Assignment on Project Management - ERP
Added on 2021-01-01
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PROJECTMANAGMENT
TABLE OF CONTENTSINTRODUCTION...........................................................................................................................1TASK...............................................................................................................................................1Work request................................................................................................................................1Charter.........................................................................................................................................3Scope statement...........................................................................................................................5Communication Plan...................................................................................................................7Break even analysis.....................................................................................................................9Quality Assurance Plan..............................................................................................................10Risk management plan...............................................................................................................12Milestone report.........................................................................................................................13Lesson learned...........................................................................................................................13ROI analysis...............................................................................................................................14CONCLUSION..............................................................................................................................15REFERENCS.................................................................................................................................17APPENDIX....................................................................................................................................18
INTRODUCTIONProject management is the set of activities that include planning, controlling andmonitoring in order to meet with success criteria. Present study is based on changes in financialaccounting procedure and implementation of ERP software in the hospital in order to minimisecost and enhance revenues. Study will include quality management, budget, charter, risk andmitigating strategies.TASKWork requestProject Work Request (Business Case)Title of Project:Changes in financial accounting system byimplementing ERP systemRequest Date: 10/08/2018Requestor Name: Mr. JohnRequesting Department: Administration Requestor Phone: 5647893565(Office use) Request tracking number:254578Business Need:Recently, ABC hospital is managing the records of patients manually. This increases the errorsat workplace. ERP is the electronic software that can help in keeping electronic records of allpatients and their health. This can support in reducing administrative cost of hospital and canimprove the care services as well.Project Description:In the recent era, it is very important for companies and health care sector to implement latestfinancial accounting software so that accounting errors can be minimized and entity canmanage records properly. This supports in minimising the cost and raising profit of businessunit. Changes in financial accounting system by implementing ERP is the great project. It willhelp in utilising the resources well and improving profitability of hospitals to a great extent.Business Value (check all that apply)Estimated Benefits☐Satisfy regulatory requirementsIt will help in minimising the futurecomplexities.☐Increase revenueThis will enhance profit of ABC hospital1
because it will be able to reduce the cost (Tsaiand et.al, 2015).☐Improve ProductivityIt will enhance the services of hospital to agreat extent because saved money will beutilised to improve health care services atworkplace.☐Increase retentionThis saves time of existing staff and they feelsatisfied. Thus, they can be retained in firmfor longer duration.☐Support additional capacityChanges in financial accounting system aidsin utilising resources well☐Improve competitivenessThis would support in providing the qualityservices to patients that will be beneficial ingaining competitive advantage (Elbanna,2013). ☐Decrease expensesBy implementing ERP, hospital will be able tominimise the wastage by utilising resourceswell and thus, it will be beneficial indecreasing cost (ERP Project Management,2017). Project Estimates (+/- 25%): 1. Total cost: 112,600.002. Length of time: 95 days3. ROI: 15.54. Payback Period: 4 year 5 monthsConstraintsSchedulingCostScopeAssumptionsItwill raise profit of hospital and will reduce its cost as well. High-level risksFinancial riskHuman resource risk2
Technical riskKey StakeholdersProject sponsorChief accountantPatientsDepartments affected:AdministrationFinanceHuman resource departmentCustomer care department Request Sponsor:(VP accountable forproject)Mr. havanSponsor signatureRequester’s NameMr.JohnRequester’s signatureCharterProject CharterProject Serial Number:TitleofProject:Changes in financial accounting system byimplementing ERP systemStart Date: 10/08/2018Finish Date: 21/12/2018Project Manager:Mrs. RiyaTotal Cost (+/- 10%): 112,600.00ROI (+/- 10%): 15.5Payback Point (+/- 10%): 4 year 5monthsProject Purpose or Justification:To reduce the expenses in hospitalsTo raise profit of the care home by utilising resources wellMeasurable Project Objectives:To enhance profit of company by 25% till the end of 2019To minimize accounting errors 100% till the end of 2019 High-Level Requirements:Skilled employeesTechnical expertise Financial resources3
Summary of Milestones:DeliverableDeadlineWho is responsibleSoftware installation11/8/2018Technical executiveArranging training13/8/2018Project managerInformation circulation15/08/2018Project managerSuccess Criteria (Sponsor Acceptance Criteria):Reduction in costImprovement in return on investmentHigh-level risks:RiskMitigation StrategyTechnical riskProper monitoring during installation ofsoftware and timely training for staffmembersHuman resource riskRecruitment of more technically sound staffin administration and finance departmentwho can operate ERP effectively (Elragal,2014).Budget Summary:Budget CategorySourceCostPrimary and secondaryFixed and variable$910,800.00Key Stakeholder List:NameRolePositionContact InfoMBTI TypeJohn SinaChampionChiefaccountant245789DelegatorMrs. Riya ManagementProjectmanager ,Supervisory authority789654Mentor andleaderProject Team MembersNameRolePositionContact InfoMBTI TypeMr. Ravi,RehanInstallation andmonitoring ofsoftwareTechnicalexecutives787878GeneralHelenSchedule teamleaderTeam leader252525GeneralFunding Sponsor:(VP accountable forSponsor Signature4
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