Uninterrupted Power Supply (UPS) Frame Work Project Plan Template

This project plan template outlines the implementation of an uninterrupted power supply frame work and installation of generators to provide power backup service to residential properties in Abuja, Nigeria. The plan includes project background, objectives, scope, success criteria, resources, risk plan, communication plan, project team roles, and high-level timeline.

Project Plan Template
PROJECT BACKGROUND
This page to be completed by the Project management team on behalf of the teams
Project Title:
Provide a succinct title
for the project
Uninterrupted Power Supply (UPS) Frame Work
Project Aim:
Overall aim of the
project
To develop a frame work to deliver an uninterrupted power supply to a
residential properties.
In addition to the frame work I will be purchasing and installing a generator to
demonstrate the effectiveness of the frame work
Project Background:
Brief outline of the
project, consider
including the problem
or practice gap
I am developing this frame work to provide service to a clients in Abuja, Nigeria
facing some problems based on unstable electricity supply and frequent
blackouts
Project Benefits:
Outline the benefits of
standardised clinical
handover to the
organisation in terms
of time, money,
resources
This Project will result in the following outcomes:
 Provide a plan for the setup of the procurement process of generators,
installation and after sales service maintenance
 Provide a budget plan for the entire project
 The project Gantt chart and its subsequent analysis have been described
properly
Project Objectives:
NOTE: use SMART
objectives
 Specific
 Measurable
 Achievable
 Relevant
 Timely
The overarching project objectives are:
 To provide power backup service to the house during power outrage
 The needed areas of improvement have been covered and thus the best
possible outcomes would be reflected
 The installation of the generators would help in achieving the set
objectives of providing power backup to the house.
 The ideas of the project would be relevant to the project background and
definition of scope of the project
 The project would help in the timely delivery of needed service of gaining
power backup in the house.
PROJECT SCOPE
Insert organisation name here
The following section of the project planning document is specific to each team.
Organisational Context Short brief statements with outcomes that creates the common goal

Project Plan Template
Why is the project
important for your
organisation or health
service? The objective
may mirror the overall
aim of the project from
page 1- the intention is
to localise the objective
to be relevant for
participants and project
team.
The company (As-Sabuur Nig Ltd) installs generator, which provides power
backup during power outrage. The installation of generator for the target
house is beneficial as it generates a huge financial return for the company
which in return enables project team members to be paid wages. Furthermore,
if the project is successful it builds a client strong referrals system which is
beneficial to the company. More so, the generator installed to the house would
be able to suffice to the needs of the house owner when there is power outrage
This project will include: This project will not include:
E.g. which wards, clinical units or
departments will be included in
implementation or will it be an all of
organisation approach? Think about
piloting the improved handover process in
one ward or unit before spreading to
other areas
The project would include the basic
processes of implementation of
generators. It would also include the
deliverables, criteria of success of project,
resources, milestones and proper schedule
of the implementation of the generators.
What is out of scope – consider activities that may be
peripheral to the project, possibly nice to do but not core to
the project aims
This project does not include proper budget breakdown of
procurement of the generators. The breakdown of the budget
would be helpful in understanding the ways in which the
equipment would be procured. Based on the cost breakdown
and the recent investments, the future profit or loss
estimation would be well understood.
Project Deliverables:
What you will deliver at
the end of the project.
NOTE: these are the products you will have at the end of the project, e.g. a
policy, education program, risk assessment & management pathway, improved
awareness levels etc.
UPS Frame Work
Installation of Generators
Success Criteria:
How you will measure
the success of the
project?
NOTE: the success criteria must be specific and measurable. e.g. audit data,
education session attendance, policy uptake.
The success criteria of the project are: Deliver the project on time, on budget
and on scope
Resources:
What are the resources
required to undertake
the project?
NOTE: important to be fair and reasonable.
Consider: people, space to meet and access to a computer & internet, etc.
The resources required to undertake the project are:
Logistics
Labourer
Linkages:
Are there opportunities
for this project to gain
leverage from or provide
NOTE: What the potential opportunities for this project to link with existing
organisational activity? e.g. QI, KPIs, accreditation, education, research.
The frame work will provide an avenue for new line of services by the
organisation

Project Plan Template
support to other safety
and quality project
already underway in
your organisation?
RISK PLAN
Consider the risks early?
Assumptions Constraints
Project assumptions are circumstances
and events that need to occur for the
project to be successful but are outside
the total control of the project team. They
are listed as assumptions if there is a
HIGH probability that they will in fact
happen.
What are the actions required to mitigate
the risk based on assumptions
The assumptions from the project is:
a. The house owner would provide grant
for the loan based on procurement.
b. The equipment would provide the best
service as per the given criteria’s.
c. The process of procurement and
installation would be made easier by the
service provider company.
Project Constraints are aspects about the project that cannot
be changed and are limiting in nature. Constraints generally
surround four major areas:
Scope: Change legislation relevant to the project
Cost: Project time dependent on limited resources
Schedule: Evaluation beyond 2 year commitment
Quality: Dependent on availability of resources and skills
What are the actions required to mitigate the risk based on
assumptions?
The actions required during mitigating the risks based within
assumptions are:
a. The Project Manager should be produced with the proper
documents so that they would be able to understand the
needs of the owner.
b. The equipment should be properly checked before the
procuring stage is processed. This would help in early
detection of any kind of defects and thus solve any such raised
issue.
c. The service provider company should sign a deal based on
properly installing the generator and taking care of monthly
service check-up of the equipment.
Work Breakdown:
The work breakdown will be developed
from the implementation action plan
The work breakdown structure of the entire procurement plan
would be done as per the schedule prescribed within the Gantt
chart. This WBS would define each of the steps that would
occur within the project. The WBS would also list the primary
tasks and the sub-tasks within the diagram.
Time Frame & Milestones:
Insert key dates and milestones from
action plan.
You should allow at least 8 weeks to implement a handover
improvement project.
Milestone Target Date
Project planning and Initiation
Phase
28/3/2019
Procurement Phase 18/4/2019
Installation Phase 25/4/2019
Closing Phase 01/5/2019
COMMUNICATION PLAN
Who is important to make this project successful?

Project Plan Template
Stakeholders Who What are their information
needs
How & when will we
provide them
information about the
pain management
initiative
e.g. Clinical staff,
Organisational
management, funders,
consumers, etc
Project team
Suppliers
Clients (Customers)
Logistics
Labourers
Local Government
Council
e.g. Dr’s,
nurses, allied
health
Project
Manager
Generator
suppliers
(JMG)
Accessories
suppliers
Customers
e.g. data related to current
practice, the best available
evidence, resources
Information of the needs of the
house owner, relevant
documents for verification,
service guarantee assurance
document
e.g. newsletter, staff
meeting, executive
briefings
Meeting between the
house owner and project
manager prior to the
installation of equipment
OTHER PLANS (if required)
 Where appropriate, include other plans that are relevant to your project e.g. quality management,
stakeholder management plans.
The plans that would be required for the project are: Quality management plan for quality
maintenance of the equipment, stakeholder management for providing details of responsibilities to
be done by them. The financial management plan would also be needed to understand the
breakdown of cost structures that would be incurred within the project and also provide a brief
idea about the future results from the current investment. A schedule management plan would be
required for the management of the scheduling of tasks based on procuring of the generator and
the installation.
PROJECT TEAM ROLES
Are the team members clear about their roles?
Executive Sponsor:
 Nominate the Executive Sponsor – Technical service provider
 Role of the Executive Sponsor – The technical service provider would be
responsible for designing a plan for installation of the generator. They
would select a proper place to put the equipment.
Project Key Contacts:
List the contact details
for key people working
on or involved with this
project
Site Project Lead.
Name: kemi
Email: [e-mail]
Phone: [phone]
House Owner
Name: Lawal fudi Nig Ltd
Email: [e-mail]
Phone: [phone]
Project Manager

Project Plan Template
Name: Rauf
Email: [e-mail]
Phone: [phone]
Review Process:
Insert details of meeting
schedules and review
processes
After the preparation of a technical plan, the plan would be produced before the
house owner. Each of the schedules based on the process of installation would
be explained in details to the house owner. The schedules of meeting would be
explained to the house owner who would finance the activities of the project.
After the installation of the generator within the house, review would be
collected from each of the stakeholders involved. A review should also be
collected from the house owner who would be making use of the generator
within the house.
Start Date: 28/02/2019 Completion Date: 25/04/2019
Executive Sponsor
I have read and
reviewed this project
plan and agree to
support the
implementation
project.
Name:
Lawalfudi Nig
Ltd
Signature & Date: Lawal Fudi 28/02/2019

Project Plan Template
HIGH LEVEL TIMELINE
Provide a high-level overview of the project timeline. A high-level Gantt Chart should be used
wherever possible. See Appendix 1 as an example.

Project Plan Template
APPENDIX 1: GANTT CHART TEMPLATE
Project Name: Uninterruptible Power Supply (UPS)
Frame Work
Project Manager: Rauf Date Prepared: 28/02/2019
Phase, activity, task Person
Response.
Work effort
(in days)
Timeline (in weeks)
Description 1 2 3 4 5 6 7 8 9 10 11 12 13
Start of the Project 0
Project Planning and Initiation
Initial plan development Project Manager 10
Preparing a financial plan Project Manager 9
Approval of plan House owner 2
Completion of the phase 0
Procurement of Equipment
Contacting the service provider House owner 2
Setting of a technical plan Project Manager 11
Purchasing the generator and bringing equipment to
home
House owner 2
Checking the necessary equipment and pre-installation
check
Project Manager 4
Completion of the phase 0
Installation of Generator
Installation of generator Project Manager 5
Completion of the Installation Phase 0
Project Closure
Gaining feedbacks from house owner Project Manager 1
Signing off on Procurement Project Manager 2
Making final payments House owner 1
Completion of Project Closure Phase 0
End of Project
Original planned end date will be met +/- (n) task now (n) weeks ahead or behind schedule C=task completed this week

Project Plan Template
(Fig 1: The WBS Structure for the Installation Project)
(Source: Created by author)

Project Plan Template