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Project, Program, and Portfolio Management Application Systems: A Comprehensive Study

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Added on 2024/06/28

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This consolidated portfolio examines the critical role of application systems in project, program, and portfolio management. It delves into the relevance of system thinking, systems engineering, and the selection of appropriate PM applications to meet internal and external project objectives. The portfolio explores how these systems contribute to effective knowledge management, decision-making, performance monitoring, and change management throughout the project lifecycle. It also analyzes the advantages and disadvantages of manual and electronic systems, highlighting contemporary developments in PM application systems.

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PPMP20012 - CONSOLIDATED PORTFOLIO

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Table of Contents
Introduction....................................................................................................................................4
Week one.........................................................................................................................................5
LO 1: Explain the relevance of system thinking to the project, program and portfolio
manager.......................................................................................................................................5
Week two........................................................................................................................................6
LO 2: To Identify different systems are thinking tools and techniques to aid project
managers to solve project problems......................................................................................... 6
Week three......................................................................................................................................7
LO 3: To assess the relevance of systems engineering to project cases.................................7
Week four....................................................................................................................................... 8
LO 4: To explain the relevance of systems thinking to the project, program and portfolio
manager.......................................................................................................................................8
Week five........................................................................................................................................9
LO 5: To explain the importance of the appropriate selection of project management (PM)
application systems in regards to meeting the internal and external objectives of a project.
......................................................................................................................................................9
Week sixth....................................................................................................................................10
LO 6: To describe how the use of project management (PM) application systems can lead
to effective PM knowledge management and decision making............................................10
Week seven................................................................................................................................... 11
LO 7: To Compare and contrast the advantages and disadvantages of different manual
and electronic project, program and portfolio (PPPM) application systems within each
PPPM knowledge area over the life cycle of a project, program or portfolio....................11
Week eight.................................................................................................................................... 12
LO 8: To identify how project, program and portfolio (PPPM) application systems can
assist project managers to monitor performance and manage changes within a project. 12

Week nine..................................................................................................................................... 13
LO 9: Identification of application systems about how PM assists the project managers in
order to monitor the overall performance along with enhancing changes within the overall
project....................................................................................................................................... 13
Week Ten...................................................................................................................................... 14
LO 10: Effective discussion of the contemporary developments in relation to the effective
utilization of the PM application systems.............................................................................. 14
Discussion and conclusion...........................................................................................................15
References.....................................................................................................................................17
Appendix.......................................................................................................................................19

Introduction
The consolidated portfolio can be referred to as the combine information about the different
portfolio. The portfolio management helps to determine the different outcome which has been
gained by the different case studies. This report will give concise information about the different
learning outcomes which have been studied. There will be summarized information about the
gaining from the portfolios. In the case study, there will be a discussion about the system thinking,
relevancy of engineering performance and so on. The particular report will help to understand the
different context of system thinking. The information which will be discussed in the report is
relevant to the particular approaches and have been taken from the relevant journals and activities.

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Week one
LO 1: Explain the relevance of system thinking to the project, program and portfolio
manager.
Summary
The study of the portfolio had determined that the system thinking can be stated as the essential
elements of project management. It derives some approaches which help to make the project more
concise and relevant. The manager also achieves advantages from this approach as the manager is
the person who takes care of the relevancy and accuracy of the project. If the project will be
implemented in a successful manner then only it will be impactful. The system thinking helps to
make the determination about the different needs and requirements of project implementation. The
major benefit of implementing system thinking is derived towards the basic assumptions of the
project which helps to make the project more effective (Jordan, 2018). As it helps to make the
project more effective so the benefit is that the stakeholders get more engaged towards the project
which boosts up the performance of project management. The effective system thinking includes
critical observation over the project planning. The particular observation helps to analyse the risk
factors. The assumption of risk is most necessary as these affect the project in a negative manner.
Consequently, it helps to make some approaches to reduce such risk and provides better project
structure.
Evidence
The information which has been discussed above is relevant and taken from some applicable
journals and books. The specific which have been described have taken from the SEBok units,
these units provided the appropriate information about system thinking. Other sources which have
been used to attain the information were the sources of the internet like websites, links and so on.

Week two
LO 2: To Identify different systems are thinking tools and techniques to aid project
managers to solve project problems.
Summary
This has been summarized from the learning outcome that this is most necessary to make the
project implementation appropriate. If the project will be implemented effectively then the
outcomes will also be attractive and will set the bar to gain success. The manager had implemented
the approaches of system thinking to attain the relevancy in the project implementation. The
foremost approach which has been attained is about the determination of the issue and also made
segregation of issues in terms of their impact. This segregation helps to make the relevant
resolution over the challenges (Kerzner & Kerzner, 2017). Another tool which has been
implemented by the manager was the implementation of computer technologies. The computer
technologies help to make the determination about the complex and uncertain challenges. The
other method which has been used was about the brainstorming techniques those techniques helped
to make the determination about the impacts of the issues on project management. The other tool
which used to make the determination about the issues was the approaches of thinking tool it
includes diffrent5 graphics and diagrams to make the determination about different issues and
challenges (Patanakul, 2015). Thus, it can be stared that these approaches help to understand
different issues which can impact the program management.
Evidence
The information which has been discussed above is taken from the relevant theories and
approaches. The different books and journals were the major resources to attain information. The
journal and books of different authors helped to attain the information. The internet sources were
also used to attain relevant information.

Week three
LO 3: To assess the relevance of systems engineering to project cases.
Summary
This can be stated that the implementation of the project requires some different concepts which
need to be followed in an effective manner. To make the project insignificant manner this is most
necessary to attain some resources and approaches which helps to make the proper determination
about the project evaluation. It has been discussed that the manager is the essential requirement to
manage the project but it is also a fact that the manager needs an effective team also which helps to
make the implementation of the project. The process of technical aspects in the project can only be
implemented via the proper and relevant engineers (Kusters, 2016). The project implementation
requires to have good and relevant approaches but at the same time, it also requires to have the
relevant and effective team and leader who can convert the idea in the real-world entity. The
generation of the project attains some motive which needs to be fulfilled accordingly. The proper
balance between team management and relevant managing helps to enhance the capabilities and
effectiveness of the project. If there will the determination and supportiveness between different
technical and non-technical team members to then the implementation of the project will become
more significant and reliable.
Evidence
The information which has been discussed above is concise to the importance of system
engineering in the project management. Different type of journals and studies of authors helped to
make the determination about the relevancy and necessity of the approaches. The substantiation
which has been used to attain the information are some relevant books and internet sources.

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Week four
LO 4: To explain the relevance of systems thinking to the project, program and portfolio
manager.
Summary
The project is not an easy task it needs to apply some different and relevant approaches which help
to make the project more efficient. The project manager can also apply some approaches or
methodologies which can help to achieve the relevancy in the working structure. The methods of
system engineering help in some significant manner to attain the different approaches to project
management. The effective approaches of system engineering help to make the determination
about the issues and challenges which can affect the project implementation in a negative manner.
Another of the approach is that it includes the high level of technologies which provides the
opportunity to make the understanding about the error checking and also help to make some
advanced and technical implementation which argue the requirements of current market values
(Jordan, 2018). The portfolio manager also helps to make the effective and attractive structure of
the project. If the manager will be concerned towards the project management then he can attain the
required and appropriate changes and innovation by the right time. The appropriate changes and
innovation help to make the implementation of the project more effective and strong. It will help
the manager to make some resolutions over different risk which has assumed.
Evidence
The information which has been discussed above taken from the relevant and justified journals and
books. There are some different authors had provided some applicable information about the same
which has been gathered from the library and used to make the proper determination in a concise
manner.

Week five
LO 5: To explain the importance of the appropriate selection of project management (PM)
application systems in regards to meeting the internal and external objectives of a project.
Summary
The effective and impactful implementation of project needs to have a brief analysis of the internal
and external factors which affects the project. The observation includes different aspect which
needs to be determined. As this is most necessary to make the observation about the possibilities of
advantages and disadvantages includes under different factors because both of the factors have
different significant over the project management (Berecibar, et. al., 2016). The internal factors
help to make the determination about This is discussed that the internal and external both factors
are necessary to be determined while implementing the project, but the other thing which is most
necessary is about the determination of the application of project management. These applications
help to manage the project structure in a significant manner. The execution and implementation of
the project. It also helps to make the determination and balance between the effective team
management and working performance of project implementation. The external factors determine
the requirement and needs of the current market (Berecibar, et. al., 2015). Another benefit of this
approach is that helps to determine and evaluate the cultural values while implementing the project
management. It helps to enhance the communication balance which helps to determine the needs of
clients further, it helps to maintain the budget and enhance the decision-making skills.
Evidence
The relevant journal and books have been used to make the analysis over the approaches. There are
some relevant theories and books available on the internet as well which helped to make the
relevant information in a significant manner.

Week sixth
LO 6: To describe how the use of project management (PM) application systems can lead to
effective PM knowledge management and decision making.
Summary
The application of project management helps to reduce the complications of the project. As it
includes some relevant approaches which help to make the project in an effective manner. The
effective implementation and use of application help to attract more stakeholders towards project
management. The involvement of stakeholders directly enhances the ability and performance of
the project management (Bryde, et. al., 2013). As more stakeholders will include in the project
management the performance will also increase. Another benefit of implementing the application
is that it helps to make the determination about the balanced teamwork. The project management
needs different aspects to be working at the same time as it needs to have better innovation,
effective implementation, appropriate financial structure. All of these elements can only be
attained via the availability of effective and enthusiastic team management. The different
applications of project management help to maintain the working structure in a sequential and
proper manner (Killen, et. al., 2012). It also helps to attain the records and performance criteria of
different members of the team so that the manager can make the determination about the needs of
changes. It also helps to make the proper determination about the different issue and challenges of
project management. Another benefit of this approach is that it helps to make required and certain
updates in the project management.
Evidence
The information which has been discussed collected from the relevant theories and journals. The
books and journals were the sources to attain the information. Another source which used to gather
the information was the internet.

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Week seven
LO 7: To Compare and contrast the advantages and disadvantages of different manual and
electronic project, program and portfolio (PPPM) application systems within each PPPM
knowledge area over the life cycle of a project, program or portfolio.
Summary
The project manager had used some relevant and different methodologies to implement the project
in a significant manner. The manager had applied different approaches to making relevant and
innovative ideas. There was proper implementation of the different innovative ideas which
included different perspective to be followed in a significant manner. The implementation of
different approaches and ideas includes some advantages and disadvantages which needs to be
determined to make the project more effective and impactful (Grønbæk, et. al., 2017). The
foremost advantage of implementing different approaches is that it helps to make the
understanding and determination about the appropriate requirements of the project. It also helps to
manage the working structure of the project. Another advantage of the approaches is that it helps to
attain observation over the things. This observation helps to determine the financial and other
aspects of the projects management in a concise manner. This advantage helps to make the project
more sufficient (Hazır, 2015). There are some disadvantages also included in the application of
approaches. Any of the minor mistake or misconception can lead the project towards the failure.
This can be stared that this is most necessary to attain the proper and relevant approaches while
implementing in the project management.
Evidence
The sources which have been used to gather the information are journals and books. All the sources
are relevant and justify the topic in a significant manner.

Week Eight
LO 8: To identify how project, program and portfolio (PPPM) application systems can assist
project managers to monitor performance and manage changes within a project.
Summary
This is most necessary to make the determination about the performance if the manager and the
team want to achieve success in the planning. The monitoring of performance helps the manager to
make the determination about the appropriate needs of the project management. To make the
observation or monitor the working performance the manager can implement some approaches
which significantly helps to measure the performance. The manager can adapt some approaches
which help to make the analysis over the performance like he can implement some rules which
need to be followed and also have to provide the relevant information about the performance of
different employees (Eriksson, et. al., 2017). There should be some activities which measure the
different capabilities and skills of the team members. These monitoring or observation not only
helps to make the determination about the performance apart from that it also helps to make the
determination about the current requirements and needs of the program. The current stage of the
program will help to define and make the changes if required and those change will make the
project more impactful and significant. Another need of analysis is that it helps to make the
understanding about the team members who are performing well and deserves to get an appraisal,
on the other hand, it also determines about those who need some support to perform well.
Evidence
The information which has been discussed is taken from the relevant journal and books. This
sources helped to get the relevant information as per the requirements.

Week nine
LO 9: Identification of application systems about how PM assists the project managers in
order to monitor the overall performance along with enhancing changes within the overall
project.
Summary
The observation over the things will help to determine the issues which have been considered in the
project management. After making the determination the further need is to make the determination
about the resolution of issues. To attain the resolution project manager can implement some
effective ideas and approaches. The technical tools will help to make the determination about the
approaches which will help to enhance the changes. The different methods and tools will help to
enhance performance in a significant manner. To attain the impact of the tools this is most
necessary for the higher authority to implement those ideas in an appropriate manner. If the
approaches will be implemented in a significant manner then only the team can attain the
advantages and reduce the risk which has been observed (Todorović, et. al., 2015). The
implementation of methods is critical as if the implementation will not be perfect as it is required
then it will harm the project management and will raise another issue, which will impact the
performance in a negative manner. This is necessary to observe the data and information slightly as
it helps to make the determination about the current and future performance of the project. The
determination about the changes tends the project to become impactful and also helps to attain the
approaches which help to attain the aims and objectives of the implementation of the project.
Evidence
The discussion which has been elaborated above about the project management has been followed
by the relevant journals and books. The other sources which have been used to make the
information are internet sources.

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Week Ten
LO 10: Effective discussion of the contemporary developments in relation to the effective
utilization of the PM application systems.
Summary
This is most necessary for the project manager to implement some approaches which help to
enhance the effectiveness of the project. The contemporary development approaches help in a
significant manner to attain the advantages and effectiveness in project management. This is most
necessary to make the determination about the different aspects of the project implementation. This
helps to make the justification to attain the goals and objectives of the project (Kliem, et. al., 2019).
It helps to make the observation over the efficiency and provides relevant and different ways to
overcome the issues and challenges. It can be understood that the risk affects the implementation of
the project in a negative manner. The proper management analysis helps to make the determination
over risk management and gives efficiency to the project management. It provides advanced and
different technologies to be utilized (Jordan, 2018). The advanced technologies help to attain the
aims and objectives in a more significant manner. This can attain the hassle if the information and
data will not be secured at single as it that case it introduced the approaches which provided tools to
collect the data at an appropriate place. It will help the higher authority to attain the information
when it will be required.
Evidence
The information which has been taken in the discussion has been taken from the relevant sources
and used to maintain the study in an effective manner. The sources which have been used in the
study are different journals and books written by different authors. The journals had provided
specific information about the topic.

Discussion and conclusion
This case study had informed about the portfolio of project management. There was brief
information about the relevant and significant approaches which needs to be determined while
implementing the project management. The different aspects which have been discussed in the
report were mentioned in the observation of different weeks. The conclusion and discussion about
different portfolio have been discussed below:
Week one: The information which has been discussed in the first outcome had provided
information about the importance of system thinking. This can be concluded that system thinking is
a relevant approach to maintain project management.
Week two: the further LO had informed about the tools and methods which can help to maintain
the project management. This can be stated that the tools and methods of system thinking helps to
make the project more effective.
Week three: This has been discussed about the engineering assets and its importance to make the
determination over the project management.
Week four: This has been provided with information about the relevance of system tools and also
provided the importance of attaining the different tools.
Week five: There was a discussion about the internal and external factors of project management
which impacts the performance of the project. It also discussed some methods to make the analysis
over the performance.
Week six: This LO had discussed the use and implementation of applications of projects
management. There was a piece of brief information about the importance of implementing the
application in project management.
Week seven: This LO discussed the advantages and disadvantages of different applications of
project management. The issues and challenges of project management also discussed in this
section.
Week eight: The study of this week helped to determine the issues and challenges which can affect
the project management in a negative manner. It also included information about the relevant
approaches which helps to monitor the performance.

Week nine: This has been discussed about the relevant approaches which can help to make the
approaches to resolve the issues and challenges which have been observed in the previous
discussion.
Week ten: There was a discussion about the methods of contemporary management which helps to
attain the aims and objectives and objectives of project management in a significant manner.

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References
 Berecibar, M., Garmendia, M., Gandiaga, I., Crego, J., & Villarreal, I. (2016). State of health
estimation algorithm of LiFePO4 battery packs based on differential voltage curves for the
battery management system application. Energy, 103, 784-796.
 Brand, S., Bartlett, D., Farley, M., Fogelson, M., Hak, J. B., Hu, G., ... & Shen, A. (2015). A
Model Data Management Plan Standard Operating Procedure: Results From the DIA Clinical
Data Management Community, Committee on Clinical Data Management Plan. Therapeutic
innovation & regulatory science, 49(5), 720-729.
 Bryde, D., Broquetas, M., & Volm, J. M. (2013). The project benefits of building information
modelling (BIM). International journal of project management, 31(7), 971-980.
 Eriksson, P. E., Larsson, J., & Pesämaa, O. (2017). Managing complex projects in the
infrastructure sector—A structural equation model for flexibility-focused project
management. International journal of project management, 35(8), 1512-1523.
 Grønbæk, K., Grudin, J., Bødker, S., & Bannon, L. (2017). Achieving cooperative system
design: shifting from a product to a process focus. In Participatory Design (pp. 79-97). CRC
Press.
 Hazır, Ö. (2015). A review of analytical models, approaches and decision support tools in
project monitoring and control. International Journal of Project Management, 33(4), 808-815.
 Jordan, A. (2018). The Technology-Driven Future of Project Management.
 Kerzner, H., &Kerzner, H. R. (2017). Project management: a systems approach to planning,
scheduling, and controlling. John Wiley & Sons.
 Killen, C. P., Jugdev, K., Drouin, N., & Petit, Y. (2012). Advancing project and portfolio
management research: Applying strategic management theories. International Journal of
Project Management, 30(5), 525-538.
 Kliem, R. L., & Ludin, I. S. (2019). Reducing project risk.
 Kusters, J. F. (2016). The value and necessity of the project management plan: the pre-award
phase of BVP projects from the vendor’s perspective.
 Patanakul, P. (2015). Key attributes of effectiveness in managing a project
portfolio. International Journal of Project Management, 33(5), 1084-1097.

 Todorović, M. L., Petrović, D. Č., Mihić, M. M., Obradović, V. L., & Bushuyev, S. D. (2015).
Project success analysis framework: A knowledge-based approach in project management.
International Journal of Project Management, 33(4), 772-783.