PROJ6010 Project Management Application

Running head: PROJECT MANAGEMENT
PROJ 6010 Project Management Application: Construction
A Case Study of Regency Plaza Project
Name of the Student:
Name of the University:

1PROJECT MANAGEMENT
Table of Contents
Introduction................................................................................................................................2
Part A: Project Contracts............................................................................................................2
Legal benefits and challenges of different contract types for the project..............................2
Stipulated or lump-sum contract........................................................................................2
Cost of work plus fee contract...........................................................................................3
Cost of work plus fee with guaranteed maximum price (GMP) contract..........................3
Construction management (CM) contract..........................................................................3
Design-build or design-and-construct (D&C) contract......................................................4
Mitigation strategy for potential challenges related to the different contract types...............4
Recommendation of contract type for the Regency Plaza Project.........................................5
Part B: Project Pre-Planning......................................................................................................5
Analysis and mitigation of major challenges prior to beginning construction......................5
Most effective approach to meet on-time delivery of the project..........................................6
Organizing the project costs and project cost breakdown......................................................8
Project’s major deliverables and Work Breakdown Structure...............................................9
Part C: Controlling Communication........................................................................................12
Communications management plan.....................................................................................12
Analysis on the use of reports to address project stakeholder expectations........................13
Analysis on the level of detail necessary for regularly making stakeholder reports............14
Part D: Project Close-out.........................................................................................................14
Explanation on the role played by different elements in close-out of the project................14
Analysis on the process of coordinating a lessons learned component...............................15
Conclusion................................................................................................................................15
References................................................................................................................................17
Appendix – Self Reflection......................................................................................................20

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Introduction
This report is focused on a project for construction of Regency Plaza hotel complex
and it is the role of contractors as well as the team members to ensure successful completion
of the project. It has been found that the project was running behind schedule and over budget
due to inadequate budgeting or proper planning. In this report, the analysis is carried out on
various contract types to identify a suitable type that will be appropriate for the project. A
schedule along with the project costs has been reflected in this report to ensure successful
completion of the project. A communication plan has also been prepared to demonstrate how
communications will be managed during the project. Further, discussions has been presented
on the role being played by different elements in close-out phase of the project.
Part A: Project Contracts
Legal benefits and challenges of different contract types for the project
Stipulated or lump-sum contract
This type of contract shifts all the costs liability from client to the contractor. In this
type of contract, the contractor agrees to work according to specific schedule along with
usage of a management system for reporting or controlling quality. In this type of contract,
the risks that may generate from the client activities get reduced because of the fixed price
though this rate can vary based on the type of the industry. This contract is referred to as one
of the most easily understandable and accepted contract type. The changes in orders can also
be minimized in this contract (Halpin, Lucko & Senior, 2017). The major challenge in this
type of contract is that if the contractor bids too low for winning the contract, then strict
controls have to implemented to control the time and budget. If the contractor bids too high,
then there may be chance of not winning the contract.

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Cost of work plus fee contract
The cost of work plus fee contract is referred to as one of the most conventional
contract type as it is much profitable and widely utilized in all type of industries. This type of
contract encourages the contactors to undertake certain project or jobs that may be risky for
them. It is suitable as there is guarantee that they will receive a set fee for the job also the
contractors do not have to be worried for controlling cost of the project. With the help of this
approach the contract manager will be able to deliver better quality project to the clients. This
contract type is not dependent upon materials and labors (Bajari, Houghton & Tadelis, 2014).
This type of contract is always settled at a reasonable and fixed prices to avoid issues of
bargaining at a later stage during construction. It saves the overall time and owner also gets
benefited by falling within the fixed material and labor time. For any type of incomplete
construction project this contract type is helpful.
Cost of work plus fee with guaranteed maximum price (GMP) contract
Though the Guarantee Maximum Price (GMP) contract an owner can obtain a
complete unspent contingency. The owners are allowed to take active participation in the
savings and that is not possible in case of the lump sum contract. The owners can
successfully maintain the quality of project with the help of this contract as they will become
capable of accessing the actual cost (Tran et al., 2018). For both the controversial as well as
fast tracking construction projects this contract type is always applicable. The owners become
capable of taking much better decision making power eve for the changed orders and relative
cost. The contact can be successfully controlled and manage. Moreover, it can be said that
this contract includes the cost of work and additionally guaranteed maximum price as per the
contract.

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Construction management (CM) contract
This type of written agreement is developed by the owners and establish in between
the third party managerial companies and owners. This contract helps to track the project
more efficiently. The establishment of the Construction management (CM) contract leads to
increase in annual rate of employee turnover. It generates positive and successful employee
tax codes, accounting and overall management (Chen et al., 2015). However, an issue that
may generate with the usage of this specific contract is lag of privacy.
Design-build or design-and-construct (D&C) contract
Different opportunities related to innovation and project delivery can be obtained
from the design build or design and construct contract. Due to increasing flexibility as well as
advanced risk management strategies the claims numbers get reduced (Chen et al., 2015).
Various useful project level change implementation become easier and the overall work
burden from the project administrative is diminished.
Mitigation strategy for potential challenges related to the different contract types
Different contract level risks are being identified that are needed to be mitigated to
reach the desired project outcomes. The mandatory steps to be followed by the project
manager are as follows:
 All the details of the insurance and contractual requirements are needed to be
reviewed professionally by the contract lead at the project initiation phase.
 The contractors need to make sure that all insurance needs are kept in mind
before contract bidding (Hughes, Champion & Murdoch, 2015).
 It gives the contractor opportunity to measure that whether the requirements
are reached or any further clarifications are required.

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 This type of contract will also help to measure the required rate of additional
cost.
Recommendation of contract type for the Regency Plaza Project
For this particular project on construction of Regency Plaza, the most appropriate
contract type is the Cost of Work plus fees with a guarantee maximum price contract.
Typically, in this type of contract, the investor does not have to invest much alike the actual
cost which is incurred for the implementation of a successful project. This type of contract is
availed by the contractor then the project owner would get opportunity for sharing the cost
savings.
Part B: Project Pre-Planning
Analysis and mitigation of major challenges prior to beginning construction
Before the initiation of any project the construction project head needs to identify and
develop accurate project documentation based upon the project planning to avoid all types of
functional and operational risks. At the preliminary stage of the project planning the risks
those are needed to be addressed for a successful project resultants are as follows:
Inappropriate estimated budget of the project: For avoiding cost relates issues, at the
project initiation phase the project manager needs to estimate the complete project budget.
The finance manager is responsible to design and develop the fix budget for the project
(Clough et al., 2015). The governing body and the project sponsors are always selected based
on the total budget estimated for the project. If anyhow it is found that the finance manager
fails to estimate the actual project budget then the project will not be able to meet the desired
outcomes.
Budget risk mitigation strategies: For ensuring that the project cost is not exceeding
the fixed estimation, the finance manager should make a feasibility study before initiating the

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project. The feasibility report will ensure successful completion of the project (De Sande et
al., 2015). For the particular project to construct Regency Plaza, the cost should be estimated
regarding interior design, condominium unit’s marketing etc.
Inadequate skills of the project team members: Lack of adequate skill and knowledge
is another major issue for projects. For commercial success and competitive advantages the
project and overall business the team members must possess enough skills (Rahmani,
Maqsood & Khalfan, 2017). If they are found to be not enough skilled then the project will
fail to meet the expected outcomes, preliminarily set goals and objectives.
Mitigation strategy: In order to mitigate the skills related issues, the project manager
needs to arrange professional training and development program. Not only this but also a
completely separate and new project team should be developed for Regency Construction
project. For proper time to time reporting to the project manager named Hodgkins, three sales
staffs should be hired. An advanced base design should be prepared to make coordination
with the condominium unit buyers.
Most effective approach to meet on-time delivery of the project
Effective project management approaches should be adopted by the project manager
along with the project team members to deliver successful and desired outcomes to the
project clients. The effective approaches utilized for this project outcome delivery are as
follows:
Project plan development based on documentation: Considering the project
definition documents the construction project manager should design and implement the
project plan. The project managers are responsible to design the project plan in such a way
that there is no requirement for major changes in the plan at a later stage (Ogunde et al.,

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2017). At the initiation phase of the project the overview should include project objectives,
scope, goals, aim and project management approaches.
Creating project work plan: After considering all construction instruction the head of
the construction project manager should develop the detailed project work plan. The sub
activities should follow the main tasks horizontally and these structures become much
transparent to the project team members with development of a Work Breakdown Structure
(WBS). The project level risks will be completely avoided if a prior project plan is created by
the project owner (Leite et al., 2016).
Adoption of proper project management process: Before developing any project plan
most suitable project management methodology is required to be identified and adopted by
the project manager. In addition to this, use tools and techniques should also be adopted by
the project manager while developing the construction project (Ogunsanya, Aigbavboa &
Thwala, 2016). The process of project management comprises of different procedures such as
communication management, quality analysis, change management, risk assessment etc. In
order to meet the project objectives and goals within estimated budget and time the project
manager and the project team members need to play active role.
Approval for scope change: Before implementing any change regarding the project
contract the project team members should take approval from the project sponsors and project
manager. In order to control and monitor the construction project accurately the project
manager needs to design the scope management plan properly (Kerosuo et al., 2015). If all
the scope change management factors are properly considered by the project manager before
implementing the project scope change then all the possible issues and risks that may
interrupt the success of the project will be completely resolved.
Supporting example

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There are many successful construction projects available all over the world however,
the case of Regency Plaza construction has been taken into consideration as an example. All
the above mentioned procedures have to be followed accordingly by the construction project
manager. It is found that the construction project will meet all clients’ demand and
requirements of the owner’s successfully within the estimated budget of $3,718,450.00 and
time of 1 year. Not only this but it is also assumed that the Regency Plaza will start gaining
more than 10% ROI after 2 years of its inauguration.
Organizing the project costs and project cost breakdown
The project costs will be organized in an efficient manner with the help of breaking
down the cost according to various activities. The bottom-up approach has been chosen for
this project as it provides accuracy along with detailing of each and every expense that is
associated with different activities. The costs for standardized work package and formalized
structure has been estimated for organizing the project costs.
The costs associated with the project for construction of Regency Plaza has been
demonstrated as below:
WBS Task Name Cost
0 Regency Plaza construction project $3,718,450.00
1 Phase 1: Initiation $13,040.00
1.1 Setting up the project objectives $1,520.00
1.2 Preparation of the budget $3,720.00
1.3 Bid for the contract $5,000.00
1.4 Analysis of present market $1,200.00
1.5 Development of marketing strategy $1,600.00
2 Phase 2: Planning $96,130.00
2.1 Plan for procurement $3,920.00
2.2 Plan for stakeholder management $2,160.00
2.3 Plan for communication $1,440.00
2.4 Preparing the architectural drawings $5,200.00
2.5 Designing of blueprint $83,410.00
2.5.1 Preparation of the blueprint for construction $80,050.00
2.5.2 Review and approval of the blueprint $3,360.00

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3 Phase 3: Execution $3,606,880.00
3.1 Construction works $2,568,302.00
3.1.1 Clear site $3,000.00
3.1.2 Acquire materials $477,738.00
3.1.3 Pour lower concrete $143,698.00
3.1.4 Layout of structural foundations $147,298.00
3.1.5 Layout of pillars and beams $218,548.00
3.1.6 Construction of walls $218,148.00
3.1.7 Construction of floor supports $144,898.00
3.1.8 Finishing the ground floors $134,080.00
3.1.9 Build roof supports $198,928.00
3.1.10 Construction of roof walls $276,978.00
3.1.11 Building roof ceilings $276,578.00
3.1.12 Installation of roof $324,810.00
3.1.13 Finalizing the construction works $3,600.00
3.2 Plumbing, Electrical and HVAC layout $746,018.00
3.2.1 Installation of electrical layout $178,578.00
3.2.2 Installation of plumbing layout $229,520.00
3.2.3 Installation of HVAC requirements $336,880.00
3.2.4 Review of layout works $1,040.00
3.3 Interior and Exterior design $292,560.00
3.3.1 Designing the exteriors $143,680.00
3.3.2 Designing the interiors $143,680.00
3.3.3 Review of the design $5,200.00
4 Phase 4: Closure $2,400.00
4.1 Sign-off from stakeholders $360.00
4.2 Post project review $1,680.00
4.3 Lessons learnt and documentation $360.00
Project’s major deliverables and Work Breakdown Structure
The major deliverables are considered as the four phases that are required to complete
the construction of Regency Plaza. The major deliverables of the project along with the
estimated timeline is presented as below:

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Figure 1: Major deliverables of the project
(Source: Created by Author)
The Work Breakdown structure for the project demonstrates the various activities that
are included in the deliverables to ensure achievement of the project goals and objectives.
The Work Breakdown structure for this particular project to complete the construction of
Regency Plaza is presented as below:
WBS Task Name Duration Start Finish
0 Regency Plaza construction project 218 days Wed 02-01-19 Fri 01-11-19
1 Phase 1: Initiation 17 days Wed 02-01-19 Thu 24-01-19
1.1 Setting up the project objectives 2 days Wed 02-01-19 Thu 03-01-19
1.2 Preparation of the budget 3 days Fri 04-01-19 Tue 08-01-19

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1.3 Bid for the contract 5 days Wed 09-01-19 Tue 15-01-19
1.4 Analysis of present market 3 days Wed 16-01-19 Fri 18-01-19
1.5 Development of marketing strategy 4 days Mon 21-01-19 Thu 24-01-19
2 Phase 2: Planning 43 days Fri 25-01-19 Tue 26-03-19
2.1 Plan for procurement 7 days Fri 25-01-19 Mon 04-02-19
2.2 Plan for stakeholder management 6 days Tue 05-02-19 Tue 12-02-19
2.3 Plan for communication 4 days Wed 13-02-19 Mon 18-02-19
2.4 Preparing the architectural drawings 10 days Tue 19-02-19 Mon 04-03-19
2.5 Designing of blueprint 16 days Tue 05-03-19 Tue 26-03-19
2.5.1 Preparation of the blueprint for
construction 10 days Tue 05-03-19 Mon 18-03-19
2.5.2 Review and approval of the
blueprint 6 days Tue 19-03-19 Tue 26-03-19
3 Phase 3: Execution 153 days Wed 27-03-19 Fri 25-10-19
3.1 Construction works 113 days Wed 27-03-19 Fri 30-08-19
3.1.1 Clear site 5 days Wed 27-03-19 Tue 02-04-19
3.1.2 Acquire materials 9 days Wed 03-04-19 Mon 15-04-19
3.1.3 Pour lower concrete 10 days Tue 16-04-19 Mon 29-04-19
3.1.4 Layout of structural foundations 10 days Tue 30-04-19 Mon 13-05-19
3.1.5 Layout of pillars and beams 10 days Tue 14-05-19 Mon 27-05-19
3.1.6 Construction of walls 10 days Tue 28-05-19 Mon 10-06-19
3.1.7 Construction of floor supports 9 days Tue 11-06-19 Fri 21-06-19
3.1.8 Finishing the ground floors 8 days Mon 24-06-19 Wed 03-07-19
3.1.9 Build roof supports 10 days Thu 04-07-19 Wed 17-07-19
3.1.10 Construction of roof walls 8 days Thu 18-07-19 Mon 29-07-19
3.1.11 Building roof ceilings 10 days Tue 30-07-19 Mon 12-08-19
3.1.12 Installation of roof 9 days Tue 13-08-19 Fri 23-08-19
3.1.13 Finalizing the construction works 5 days Mon 26-08-19 Fri 30-08-19
3.2 Plumbing, Electrical and HVAC
layout 15 days Mon 02-09-19 Fri 20-09-19
3.2.1 Installation of electrical layout 5 days Mon 02-09-19 Fri 06-09-19
3.2.2 Installation of plumbing layout 4 days Mon 09-09-19 Thu 12-09-19
3.2.3 Installation of HVAC
requirements 4 days Fri 13-09-19 Wed 18-09-19
3.2.4 Review of layout works 2 days Thu 19-09-19 Fri 20-09-19
3.3 Interior and Exterior design 25 days Mon 23-09-19 Fri 25-10-19
3.3.1 Designing the exteriors 10 days Mon 23-09-19 Fri 04-10-19
3.3.2 Designing the interiors 10 days Mon 07-10-19 Fri 18-10-19
3.3.3 Review of the design 5 days Mon 21-10-19 Fri 25-10-19
4 Phase 4: Closure 5 days Mon 28-10-19 Fri 01-11-19
4.1 Sign-off from stakeholders 1 day Mon 28-10-19 Mon 28-10-19
4.2 Post project review 3 days Tue 29-10-19 Thu 31-10-19
4.3 Lessons learnt and documentation 1 day Fri 01-11-19 Fri 01-11-19

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Part C: Controlling Communication
Communications management plan
Purpose Between Duration Medium for
Communication
Description
Familiarizing the
project team with
the desired goals
and objectives that
will be fulfilled by
the project
Project
manager and
the Project
team
1 hour Face-to-face
meetings and
Interview sessions
The communication of
project goals and objectives
is necessary to make the
project team aware about the
achievement that will be
acquired from the project.
Approval of the
project budget
Finance
manager and
the Project
manager
1 hours Face-to-face
meetings and
Presentation
The budget that has been
determined from the project
has to be approved to ensure
that project could completed
within estimated budget.
Status reports
about the project
Project
manager,
Project
sponsor and
the Finance
manager
2 hours Face-to-face
meetings and
Emails
The documentation of
project status should be done
on a timely basis and shared
within the project team to
determine how much work
has been completed till date.
Details about the
project contract
Contractors
and project
manager
1 hour Face-to-face
meetings,
Presentation and
Emails
It is essential that the project
contractor is familiar with
the desired goals and the
project objectives. The

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awareness of project
contractor about the project
requirements is essential so
that completion of the
project could be ensured
within the estimated time
and budget.
Present Market
analysis and
competition
Marketing
manager and
the Project
sponsor
2 hours Conference
Meetings and
presentations
In this project, the market have
to be analyzed for determining
the present market status and
how much competitive benefit
will be achieved from
completion of the project.
Analysis on the use of reports to address project stakeholder expectations
Name of the
stakeholder
Type of report Preferred medium for communication
Project manager Status report of the
project
Team meetings, Formal presentations and
interview sessions
Finance manager Budget of the project Face-to-face meetings and Email
communication
Marketing manager Status report of the
project
Face-to-face meetings and Formal Emails
Project Sponsor Management level
reports
Face-to-face meetings, Emails and
presentation

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Analysis on the level of detail necessary for regularly making stakeholder reports
Name of the
stakeholder
Level of detail
Project manager Plan for the project and schedule of the activities required to
complete the project
Finance manager Cost and budget feasibility of the project to ensure successful
outcomes as per desired requirement
Marketing manager Marketing strategies and analysis of present market status for the
project
Project sponsor Budgetary requirements and financial statements for the project
Part D: Project Close-out
Explanation on the role played by different elements in close-out of the project
Project acceptance – This element in the close-out phase will help the project manager
and the team members of the Regency Plaza to agree that the desired requirements has been
fulfilled (Mubarak, 2015). This element reflects whether the project has been completed as
per the desired criteria and the project objectives or not. At this stage, this element presents
that the project should be accepted as the bidder has agreed to fulfill objectives by
maintaining the desired quality.
Contract close-out – This element refers to termination of contract for the Regency
Plaza construction after immediate completion of the project. In this activity, the sign-off will
be done by the contractor along with other stakeholders to approve the closure of contract
(Lock, 2017).

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Document turnover and archiving – This element will involve preparation and
handing over the essential documents after completion of the Regency Plaza project. The
technical documents along with the lessons learned report will be stored in appropriate place
so that it could be referred to for future projects (Walker, 2015).
Team performance appraisal – This element will comprise of appraising the team
members of the Regency Plaza project with certain incentives or award programs and
motivate them to perform better in future project.
Team reassignment or demobilisation schedule – This element will involve
dissolution of the project team and reassigning them to their previous roles or activities
(Alavipour & Arditi, 2018). In this activity, the schedule for demobilizing the team will be
prepared so that they could return to their previous roles.
Analysis on the process of coordinating a lessons learned component
The lessons learned component will be coordinated through proper analysis of the
information that has been gathered from the case study of Regency Plaza to ensure that future
projects could be carried out successfully. The lessons learned from the Regency Plaza
project case will be documented as technical document and archived so that it could be used
as reference for future projects.
Conclusion
From the overall report, it can be concluded that it is the role of contractors as well as
the team members to ensure successful completion of the project. The process of project
management comprises of different procedures such as communication management, quality
analysis, change management, risk assessment etc. In order to meet the project objectives and
goals within estimated budget and time the project manager and the project team members
need to play active role. It has been found that the project was running behind schedule and

16PROJECT MANAGEMENT
over budget due to inadequate budgeting or proper planning. Therefore, it has been
determined that Cost of Work plus fees with a guarantee maximum price contract is suitable
for the project. From the developed schedule, it has been found that the project will require
218 days to complete with a cost of $3,718,450.00. Planning is required for successful
completion of the project and the schedule have to be followed so that the desired goals and
objectives could be met.

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