Project Management: Case Study-Virtucon

This paper mainly focuses on the organization “Globlex” that is one of the longstanding clients of Virtucon. The project mainly reflects on the development of an online stud farm management system that will be quite helpful in replacing the current manual system that is utilized by Globlex for handling breeders.

Running head: PROJECT MANAGEMENT
Project management: (Case Study-Virtucon)
Name of the Student
Name of the University
Author’s Note

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PROJECT MANAGEMENT
Table of Contents
Part 1:.........................................................................................................................................2
1.1 Project Name/Team/Description......................................................................................2
1.2 Team Charter....................................................................................................................3
Part 2..........................................................................................................................................7
2.1 Learning cycles................................................................................................................7
Part 3:.........................................................................................................................................8
3.1 Communication plan........................................................................................................8
Part 4:.......................................................................................................................................10
4.1 Reflection.......................................................................................................................10
Bibliography.............................................................................................................................11

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Part 1:
1.1 Project Name/Team/Description
Name of the project
The name of the project is “development of Online Stud Farm Management System”
within the organization Globlex.
Project team list
First name Last name Mobile Email
Marcus Dalton xxxxxxxxx [e-mail]
Angele Lang xxxxxxxxxx [e-mail]
Mathias Henderson xxxxxxxxxx [e-mail]
Mathias Little xxxxxxxxxx [e-mail]
Project Overview
The paper mainly focusses on the organization “Globlex” that is one of the long-
standing client of Virtucon”. The organization have contracted with Virtucon in order to
develop an online farm stud management system for delivering solution at proper time
inexpensively by meeting the needs as well as demands of the clients. This system is mainly
developed in order to replace the manual system that is used by the organization and for
resolving the challenges that is mainly occurred due to the utilization of manual system.
Project description
The project mainly reflects on the development of an online stud farm management
system that will be quite helpful in replacing the current manual system that is utilized by
Globlex for handling breeders. The new system that is developed would help the breeders to

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book the required service online either through online platform or with the help of mobile
device. In addition to this, it is identified that the breeders can also make the payment online
with the help of the new system. The newly implemented system provide number of breeding
features including superior interface for the entry of horse breeding processes which are very
much helpful for the breeders.
1.2 Team Charter
Specific and knowledge inventory
Skills knowledge
inventory
Marcus Project manager Project manager
have appropriate
skills of
communication
that helps in
managing project
effectively
Angele Business analyst They generally
include appropriate
knowledge for
developing the
business case
which reflects the
need of
development of an
online stud farm
management

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PROJECT MANAGEMENT
system.
Mathias Risk manager The risk manager
have proper
knowledge in risk
assessment and risk
management
Mathias System analyst The system analyst
have proper
knowledge as well
as skills in project
execution and
planning.
Roles and responsibilities
Roles and
responsibilities
Marcus Project
manager
Various phases as well ass
activities of the project are
managed by the project manager
Angele Business
analyst
They determine the requirements
as well as needs of the project for
the system implementation.
Mathias Risk manager Risk manager helps in mitigating
and resolving project related
issues
Mathias System They are responsible of

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analyst developing online stud farm
management system.
Team communication
Communication
Type
Frequency/time Location email and
document
storage
location
Oversight and
accountability
Email Weekly Office Email and
conference
The meeting is
arranged with
project
contractors for
analyzing
progress of the
project.
Team leader
meeting
Weekly Conference hall Meeting
minutes and
conference
The arrangement
is made for
discussing about
the challenges
and issues
related with
project
Project status
report
Monthly Branch office Email The arrangement
for the meeting

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is madde for
getting
information
about project
status.
Team rules and expectations
Previous experience in working in team
The previous experience is elaborated below:
Positive: The entire project is completed within the expected due date.
Negative: Lot of communication problem occurs in the initial stage of the project.
Team values
The values of team include:
 The project team must have excellent skills in time management
 They must have the capability of problem solving
 They must have extreme multitasking capability
Code of ethics
The code of ethics that should be followed include:
 Protecting interest of every project stakeholders
 Behaving properly with the project team members
 Not pressurizing team members for working beyond their shift time

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Rules and expectations
The rules of the team include:
 Notice must be given by the project higher authority if the team members does ot
attend meetings
 Proper mainly must be used for conveying project related details
 If the team members are unable to attend meeting they must inform 6 hours ago.
It is expected that the project team members will work effectively and the entire project
of “development of an online stud farm management” will be finished within the expected
timeline and budget.
Part 2
2.1 Learning cycles
Meeting Organizer Scribe Understanding the
project
Meeting 1 Business analyst Business analyst Given entire system
specification for
undertaking proper
analysis
Meeting 2 Project manager Project manager Project initialization
and conceptualization
Meeting 3 Project manager Business analyst Development of
charter
Meeting 4 Project manager Business analyst Determining needs as
well as well as

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requirements of the
project.
Part 3:
3.1 Communication plan
Stakeholder
Nature
Information
to be shared
Frequency
of
information
exchange
Location of
information
exchange
Purpose of
communication
Mechanism
(Who) (What) (When) (Where) (Why) (How)
Project
manager
Information
about the
objectives as
well as gaols
of the
project
before kick-
off phase is
shared.
Once Conference
hall
The
communication
is undertaken so
that the team
members can be
able to know
about the
project
objectives.
Face to face
Business
analyst
They
provides
information
about the
project
requirements
Whenever
required
Conference
hall
The main
purpose of this
communication
is to give proper
knowledge to
the team
Video
conference

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PROJECT MANAGEMENT
. members about
project
requirements.
Risk
manager
They
provide
information
about the
risks that can
affect the
project
progress.
Weekly Conference
hall
The main
purpose is to
resolve the issue
associated with
the project so
that the project
can be
developed
successfully.
Face to face
System
analyst
They are
responsible
of providing
information
if any
technical
problem
arises in the
system.
Whenever
needed
Conference
hall
The main
purpose is to
resolve the
issues that are
associated with
the system.
Face to face

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PROJECT MANAGEMENT
Part 4:
4.1 Reflection
My experience as a leader is similar to the understanding of the leadership quality. In
order to manage the work of the project, there are number of leadership qualities like
excellent communication, integrity, cool, competence, problem solver, team builder and more
that a project manager needs for finishing the project successfully. In addition to this, it is
very much important to have proper capability of managing the project. Proper project
management helps in completing the project within the expected time and budget
successfully.
The abilities that IT profession needs are as follows:
Specialized skill: They must have proper abilities and knowledge in various types of
programming languages so that the system can be implemented effectively
Administrative abilities: They must be capable of elaborating the assets that are
needed for building the entire project.

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Bibliography
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controlling. John Wiley & Sons.
Larson, E. W., & Gray, C. (2013). Project Management: The Managerial Process with MS
Project. McGraw-Hill.
Martinelli, R. J., & Milosevic, D. Z. (2016). Project management toolbox: tools and
techniques for the practicing project manager. John Wiley & Sons.
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