Project Management - Sample Assignment

Project Management

Contents
1. Project Preliminaries Description..................................................................................................2
2. Purpose..........................................................................................................................................2
3. Problem Domain............................................................................................................................2
4. Project Scope:................................................................................................................................3
5. System Design...............................................................................................................................4
6. List of Required equipment and Devices.......................................................................................7
7. Cost Estimation plan......................................................................................................................8
8. Justification...................................................................................................................................9
9. Work Breakdown Structure...........................................................................................................9
10. Sustainable global economy and Environmental Responsibilities...........................................11
11. Conclusion...............................................................................................................................11
12. References...............................................................................................................................11

1. Project Preliminaries Description
The AusED Inc. is an online private organization which is capable of providing online
education to students living all over the world. The student can select online course according
to their requirement. The organization is capable of providing online education program,
undergraduate and post graduate courses, and others. The students can gain specialization in
area of networking, database management, and application development. The enterprise is
divided into three divisions which are classified as sales, operations, and course delivery. The
sales division focuses on deploying marketing operations for the sales of course program. The
course delivery division is responsible for managing course material to the students,
education administration system, and teaching assessment plan. The organization also
provides special study centres for the students such as work stations, student supporting staff
for enquiries, facilities of photocopying and printing, facilities of video conferencing, tutorial
groups, and connection of student devices to the AusED organization through the wireless
networking connectivity, Social Network connectivity between student and staff, and
organization of presentation areas.
2. Purpose
The owner of the company is looking forward to design a new and advanced system for the
organization to manage effective communication and flow of information between students
and organization.
3. Problem Domain
The existing working structure of the enterprise is composed of accounting system based on
MYOB software, the open source software named as Sugar CRM software for maintaining
effective relationship with students, and Microsoft exchange server 2007 for managing
exchange of e-mails. The organization requires new system for student management system
and providing effective improvement plan. It is difficult for managing the centralization flow
of control between various units of the organization (Nedeva, 2014). The organization is
facing problem in handling centralized control in providing different facilities and operations
to the students such as work stations, student supporting staff for enquiries, facilities of
photocopying and printing, facilities of video conferencing, tutorial groups, and connection of
student devices to the AusED organization through the wireless networking connectivity,

Social Network connectivity between student and staff, and organization of presentation
areas. The organization wants to develop a new technological environment for the enterprise
which is composed of Off-line Moodle and photo-exam to provide security policies to the
students.
4. Project Scope:
The scope of the project is to design a new technological plan for providing effective and
centralised control over the various facilities provided to the students (Gogan, Sirbu, and
Draghici, 2014). The following table shows the in-scope and out-of scope activities.
Project Scope
In-scope activities
 Analysis of the problem domain with the existing architecture of the company
 Feedback from the students
 Development of the centralization system
 Organizing flow of activities within the working architecture of the enterprise
 Managing effective communication between the organization and the distance learner
 Managing local databases for ensuring the discussion on the Moodle forum
 Applicability of updating local database of the student
 Completion of the exam papers on the personal computer of the students
 The application should run on different operating system used by the students such as
MS Windows, Linux, Mac OS, Ubuntu, and others (Umek, Kerzic., Tomazevic,
Aristovnik, 2015).
 Organization of the on-board camera for doing photography periodically
 Inclusion of reliable time-stamping procedures
 Secure transmission of data for the central location database
 Diversification of the organization working facilities and functional program of the
enterprise
 Extension in the educational services
 Managing reliable connection for improving the performance of student assessment
tasks
 Deployment of Off-line Moodle Platform (Ferse, and Breiter, 2014)
 Purchasing of the required hardware and software
 Security

 Data integrity and accuracy
 Reliability of data and information
 Availability of the information and internet connectivity
 Confidentiality of the student information and photographs
 Minimising the cost of operations
 24*7 hours student support system for providing instant response to the request raised
by them
 Effective management of online resources among the participating students.
Out-of-scope activities
× Maintenance program of the newly designed model
× Skills and expertise of the supporting staff
× Training and development program for the teachers and other staff members
Assumptions
 Skills and expertise teachers and staff members
 Facilities of high speed broad band connectivity
 Accuracy in the data stored in the database
Constraints
 The project should be completed within the approved budget for the project
 The project should be completed within the prescribed time for delivery of the project
5. System Design
The Moodle programming helps in developing effective client server system for managing
work stations, student supporting staff for enquiries, facilities of photocopying and printing,
facilities of video conferencing, tutorial groups, and connection of student devices to the
AusED organization through the wireless networking connectivity, Social Network
connectivity between student and staff, and organization of presentation areas (Jin, 2017).
The development of the Off-line Moodle program helps in effectively managed the
complexities of the traditional working system. It helps in developing a centralised system
managing flow of information between the students and the admin in relation to the selection
of courses, arranging work station, and inclusion of web-cameras for the photography of the
student performance during the exam paper. The reliable time-stamping helps in secure
transmission of the information over the network. The confidentiality, integrity, accuracy,

availability, and reliability of the information can be effectively managed with the help of
time-stamping protocols which are used for secure transmission of the information in the
distance learning program. The hi-speed internet connectivity should be used for managing
connection between the student and the teachers for gaining knowledge.
Functional Diagram for student learning environment: The student learning environment
helps in providing effective tools for online discussion on the learning material, availability
of course and associated its teaching material, resource library for uploading the assignment,
and managing communication with the admin.
Functional Diagram for server management system:
The admin of the distant learning program is helpful in managing the user management,
information of student, development of the resource library, and inclusion of course module
(Lopes, 2014). The following diagram shows th different functions performed by the server
management program:

The following flowchart shows the flow of information between student and admin for
fetching of the information:
The proposed system design architecture is a new technological environment for the
enterprise which is composed of Off-line Moodle and photo-exam to provide security policies
to the students (Singh, 2016). The system design framework is required for managing the
database for the registration and enrolment of the students, selection of the coursework,

managing chat room, authorisation and authentication for secure transmission of information,
effective resource management portal, and others. The application can run on different
operating system such as windows, Apple, Linux, Unix, and other (Ferse, and Breiter, 2014).
The multiple databases are used for storing the data such as access, and MySQL (Jonhnson,
Cowie, Lange, Khoo, 2011). The following diagram shows the system framework for
managing Moodle software in the distance learning program:
6. List of Required equipment and Devices
List of Required equipment and Devices
System Requirement
Linux Operating system
Apache Web server
MySQL database
Coding with the PHP language

Hardware Requirement
Hadoop File Structure
RAM of 2 GB
Desktop or Laptops
Web Cameras
Software
Linux O/S
Apache web Serve
PHP5
Moodle Software
7. Cost Estimation plan
Particular Cost ($)
Linux Operating system 4000
Apache Web server 3000
MySQL database 1200
Coding with the PHP language 2400
Hadoop File Structure 5000
RAM of 2 GB 2000
Desktop or Laptops 5000
Resources 10000
Installation of the system 8000
Web Cameras 6000
Moodle Software 10000
Miscellaneous 5000
Total 61600
8. Justification
The deployment of the Hadoop file structure is advantageous for managing the big data
generated by the Moodle e-learning software (Kumar, Gankotiya, and Dutta, 2014). The

management of big data helps in retrieving the information of the students as per the
requirement (Shrivastava, Jain, Sachan, 2013). The Hadoop file structure is used for
eliminating the limitation of the physical devices because it is based on dynamic storing of
the data into the database. It helps in expanding the scalability of the distance learning
program (Yang, and Lu, 2014). The performance of the students can be effectively judged
with the inclusion of web cameras during the examination hour of the student. It helps in
keeping watch on the student by the instructor during the exam so that he may not use any
illegal methods for completing his paper. The security mechanism should be used for
preserving the identity of the students who are photographed during their exam paper (Delta,
2014). The cryptographic procedures and encryption techniques should be used for
maintaining the confidentiality of data.
9. Work Breakdown Structure
Project plan for adopting Offline Moodle software in
Distance Learning program

Project
Initialization
Project
Requirement
phase
Designing
phase Evaluation
phase
Testing Phase Project
closure phase
Development of
the requirement
specification plan
Development of
project charter
Development of
scope
management plan
Analysis of the
required
resources
Analysis of the
problem domain
with the existing
architecture of
the company
Feedback from
the students
Project charter
sign off from
project
stakeholders
Development of
hardware,
software and
network
connectivity
required for big
data analytics
tools
Cost management
plan
Purchase and
procurement plan
Resource
management plan
Development of
risks register
Development of
the risks
management plan
Development of
the centralization
system
Organizing flow of
activities within
the working
architecture of
the enterprise
Completion of
data gathering
and analysis
Evaluation of the
required resource
Scheduling of
project activities
Division of roles
and
responsibilities
The application
should run on
different
operating system
used by the
students such as
MS Windows,
Linux, Mac OS,
Ubuntu, and
others.
Evaluation of the
proposed project
outcome
Mapping the
expected
outcome with the
requirement
specification plan
Managing
effective
communication
between the
organization and
the distance
learner
Managing local
databases for
ensuring the
discussion on the
Moodle forum
Applicability of
updating local
database of the
student
Organization of
the on-board
camera for doing
photography
periodically
Inclusion of
reliable time-
stamping
procedures
Development of
the test plan
Mapping the test
plan outcome
with the
requirement
specification plan
Completion of the
testing process
Approval of the
testing outcome
with the project
stakeholder
Secure
transmission of
data for the
central location
database
Diversification of
the organization
working facilities
and functional
program of the
enterprise
Extension in the
educational
services
Managing reliable
connection for
improving the
performance of
student
assessment tasks
Completion of the
exam papers on
the personal
computer of the
students
Closure of the
project

10. Sustainable global economy and Environmental Responsibilities
The development of distance learning program helps the students submit their coursework
directly on the system helps in reducing the use of paper which reflects the green IT solution
(Singh, 2016). The inclusion of big data management through Hadoop file structure helps in
reducing the e-waste which accumulates on the internet. The replication of the files get
eliminated which helps in reducing the size of the data storage (Ren, Li, and Wu, 2013). The
map-reduce technique is used for reducing the size of the big data stored on the Hadoop file
structure. The imparting of knowledge to the distant students helps in increasing the
knowledge and expertise by providing the simulation training to them. It helps in increasing
the global economy of the nations.
11. Conclusion
It can be concluded that the development of the Moodle in the project of distance learning
program is helpful for managing effective relationship with the students. The performance of
the students can be effectively judged with the inclusion of web cameras during the
examination hour of the student. It helps in keeping watch on the student by the instructor
during the exam so that he may not use any illegal methods for completing their paper. The
application can run on different operating system such as windows, Apple, Linux, Unix, and
other. The installation of the offline Moodle software and inclusion of On-board camera
during exams helps in resolving the complexities associated with the working model of the
enterprise.
12. References
Delta. (2014). Distance education and learning technology Applications. 1st ed. Retrieved
from https://delta.ncsu.edu/assets/delta_annual_report_1112.pdf
Ferse, M., and Breiter, A. (2014). Exploring the role of e-learning in reducing E-waste. 1st ed.
Retrieved from https://www.learntechlib.org/noaccess/114827/
Gogan, M., Sirbu, R., and Draghici, A. (2014). Aspects concerning the use of Moodle
platform- Case study. 1st ed. Retrieved from
https://ac.els-cdn.com/S2212017315001644/1-s2.0-S2212017315001644-main.pdf?
_tid=2fc5f50d-3cda-4c01-be80-
2a10dcfa3e01&acdnat=1526492909_04a4cf0950379fa8a147d50f9359d25b

Jin, S. (2017). Design of an online learning platform with Moodle. 1st ed. Retrieved from
https://moodle.org/pluginfile.php/227/mod_forum/attachment/1068758/Design%20of
%20an%20Online%20Learning%20Platform%20with%20Moodlea.pdf
Jonhnson, E., Cowie, B., Lange, W., Khoo, E. (2011). Adoption of innovative e-learning
support for teaching. 1st ed. Retrieved from
https://www.researchgate.net/publication/256422182_Adoption_of_innovative_e-
learning_support_for_teaching_A_multiple_case_study_at_the_University_of_Waika
to
Kumar, S., Gankotiya, A., and Dutta, K. (2014). A comparative study of Moodle with other e-
learning system. 1st ed. Retrieved from
https://ieeexplore.ieee.org/document/5942032/
Lopes, A. (2014). Teaching with Moodle in higher education. 1st ed. Retrieved from
http://recipp.ipp.pt/bitstream/10400.22/622/1/TEACHING%20WITH%20MOODLE
%20IN%20HIGHER%20EDUCATION%20_Final.pdf
Nedeva, V. (2015). The possibilities of e-learning, based on Moodle software platform. 1st ed.
Retrieved from http://tru.uni-sz.bg/tsj/vol3No7_1_files/V.Nedeva.pdf
Ren, Y., Li, M., and Wu, Y. (2013). Design and application of distance education platform
for a new professional peasant. 1st ed. Retrieved from
online-journals.org/index.php/i-jet/article/download/4704/3592
Shrivastava, R., Jain, Y., Sachan, A. (2013). Designing and developing e-learning solution:
Study on Moodle 2.0. 1st ed. Retrieved from
https://pdfs.semanticscholar.org/696a/573d1609b210b61f83fa45efaad3d634b8fe.pdf
Singh, G. (2016). Moodle as a E-learning Approach for training and education. 1st ed.
Retrieved from http://www.ijircce.com/upload/2016/october/10_Moodle.pdf
Umek, L., Kerzic., D., Tomazevic, N., Aristovnik, A. (2015). Moodle E-learning system and
students performance in higher education. 1st ed. Retrieved from
https://files.eric.ed.gov/fulltext/ED562480.pdf