Project Management: QAHE Institution Case Study

This report discusses the project management process for QAHE institution's plan to refurbish their campus in London. It covers the project initiation document, stakeholder analysis, and work breakdown structure.

PROJECT MANAGEMENT

Table of Contents
INTRODUCTION...........................................................................................................................3
MAIN BODY...................................................................................................................................3
1. Project initial document and stakeholder analysis?................................................................3
2. Work breakdown structure (WBS)..........................................................................................6
CONCLUSION................................................................................................................................7
REFERENCES ...............................................................................................................................8

INTRODUCTION
The project management can be defined as a systematic procedure of commencing,
scheduling and managing work of a team in order to reach the target of specified goals and
objectives (Anantatmula and Rad, 2018). The report is based on case study of QAHE institution
whose managers are planning to increase their space with an aim of increasing number of
students. They want to refurbishment campus located at London. For this purpose, project
management process is covered in the study. The report contains information about project
initiation document that includes timescale, cost etc. In the further part, work breakdown
structure is also covered that underlines different items.
MAIN BODY
1. Project initial document and stakeholder analysis
Project initial document- It can be defined as a type of document that consists
information about scope, strategies, risks and stakeholders regards to a project (vom Brocke and
Lippe, 2015). In the aspect of QAHE, this can be find out that they are planning to restructure
their classrooms and for this purpose they need to prepare following documents which are as
follows:
 Budgetary information- In order to operate different types of activities of a project,
managers must prepare budgets so that financial resources can be allocated effectively
(Bjorvatn and Wald, 2018). In the aspect of QAHE, budget is of 100k which is
categorised into below mentioned activities that is presented in the Appendix. There have
been different expenses of QAHE such as constructing new classroom which is £ 20 k is
used to increase the place so that student strength can be increase. Cost includes in Fit
and furnishing is £ 10 and other direct cost were £ 25 that are helpful in developing
different accommodation services.
 Timescale- A timescale can be the identified date on which you need to do a task. It can
also be the amount of time you expect to need in order to complete the task. Often,
timescales can be vague or flexible. This is necessary for project managers to set a time
range which should be followed so that goals and objectives can be achieved on time. In
QAHE, it is important for managers to complete renovation of classrooms before
deadline. The proposed time period of this project is 05th of February to 25th of February.

 Objectives- Each project has some objectives which are needed to be fulfilled after
compilation of project (Brookes and Clark, 2014). Herein, underneath objectives of
project of QAHE are mentioned in such manner:
(a)The prime objective is to refurbishing the class rooms.
(b) Redesigning of class rooms and computer laboratories so that students can learn in
more effective manner.
(c) Increasing space of class rooms so that more students can attract.
 Approach- For succession of any type of project, this is necessary to implement effective
approaches so that their targets can be achieved on time. There are different approaches
of project management that help in completing the project as per desired deadlines. Some
of these are:
Agile: The Agile Project Management Framework is a project management value-centric
approach that enables tasks to be completed in short steps or intervals. The approach is highly
flexible with project having complex characteristics will gain from such a phase because project
managers in this setting view "long runs" as deliverable. The aim is constantly to respond to
sudden changes in customer feedback. It is most suitable for small software projects consisting
of a strongly distributed team or an iterated project.
Waterfall: The Waterfall Framework is a traditional way to manage tasks and also used
as well for the industrial or building sectors. Most scholars find it to be the only software
development paradigm implemented. With the project split into phases at the outset of a process
based on its success, the paradigm adopts a sequential methodology to project management.
PRINCE2 : This is one of the most crucial method of project development and has
become known by its very versatility as a good practice for project planning. Prince2 accurately
describes the outcomes and explains each project's activity. This approach of project
management is often distinguished by goods completed on time and on a cost basis. The tasks
are decided prior to the start of the project and each team leader is well informed of their
obligations for good project implementation.
In the aspect of QAHE university, they are planning to renovate their classes and for this
purpose project managers should apply effective apply PRINCE 2 approach. This will be an
effective approach to complete the desired activity on set deadlines and make sure that nothing

left behind before moving to new activity which could lead to risk. This would definitely help in
increasing the number of students and fulfilling the main objectives of University.
 Key staff- This is key aspect for any type of project because staff members can complete
different activities and operations (Cooper and Sommer, 2018). In the context of project
of QAHE university, key staff members are project managers who will recruit suitable
employees who will complete different types of activities.
 Stakeholder analysis- This is consider to be main part of project management and it
includes many thing including a sound full communication. Proper analyses and
monitoring by stakeholders may enable project management find a strong partners and
prevent interruption of the project. The production and marketing of goods are highly
influenced by the research finding in the study of key stakeholders. The stakeholders are
those who show interest in projects and can impact performance. In regards to QAHE
university, stakeholder analysis is done below in such manner:
2. Work breakdown structure (WBS).
The work breaks down structure can be defined as a type of tool which is used for better
management of different tasks of a project. Its aim is to break task of a projects into mini-task so
that, overall objectives can be achieved in an easy manner (Kerzner, 2018). In QAHE university,
they are planning to improve their classes so that more number of business students can take
admission. For this purpose, their activities of task have been categorised into mini tasks so that
responsibility can be assigned to each person and common goal can be achieved. Herein,
underneath work breaks down structure of project of QAHE university is prepared in such
manner:

On the basis of above mentioned work break down structure of QAHE university, this
can be find out that their task is classified into different form such as induction, planning
implementation, controlling and closing (Galli, 2018). Apart from it, there are sub-objectives of
each activity which are needed to be fulfilled. Herein, this is important to know that this WBS is
needed to be followed by project manager. The project is going to start from February, Monday
03, 2020 and will be completed on September, Tuesday 01, 2020. Each activity will be given
equal importance and appropriate time and days for completion which ease in completing the
entire project on actual date. Most importantly manager of project will make sure that only once
an activity is completed than they move to other task. The details are presents in picture attach in
appendix.
CONCLUSION
In the end of this report, it has been concluded that project initiation documents is consider
to be most valuable part for making a project successfully implemented and get the actual results.
The sub section of this documents includes budgetary information which help in performing
different activity and task related with project in the desired manner. Stakeholder analysis is

effective in identifying and evaluating the needs and duties of stakeholder to complete a project
on time. The WBS helps to prevent the work from slipping through cracks and most importantly
gives the project team a detail understanding of where they are required in the overall project
management plan.

REFERENCES
Books & Journals
Anantatmula, V. S. and Rad, P. F., 2018. Role of organizational project management maturity
factors on project success. Engineering Management Journal. 30(3). pp.165-178.
Bjorvatn, T. and Wald, A., 2018. Project complexity and team-level absorptive capacity as
drivers of project management performance. International Journal of Project
Management. 36(6). pp.876-888.
Cooper, R. G. and Sommer, A. F., 2018. Agile–Stage-Gate for Manufacturers: Changing the
Way New Products Are Developed Integrating Agile project management methods into
a Stage-Gate system offers both opportunities and challenges. Research-Technology
Management. 61(2). pp.17-26.
Galli, B. J., 2018. Can project management help improve lean six sigma?. IEEE Engineering
Management Review. 46(2). pp.55-64.
Kerzner, H., 2018. Project management best practices: Achieving global excellence. John Wiley
& Sons.
Brookes, N., Butler, M., Dey, P. and Clark, R., 2014. The use of maturity models in improving
project management performance: An empirical investigation. International Journal of
Managing Projects in Business. 7(2). pp.231-246.
vom Brocke, J. and Lippe, S., 2015. Managing collaborative research projects: A synthesis of
project management literature and directives for future research. International Journal
of Project Management. 33(5). pp.1022-1039.

APPENDIX
Stakeholder analysis
Stakeholder Conta
ct
perso
n
Impact Influen
ce
What is
important to
stakeholder?
How could
the
stakeholder
contribute to
project?
How could
the
stakeholder
block the
project?
Strateg
y for
engagi
ng the
stakeh
older
Project
Manager
0300
123 9
123
Higher Higher Effective
management
of project.
By
implementin
g effective
strategies
and policies
for better
management
.
If they will
not
implement
effective
plans and
policies.
By
providi
ng
additio
nal
financi
al and
non-
financi
al
benefit
s.
Marketing
manager
0300
123 9
124
Lower Higher Effective
promotion of
classes.
By
promoting
classes in
cost and
time
effective
manner.
If they fail
to do better
marketing.
Cost
and
time
effecti
ve
strateg
ies.
Finance
manager
0300
123 9
125
Higher Higher Optimum
utilisation of
resources.
Allocating
funds into
different
activates.
If they will
not allocate
funds
effectively.
By
providi
ng
higher

return.
Suppliers 0300
123 9
126
Lower Higher Getting cost
of material
on time.
By
providing
needed
material for
refurnishing
of classes.
They can
block
project if
they raise
cost of
materials.
By
providi
ng
higher
prices
of
materi
als.
Students 0300
123 9
127
Mediu
m
Higher To get better
education.
By taking
admission in
new classes.
If they
neglect
newly
furnished
classes.
By
providi
ng
reducti
on in
fees.
Teachers 0300
123 9
128
Mediu
m
Mediu
m
Assuring
better
quality of
education.
By
providing
easy and
effective
teaching
methods.
If they fail
to provide
effective
teaching
methods.
By
providi
ng
higher
salarie
s.
University
administrat
or
0300
123 9
129
Higher Lower Implementat
ion of
college rules
and
regulations.
Making
flexible
rules and
regulations.
If
administrati
on
department
makes
changes in
rules.
To
make
them
learn
about
new
furnish
ed
classes
benefit

s.
ITC
(Internation
al
technology
centre)
0300
123 9
130
Lower Higher To train
teachers.
Training
Construction
Direct
costFit and
furnishingD
esign
feesspecialis
t,
implementat
ion of
software
If they get
unable to
train
teachers.
By
providi
ng
monet
ary
benefit
s.
Alumni 0300
123 9
131
Lower Lower To increase
goodwill of
university
Motivating
new students
to take part
in new
classes.
If they do
not show
interest in
promotion
of new
classes.
Increas
ing
their
value
and
providi
ng jobs
in
univer
sity.
Local
government
0300
123 9
132
Mediu
m
Higher Ensuring
that
university is
following
structure.
Allowing
university to
prepare new
furnished
classes.
If
government
changes
their
policies
and plans.
By
explai
ning
legalit
y of
new
classes
.
Budget

Particulars Amount (£'000)
Enabling activities 10
Construction 20
Fit and furnishing 10
Design fees 15
Direct cost 25
Other 20
Total 100
WBS

1