Project Management for Overseas Holiday Trip | Desklib

Running Head: PROJECT MANAGEMENT
Project: Overseas Holiday Trip
Name of the Student
Name of the University

1PROJECT MANAGEMENT
Table of Contents
Assessment Task 1: Define the Project...........................................................................................2
1.1 Project Scope Plan.................................................................................................................2
1.2 Clarification of Project Parameters........................................................................................2
1.3 Project Structure Chart and Lines of Authority.....................................................................2
Assessment Task 2: Develop a Project Plan....................................................................................3
2.1 Consultation with Project Team............................................................................................3
2.2 Project Legislations...............................................................................................................3
2.3 Project Plan............................................................................................................................3
2.4 Approval of Project Plan.....................................................................................................10
Assessment Task 3: Administering and Monitoring the Project...................................................10
3.1 Stakeholder Responsibilities................................................................................................10
3.2 Concerns of the Project Team..............................................................................................11
3.3 Risk Reduction Duties.........................................................................................................11
3.4 Status Report........................................................................................................................12
Assessment Event 4: Finalising and Reviewing the Project..........................................................14
4.1 Financial Documentation and Records................................................................................14
4.2 Reassigning Human Resources............................................................................................14
4.3 Client / Stakeholder Acceptance..........................................................................................14
4.4 Project Checklist..................................................................................................................14
4.5 Project Review Process........................................................................................................17
4.6 Lessons Learnt.....................................................................................................................17

2PROJECT MANAGEMENT
Assessment Task 1: Define the Project
1.1 Project Scope Plan
The overall scope of the project is to conduct a ski trip to overseas location in USA for a
few family members. This project must be completed within a span of 3 weeks and the funding
will be provided by the company.
1.2 Clarification of Project Parameters
For clarification of project parameters, a project proposal needs to be developed in which
all the parameters will be estimated and documented. After documentation, the proposal will be
forwarded to the company management for analysis and approval of the project.
1.3 Project Structure Chart and Lines of Authority
The project structure chart and lines of authority is shown in the following table.
Stakeholder Line of Authority
Project Manager High
Tour Manager High
Project Planner Low
Trip Coordinator Medium
Finance Manager Medium
Special Tour Guide Low
Tourists Medium

3PROJECT MANAGEMENT
Assessment Task 2: Develop a Project Plan
2.1 Consultation with Project Team
Consultation with the project team can be conducted through team meetings whenever
required. All team members should be provided with all project related updates and discussions
should involve taking ideas from all the team members involved in the project.
2.2 Project Legislations
When undertaking this particular project, the legislations to be aware of are as follows.
Overseas Travel – There are certain international and country specific rules and
regulations regarding overseas travel that must be kept aware of.
Visa – All visitors must have valid passport and visa or they will not be allowed to enter
the country in this case.
2.3 Project Plan
The work breakdown structure of the project is as follows.
WBS Task Name
0 Overseas Holiday Trip
1 Initiation of the Project
1.1 Preliminary Discussions Regarding the Project
1.2 Planning for the Overseas Trip
1.3 Develop Trip Plan Document
1.4 Send Invitations and Trip Plan to the Interested People
1.5 Receive Feedbacks from the Interested People
1.6 Selection of Trip Venue
1.7 Receive Approval from Company Regarding the Trip