SIM335- Managing Projects Assignment
Added on 2020-04-13
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PROJECT TASKS 1TASK 1: QUESTIONS ON PROJECT MANAGEMENTTASK 2: PROJECT PLAN FOR IT AND COMMUNICATION INFRASTRUCTURE FORCITY TOWERSSubmitted byAffiliationSupervisor’s nameDate of submission
PROJECT TASKS 2Task 1: Short answered questionsQ.1. ‘Projects are differentiated with other endeavors because they possess certain characteristics’ (Burke 2013, p.13). Some of the characteristics for a project include: having a life cycle with a start and end process, it has a budget because it consumes resources; it is participative because it involves interaction with stakeholders, projects are faced with risks which need to be managed or mitigated, tasks in a project are non-repetitive, projects are faced with three constraints of time, scope and resources which need to be managed, and projects have a goal to be achieved that is distinctive from other projects. ‘The characteristics make the project to be a unique activity in different environments that is located’ (Verzuh 2015, p.67).Q.2. ‘Scope statement defines the requirements to accomplish a project outcome successfully’ (Gido & Clements 2014, p.67). It provides a boundary of items to be included in execution of theproject. ‘It is a useful planning tool in explaining what to be accomplished and to be delivered bythe project team’ (Verzuh 2015, p.78). The scope statement should include items like project objectives, deliverables, requirements, approvals, assumptions, milestones, charter, inclusion andexclusions. It is prepared during initiation phase of the project agreed by all stakeholders.Q.3. Project Gantt chart and critical path method are scheduling tools used in allocation of time resource in projects. ‘Gantt charts show a sequence and relationship between project activities against scheduled time’ (Pinto 2014, p.56). The critical path analysis provides the shortest or longest path or steps to accomplish a project goal. The schedule for Gantt chart and critical path can be derived using MS project software. Figure 1 and 2 show Gantt chart and critical path respectively. Figure 1 Gantt chartIDTask ModeTask NameDurationPredecessors1a2 days2b3 days13c1 day14d1 day25e5 days36f8 days3TWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTNov 26, '17Dec 3, '17Dec 10, '17Dec 17, '17Dec 24, '17Dec 31, '17
PROJECT TASKS 3Figure 2 Critical pathbStart: Mon 12/4/17ID: 2Finish: Wed 12/6/17Dur: 3 daysRes: cStart: Mon 12/4/17ID: 3Finish: Mon 12/4/17Dur: 1 dayRes: dStart: Thu 12/7/17ID: 4Finish: Thu 12/7/17Dur: 1 dayRes: eStart: Tue 12/5/17ID: 5Finish: Mon 12/11/17Dur: 5 daysRes: fStart: Tue 12/5/17ID: 6Finish: Thu 12/14/17Dur: 8 daysRes: aStart: Thu 11/30/17ID: 1Finish: Fri 12/1/17Dur: 2 daysRes: The critical path is indicated using the red color. The critical path computation follows task (a) to(c) to (f) = 2days + 3days +6days = 10 days. The critical path is 10 days for the computation. Q.4. There is several factors that need to be considered when developing a budget for a project. ‘The first item to be considered is the approach that will be followed in estimating requirements for example parametric, bottom-up and top bottom approaches’ (Zulch 2014, p.56). The approach chosen will guide the type of project to be formulated. The other critical factors to be considered are availability of resources, costs of estimates, tools for budgeting process, and baseline information of the project. The baseline information provides for the scope and nature of the project (Zulch 2014, p.56). Tools for budgeting process represent technical or operative inputs that can aid budget development. Q.5. Project management teams after identifying, assessing risks they need to formulate ways to manage the risk known as risk responses. Risk responses include activities performed by project teams that could enhance opportunities and reduce threats to project delivery. ‘Risk responses arepart of the phases of risk management process, (Kloppenborg 2014, p.34). Examples of risks responses that can be used in projects include: transferring by sharing risk consequences with a
PROJECT TASKS 4different external party, avoiding project activities that could lead to risks, exploiting positive consequences originating from positive risks, acceptance of consequences of risks through tolerance, and identifying methods that can be used to treat the risks.Q.6. Project managers can utilize quality planning outputs (quality metrics, checklists, process improvements plans, quality management plans), as part of the methods to ensure successful accomplishment of the project (Heagney 2016, p.56). The planning outputs will enable activities to be monitored, evaluated and controlled in terms of quality. Most dominantly the quality management plan is usually developed in project management. The quality management plan outlines how quality will be assured, evaluated and controlled. ‘Quality plans can be aided using inputs like scope statements, project management plan, organizational resource plans, and stakeholder registers’ (Kloppenborg 2014, p.67). Several quality tools and techniques can be used at each phase of the project to manage quality. Examples of the tools and techniques include: benchmarking, control charts, cost of quality, cost-benefit analysis, statistical sampling, six-sigma etc. ‘The tools and techniques for quality can be assessed on appropriateness and chosen based on the needs or nature of the project’ Thamhain 2014, p.67).
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