthcare staff and doctors who travel to various branches
of RCH. The laptops should have face recognition feature and fingerprint scanner that will be
useful for verification process of the user.
6. Safety Aspects of Building or Area
The installation of the server will be done inside the hospital building and hence, the
safety aspects must be considered. The movement of heavy and space consuming services must
be done with proper care so as to not hamper the hospital services or result in injuries to any staff
including the hospital staff and other people.
7. Relevant Network Plans
The entire cloud database will be connected to the internal server of RCH. The office
workstations will be connected to the server through LAN network. However, for the remote
usage using the laptops, a network login system will be used in which the user will be able to
login to the system through a number of verification procedures and then will be able to access
the necessary data.

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8. Contingency Plans to Account for Delays and Other Problems
Delay may occur in the project due to various reasons as well as other issues like budget
overshoot, scope creep and others. In order avoid these issues, suitable tools and techniques are
to be used during planning of the project. Using these tools, sufficient time and budget have to be
allocated to the activities and also some contingency reserve budget must be considered.
However, it should also be ensured that the quality of the project must be maintained irrespective
of time or budget issues arising with it.
9. Critical Path and Timeline
The critical path and timeline is shown as follows.

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Figure 1: Gantt Chart of the Project (Critical Path Marked in Red)
(Source: Created by Author)

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10. Quality Plans
Quality is a top priority of the project and it is to be ensured that all the hardware must be
of top quality without any problems. The software used should be of updated and valid versions
and in addition, the various network configurations, equipments and others should be used of
highest quality.
11. Estimation of Resources Required for the Venture
The resource estimation for the venture is shown as follows.
Resource Name Type Max. Units Std. Rate
Project Manager Work 100% $150.00/hr
Finance Manager Work 100% $125.00/hr
IT Manager Work 100% $145.00/hr
Project Team Lead Work 100% $100.00/hr
Project Team Work 100% $300.00/hr
Hardware Costs Material $20,000.00
Software Costs Material $10,000.00
Additional Costs Material $5,000.00

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12. Descriptive Budget Presentation
Accordingly, the total budget of the project is developed as follows.
WBS Task Name Resource Names Cost
0
Information System
Development for RCH
$246,320.00
1 Phase 1: Planning $40,040.00
1.1
Determine the System
Need for RCH
IT Manager, Project Manager $7,080.00
1.2
Analysis of Current
System
IT Manager $2,320.00
1.3
Analysis of the Issues
Faced Currently
IT Manager $4,640.00
1.4
Discuss Possible
Solutions
Finance Manager, IT Manager,
Project Manager
$10,080.00
1.5
Determine System
Features Along with Need
for Encryption Technology
IT Manager, Project Manager $4,720.00
1.6 Receive Go Ahead for Project Manager $0.00

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the Project
1.7
Assign Roles to
Stakeholders
Project Manager $2,400.00
1.8
Estimate Budget for
Project
Finance Manager $3,000.00
1.9
Prepare Final Project
Plan
IT Manager $5,800.00
2 Phase 2: Initiation $7,880.00
2.1 Develop Project Charter IT Manager $3,480.00
2.2
Procure Funds for
Project
Finance Manager $2,000.00
2.3 Assign Project Team Project Manager $2,400.00
3 Phase 3: Execution $168,600.00
3.1 Finalize System Design Project Team Lead $8,000.00
3.2
Purchase Necessary
Resources
Project Team Lead, Additional
Costs[1], Hardware Costs[1],
Software Costs[1]
$39,000.00
3.3 Installation of Hardware Project Team $24,000.00

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and Server
3.4 Installation of Software Project Team $12,000.00
3.5
Develop Encryption
System
Project Team $12,000.00
3.6
Test with Various
Passcode Combinations
Project Team $24,000.00
3.7
Develop System Access
Portal
Project Team $24,000.00
3.8
Test the Developed
System
Project Team $24,000.00
3.9 Go Live $0.00
3.10 Project Handover Project Team Lead $1,600.00
4
Phase 4: Closing and
Sign Off
$29,800.00
4.1 Review the Project IT Manager, Project Team Lead $5,880.00
4.2
Determine if Quality
Standards are Met
IT Manager, Project Team Lead $5,880.00
4.3 Determine if Legal IT Manager, Project Team Lead $3,920.00

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Standards are Fulfilled
4.4
Final Testing and
Demonstration of the
Features
IT Manager, Project Team Lead $9,800.00
4.5 Finalize All Payments Finance Manager $2,000.00
4.6
Appraisal and Review
Documentation
IT Manager $2,320.00
4.7 Sign Off Project Manager $0.00
13. Descriptive Schedule Presentation
WBS Task Name Duration Start Finish
0
Information System
Development for RCH
115 days Mon 7/1/19 Fri 12/6/19
1 Phase 1: Planning 24 days Mon 7/1/19 Thu 8/1/19
1.1
Determine the System Need
for RCH
3 days Mon 7/1/19 Wed 7/3/19
1.2 Analysis of Current System 2 days Thu 7/4/19 Fri 7/5/19
1.3 Analysis of the Issues Faced 4 days Mon 7/8/19 Thu 7/11/19

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Currently
1.4 Discuss Possible Solutions 3 days Fri 7/12/19 Tue 7/16/19
1.5
Determine System Features
Along with Need for Encryption
Technology
2 days Wed 7/17/19 Thu 7/18/19
1.6
Receive Go Ahead for the
Project
0 days Thu 7/18/19 Thu 7/18/19
1.7 Assign Roles to Stakeholders 2 days Fri 7/19/19 Mon 7/22/19
1.8 Estimate Budget for Project 3 days Tue 7/23/19 Thu 7/25/19
1.9 Prepare Final Project Plan 5 days Fri 7/26/19 Thu 8/1/19
2 Phase 2: Initiation 7 days Fri 8/2/19 Mon 8/12/19
2.1 Develop Project Charter 3 days Fri 8/2/19 Tue 8/6/19
2.2 Procure Funds for Project 2 days Wed 8/7/19 Thu 8/8/19
2.3 Assign Project Team 2 days Fri 8/9/19 Mon 8/12/19
3 Phase 3: Execution 67 days Tue 8/13/19 Wed 11/13/19
3.1 Finalize System Design 10 days Tue 8/13/19 Mon 8/26/19
3.2 Purchase Necessary
Resources
5 days Tue 8/27/19 Mon 9/2/19

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3.3
Installation of Hardware and
Server
10 days Tue 9/3/19 Mon 9/16/19
3.4 Installation of Software 5 days Tue 9/17/19 Mon 9/23/19
3.5 Develop Encryption System 5 days Tue 9/24/19 Mon 9/30/19
3.6
Test with Various Passcode
Combinations
10 days Tue 10/1/19 Mon 10/14/19
3.7
Develop System Access
Portal
10 days Tue 10/15/19 Mon 10/28/19
3.8 Test the Developed System 10 days Tue 10/29/19 Mon 11/11/19
3.9 Go Live 0 days Mon 11/11/19 Mon 11/11/19
3.10 Project Handover 2 days Tue 11/12/19 Wed 11/13/19
4 Phase 4: Closing and Sign Off 17 days Thu 11/14/19 Fri 12/6/19
4.1 Review the Project 3 days Thu 11/14/19 Mon 11/18/19
4.2
Determine if Quality
Standards are Met
3 days Tue 11/19/19 Thu 11/21/19
4.3 Determine if Legal Standards
are Fulfilled
2 days Fri 11/22/19 Mon 11/25/19

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4.4
Final Testing and
Demonstration of the Features
5 days Tue 11/26/19 Mon 12/2/19
4.5 Finalize All Payments 2 days Tue 12/3/19 Wed 12/4/19
4.6
Appraisal and Review
Documentation
2 days Thu 12/5/19 Fri 12/6/19
4.7 Sign Off 0 days Fri 12/6/19 Fri 12/6/19
14. Identification of Human Resources Required for Implementation
The human resources required for implementation are as follows.
Resource Name Role
Project Manager Planning, managing and controlling of project
Finance Manager Managing project finances
IT Manager Technical requirement analysis and specification
Project Team Lead Supervision of the Project
Project Team Execution of the Project

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15. Documents Required for Sign Off
The entire document will be reviewed by the relevant personnel and who will need to
provide a signature at the end of this document.

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Bibliography
Costantino, Francesco, Giulio Di Gravio, and Fabio Nonino. "Project selection in project
portfolio management: An artificial neural network model based on critical success
factors." International Journal of Project Management 33, no. 8 (2015): 1744-1754.
De Bruijn, Hans, and Ernst Ten Heuvelhof. Management in networks. Routledge, 2018.
Harrison, Frederick, and Dennis Lock. Advanced project management: a structured
approach. Routledge, 2017.
Lock, Dennis. The essentials of project management. Routledge, 2017.
Schwalbe, Kathy. Information technology project management. Cengage Learning, 2015.