Project Management for Josinta Basset Foundation

This assignment discusses the implementation of a web-based system within an organization, Josinta Basset Foundation, to solve the problem of contacting donors and sponsors twice by employees due to lack of recording donors. The project aims to provide useful information, record new and existing donors, enable access to information for all employees, eliminate duplicate contacts, provide quality services, and give good communication between employer and employee.

Project Management

Introduction
In this present paper, we will discuss the project of implementation of a web-based system within
an organization. The paper discusses the objective, scope, constraint, assumption, project-
schedule, cost and quality management plan. The company is a foundation named Josinta Basset
Foundation which is based in Melbourne Australia. The company is facing a problem of
contacting donor and sponsors twice by the employees due to an absence of recording donors.
The project is to implement the web information system which helps to solve the problem and
enhance the brand image in the eyes of donors.
Objectives
In this case, the objective of the project is to implement the information technology in an
organization which helps to solve the contact duplication, records of donators and charitable,
information accessible by all employees of an organization. The objective is to implement web-
based system which provides the proper management of work, records and improves the
reputation of the company. The objective also includes the installation of the server which helps
to store the database and it can be accessed by every individual within an organization.
Following are the primary objectives:
Reference
No.
Business Objective Description Specific Goal
1. Providing useful information and data To know the number of
donators and new actions to be

taken
2. To record new and existing donators Record helps to know the total
amount and tracking donators
3. Enable to access information by every
employee within an organization
Create awareness about every
action among the employees
4. Eliminate contacting donators twice Like contacting the same
donators by another employee
5. To provide quality services To the less fortunate people in
improving their lives
6. To give good communication between
employer and employee
like online chat, email
Scope
The scope of the project provides the overview of the project which is to implement the web-
based system within an organization with an allocated budget.
Functionality Description
User interface In this functionality which provide an interface to the donors
and sponsors. It helps to encourage the donors to donate a
certain amount by building the brand image in the eyes of the

consumers.
Management information
system
It helps to manage the recording of all the activities within an
organization
Database management system Record keeping of donors and sponsors which help to track
them.
Website It includes feedback form, user registration and online chat
support for answering queries for the donors
Training & development The training documents are provided to the employees who
help to train them.
Constraints
Following are the constraints of the project:
1. The change management process will be constraint after the implementation of web
information system for six months.
2. The documentation process in the implementation of the project is prepared which is
necessary for taking the approvals from shareholders, stockholders, and others.
3. The TDD process is followed before the actual development of the project.
4. The development team must come up with an idea which is known as solution constraint.
It is very necessary for the completion of a project on time.
5. In process constraint, the testing of quality is done before deployment.

Assumptions
Following are the assumption made while the project of implementing the web-based system is
implemented:
1. The programmers and software developers are skilled.
2. The duration of the project completion is two to three months.
3. The compensation to the programmers and developers is given on hourly basis rather
than monthly basis.
4. The work of the project is done within an organization, so the payment of rent is not paid.
5. The cost of hardware and software is considered as standard which includes the cost of
server installation within an organization.
6. The user interface for the donors helps to increase the donors by twenty percent.
7. The feedback will be used timely for the insurance of meeting the requirements of the
project.
8. The development of the prototype is prepared with the suggestions given by stakeholders.
9. All the team members will work till the termination of the project.
10. The estimated budget will remain the same until the completion of a project.
11. The license of software and hardware is taken.
Project schedule
The project schedule helps to deliver the project on time by working according to the initial
planning and time. It is an intact and automated tool which helps to complete the work of the
project according to their priorities. The proper communication through meetings and calls helps
to complete the delivery of the project on time as per the initially proposed schedule. The

additional approvals are required for the amendments to the budget. Following are the activities
included in the project schedule:
1. Project Plan
It includes the team structure, activities and task description, work breakdown structure
and independencies document.
2. Project charter
It includes the structure of the project, budget and constraints, deliverables and deadline
identification, and risk and assumption documentation.
3. Required document
It includes the stakeholder's meetings, requirement gathering, and requirement approvals.
4. Design document
It includes system content, system design, and visual design.
5. Web-based system implementation
It includes blog setting and content update.
6. Server installation
It includes system design and blog setting.
7. Testing and documentation
It includes test case development, manual testing, documentation and test case
implementation.
8. Production deployment
It includes contingency and the backup plan, stakeholder's approvals, deployment and
setting, and documentation.
9. Risk management document

It includes risk identification, risk mitigation plan, and stockholders approvals.
10. Project closure
It includes the meeting of stockholders and signoffs.
Cost
The project management requires a balancing of three parameters which includes the monitoring
of cost, allocation of cost and cost analysis. The monitoring of cost is very important aspect
because it helps to work within the estimated budget. The project manager is responsible for
maintaining the cost of the project with the help of business analyst. The additional approvals are
required for the modifications in the budget plan.
Quality management plan
The purpose of a quality management plan is to improve the quality of the project for the
successful implementation of a web-based system within an organization. The plans include the
several aspects of quality management which includes roles and responsibility of stakeholders. It
is prepared at the initial stage of the project which is implemented throughout the project. The
role of project manager is to maintain the quality of mentoring and coaching. The quality audit is
maintained by the quality controller. The testing of quality is maintained by a chief tester. The
quality of documentation is maintained by the documentation head.
The tools used in maintaining the quality of plan includes cause and effect diagram, check sheet,
histogram, scatter diagram, control chart, and Pareto chart. The quality standard of the project is
done through planning, checking and take corrective actions. The quality management is further
classified into three categories, namely, quality control, quality assurance and quality planning.