Project Management and Website Development

This assignment is a detailed case study of project management, focusing on the development of a website. It outlines key aspects such as project planning, risk analysis, and team operating principles. The document also includes lessons learned from the project and a sponsor's sign-off, providing a comprehensive overview of the project management process.

Running head: PROJECT PROPOSAL DOCUMENT
Student Name:
Student Number:
Project title:
Website Development for a YJM Retails
Date Submitted:
Word Count: 1500

1PROJECT PROPOSAL DOCUMENT
Letter to Sponsor
To,
Sponsor,
Sir/Madam,
I, <<name of the student>>, am the project manager of the Website Development for a YJM
Retails and I am writing this request for approval letter for the project commencement. The project
would form the deployment of the project for the continuation of the activities of the project aligned
with the development of website for a retail organization.
The project of Website Development for a YJM Retails would run for 45 days from 1 st May, 2018
to 3rd July, 2018. The milestones of the project involve the deployment of the operations and the
alignment of the successive development operations. The major milestones of the project are project
kick off, design approval, development of user interface, and website deployment.
It would be of great appreciation if you would kindly approve the project so that we can
commence on the project activities. The early start of the project would allow us to improve our working
progress and develop improved operation.

2PROJECT PROPOSAL DOCUMENT
Table of Contents
Letter to Sponsor.........................................................................................................................................1
Introduction.................................................................................................................................................3
Project Charter............................................................................................................................................3
Project Scope Overview...........................................................................................................................3
Business Case..........................................................................................................................................4
Milestones Schedule and Deliverables....................................................................................................4
Initial Risk Identification..........................................................................................................................5
Project Stakeholders................................................................................................................................6
Resources................................................................................................................................................6
Team Operating Principles.......................................................................................................................6
Lessons Learnt.........................................................................................................................................7
Sign off.....................................................................................................................................................7
Bibliography................................................................................................................................................8

3PROJECT PROPOSAL DOCUMENT
Introduction
The website development project is an IT project and it would help in forming the operations of
the successive project management operations (Breuning et al. 2017, pp-460). The implication of the
website development project would help in taking care of the activities of the project. The website
development would help in easing the ecommerce development of organization and implication of
customer feedback. The YJM Retails had become globalized and it has resulted in requiring the
development of ecommerce platform. The deployment of the website development project would be
assisted by the implication of the improved operation development. The integration of the project
management principles would help in ensuring that the project is completed in the estimated time
duration while maintaining the quality.
Project Charter
Project Scope Overview
The scope of the project is a part of plan development and it helps in listing all the required
deliverables, functions, features, and costs for the project outcomes (Kloppenborg 2014, pp-415). The
scope of the project of Website Development for a YJM Retails in SMART form is given below,
Specific: The development of the website for the YJM Retails is the final deliverable for the
project as the organization wants the implication of the ecommerce operations.
Measurable: The overall expected cost estimation for the project was $55,000.00. The expected
resource usage should be limited in that estimated budget.
Attainable: The project planning documentation, communication planning, risk management
assessment, and design development are also the in scope items of the project. All these would help in
achievement of the final deliverable for the project which is the website development.
Realistic: The deliverable of the project website is the major scope item for the project as it
would help the YJM Retails for the development of the final deliverable.
Timely: The project is scheduled for running for duration of 45 days and should be completed in
the time span of 1st May, 2018 to 3rd July, 2018.
Out of scope: Since the project of Website Development for a YJM Retails is a website
development project, it is important for achievement of the website IP address and registration of the
website. However, the project plan would not involve the time consumed for the registration process
and the process of getting IP address approval.
The scope statement for the project is “Implication of the proper documentation and project
management principles for achievement of the website for the retail organization.”

4PROJECT PROPOSAL DOCUMENT
Business Case
The project of Website Development for a YJM Retails is helpful for the organization to spread
its ecommerce operations. The project of website development would involve the consideration of the
business goal analysis and the strategy improvement for the YJM Retails (Breuning et al. 2017, pp-457).
The YJM Retails had required the implication of the ecommerce platform for increasing its sales and
operation. The website development would help the organization for forming better sales process and
ease of communication with the customers. The completion of the website development is based on the
requirements of the organization and the implication of the successive development factors (Todorović
et al. 2015, pp-781). The analysis had helped in sorting out some of the specific factors that would help
in overcoming the probability of the development of the operations.
Milestones Schedule and Deliverables
The project milestones are the specific activities that would mark the completion of a phase of
the project. The milestones of the project of Website Development for a YJM Retails are given below,
Project Kick Off: The Project Kick Off is the first milestone of the project and it signifies the
completion of the initial phase of the project. The completion of the initial phase of the project ends
with the project kick off meeting and after that the project work is initiated.
Plan Approval: The plan approval is the second milestone of the project that signifies the
completion of the planning phase. The development of the plan requires its approval before
implementation and the plan approval milestone marks the start of the design phase.
Design Approval: The design approval is third milestone of the project that signifies the
completion of the design phase and it marks the starting of the website development operations. The
design approval is done after simulation of the design with the help of simulation tools. It would ensure
that the design developed is feasible for the project.
Development of User Interface: The development of the user interface is another major
milestone for the project. The user interface is the main website structure that would show the website
display and it marks the start of the programming phase.
Website Deployment: The website deployment is the final deliverable for the project as it marks
the end of the project activities. The completion of the testing and the implication of the website for the
YJM Retails is the final deliverable of the project.
Milestone Completion
Date
Acceptance Criteria Stakeholder
Judge
Project Kick Off Tue 8th May,
2018
All initiation documents are developed and
signed off
Project
Manager
Plan Approval Mon 21st May, Plan developed is feasible and accepted by Project

5PROJECT PROPOSAL DOCUMENT
2018 team members Manager
Design Approval Wed 30th May,
2018
Simulation of design provides favourable test
results
Designer
Development of
User Interface
Fri 8th June,
2018
Developed User Interface matches the
criteria of user friendly and have good
appearance
Software
Engineer
Website
Deployment
Mon 25th June,
2018
Deployment of the website is based on the
test results of prototyping
Tester
Project completion Tue 3rd July,
2018
Project activities has been completed Client
Initial Risk Identification
Risk Assessment is a crucial factor for the deployment of the improved project operations as it
helps in dealing with the various factors of risk and form the plan for overcoming the issues and risks of
the project (Ramasesh and Browning 2014, pp-203). The risk assessment for the project of Website
Development for a YJM Retails is developed for identifying the factors of risk and developing some
contingency planning for overcoming the risk factors. The following table would highlight the factors of
the risk for the project,
Project (Potential) Risks Risk Owner Contingency Plans
Design Flaws Designer Using Proper SDLC method for
development of the design for
the project
Database Development Issues Database
Administrator
Prototyping the database
before the development so that
the expected outcomes can be
predetermined
Over budget Budgeter Inclusion of the provisional
budget would help in
overcoming the shortage of the
resources
Delay in Website Implementation Planner Inclusion of the expert from
outside for the project would
help in managing the issues of
the website deployment

6PROJECT PROPOSAL DOCUMENT
Project Stakeholders
The project of Website Development for a YJM Retails is aligned with the major activities of the
IT project. The stakeholders of the project are the people that have direct or indirect impact on the
operations of the project. They have either high or low impact/power in the project operations. The
stakeholder analysis for project is shown below,
Stakeholder Interest in Project
Priority
(High/Medium/Low)
Client
The client of the project is the YJM Retails for whom the website
would be developed and they are the benefactor of the project
deliverable. High
Investors
The investors are responsible for the support of the project
investors financially and it would allow help the project team for
progressing with the project operations. High
Project
Manager
The project manager is responsible for ensuring that the
operations of the project would be completed successfully. Medium
Project Team
The project team would work for the completion of the activities
of the project. Low
Resources
The resource of the project of Website Development for a YJM Retails is dependent on a
number of activities that must be completed for the project. The implication of these resources would
help in ensuring that the project would be developed successfully.
Funding: The funding of the project is supported by the investors and a specific project
budget of $55,000.00 had been set for the completion of the project.
People: The project planner, documenter, budgeter, risk analyst, designer, database
developer, software engineer, and website developer are the people required for
the project.
Equipment: The programming tools, designing tools, database tools, system, software
installation drive, and Ethernet drive are the equipments required for the project.
Other: Principles of project management, documentation, risk analysis, and system
development documentation
Team Operating Principles
# Team operating principle

7PROJECT PROPOSAL DOCUMENT
1 Effective View of team as single entity
2 Willing to learn from each other
3 Two way communication should be followed
Lessons Learnt
# Lesson
1
Website development plan had been made that can be used for future IT project
operations
2 Implementation of the project management principles and techniques
3
Alignment of the operations for supporting the project and system development
integration
Sign off
Sponsor Department / Organization Signature
Alex Jones CEO of YJM Retails Alex Jones
Project Manager Department / Organization Signature
<<name of the student>> Project Organization <<name of the student>>
Core Team Members Department/ Organization Signature
Josh Mathews Project Organization Josh Mathews
Kate Lawrence Project Organization Kate Lawrence
Christie Brooke Project Organization Christie Brooke

8PROJECT PROPOSAL DOCUMENT
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