Managing Small Business Project - Assignment

Project Plan
Managing Small Business Project
Student Name:

Contents
Project Plan...............................................................................................1
Managing Small Business Project..........................................................1
a.Definition................................................................................................2
a.Definition................................................................................................2
Problem Statement....................................................................................3
Project Strategy.........................................................................................3
Project Objectives......................................................................................3
Performance, Cost, and Time Objectives.....................................................................3
Project Scope Statement...........................................................................3
Included Scope.............................................................................................................3
Excluded Scope............................................................................................................3
Success Criteria.........................................................................................3
Project Assumptions.................................................................................3
b.Implementation Plan.............................................................................4
b.Implementation Plan.............................................................................4
Work Breakdown Structure.......................................................................4
Schedule (Gantt Chart)..............................................................................4
c.Project Processes..................................................................................5
c.Project Processes..................................................................................5
Communication Plan.................................................................................5
a. Definition
The title of this project is Project Implementation of an ERP System in
an medium size manufacturing organization.
An Enterprise Resourcing Plan System (ERP System) is a software that
integrates all processes necessary for running a business from human
resources management, inventory and order management, customer
relationship management or accounting, creating a complete system that
simplifies processes and the flow of information from around the
organization.
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An ERP System is a very commanding business tool, extremely useful for
any organization.
Problem Statement
Increasing competition is creating problem for the medium size
manufacturing firm in order to manage their operations well. They face issues in
managing inventory, cash flow etc. properly. Implementing ERP can be beneficial
for them in resolving their issues.
Project Strategy
In the present study on effectiveness of implementing ERP system in the
organization, researcher has taken support of qualitative research method. This is
the appropriate technique for the present study because by involving human
participants or using theories scholar can answers these research questions easily.
Project Objectives
 To explain conceptual framework of ERP software.
 To analyze advantages and disadvantages of implementing ERP system in
the organization.
 To determine impact of implementing ERP system on business activities
of A&R Cambridge Ltd.
 To suggest way to enhance operational and accounting efficiency of A&R
Cambridge Ltd by implementing ERP software.
Performance, Cost, and Time Objectives
Project cost
The cost of the project is needed to be analyzed so that firm may be able to
generate higher returns in effective way. The digital technology has effectively
transformed business tasks and activities in that manner by which it is able to
produce more and profits are garnered with much ease. In relation to this,
business activities are enhanced in a better way and as such, more streamlined has
become such tasks and thus, organization is performing well. The project cost is
required so that budget may be prepared in effectual manner. Total spending can
be estimated by the company which will be incurred for accomplishing stated
targets in the best possible manner. Moreover, these are then compared with
deviations if any and thus, corrective action can be taken for the purpose of
improvement. Expenditures will be needed such as acquiring license for software,
networking expense so that small-scale business may be able to synchronize
various activities such as marketing, operations, accounting and HR in effective way.
Below are some of required expenses for business-
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Particulars Amount
Software license 2000
Database license 2500
Buying hardware 200
Equipment and modern machineries 2000
Server expense 800
Networking expense (LAN, WAN,
etc.)
1000
Human resource wages and salaries 1500
Total cost 10000
Time
It will be completed with specified period of time
Performance
Project manager will ensure that performance of entire project will be
good.
Project Scope Statement
Included Scope
The scope consists of the following:
It will include implementation of ERP and its benefit for improving business
performance.
Excluded Scope
Work not included in this project is:
Project will not concentrate on pother digital technologies apart from ERP
system.
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Success Criteria
Describe how you will measure success of the project.
Time, cost and quality are three success criteria of this project.
Project Assumptions
Following are the assumptions made in developing the project plan:
ERP system can improve efficiency of accounting and operations of the
company.
b. Implementation Plan
Intro to implementation plan
Implementation plan describes activities that will be followed by the
researcher in order to implement ERP system in the organization
effectively.
Work Breakdown Structure
Include reference to WBS document or include an image of it.
5

Schedule (Gantt Chart)
Include the Project schedule.
6

c. Project Processes
Intro to processes.
Activities 1st
week
2nd
week
3rd
week
4th
week
5th
week
6th
week
7th
week
8th
week
Selection of
topic and
frame aim,
objectives
Defining
scope
Managing
resources
Collection of
data
Selection of
research
methods
Analysis of
data
Conclusion
and
recommendati
on
Edition and
final
submission
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Communication Plan
The communication plan is devised below which is required in order to
communicate strategies and information in effective way-
Method of
communicati
on
Goals Channel of
communicati
on
Time Stakeholders Project
Deliverables
Kick-off
meetings
The project
plan, strategies
and scope
would be
transferred
Weekly Project
Manager
To deliver
agenda
Team
meetings
Scrutinizing
work of
project and
implementing
corrective
action for
improvement
Meeting in
conference
hall
Weekly only Members in a
team
Schedule and
meeting
minutes
Technical
meetings
Assessing
technical
errors if any
and
implementing
ways to
correct upon
Face to face
communicatio
n
Once in three
weeks
IT Manager,
designer,
developer of
software
Agenda
meeting
minutes
Project report
regarding
status
Project to be
communicated
to Manager
E-mails
through
intranet
In a month Team
members
Status report
and schedules
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