Project Management: Planning and Execution

The assignment delves into the crucial aspects of project management. It emphasizes the importance of meticulous planning, adherence to ethical guidelines throughout the project lifecycle, and implementing robust quality management practices. The essay also highlights the significance of project objectives aligning with societal and economic benefits.

IS PROJECT MANAGEMENT
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TABLE OF CONTENTS
INTRODUCTION...........................................................................................................................2
PROJECT QUALITY MANAGEMENT PLAN............................................................................4
CULTURE AWARENESS, TRAINING AND LEGAL ISSUES IN PROJECT
MANAGEMENT............................................................................................................................5
LEGAL AND ETHICAL ISSUES RELATED WITH IT PROJECT MANAGEMENT TEAM...6
INTEGRATED PROJECT LIFECYCLE........................................................................................6
PROPER USE OF PROJECT MANAGEMENT TECHNIQUES AND METHODOLOGIES.....8
Understanding roles and responsibilities.....................................................................................9
CONCLUSION..............................................................................................................................10
REFERENCES..............................................................................................................................11
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INTRODUCTION
Project management is the strategy which is applied by the organisation before initiating any
change in the workplace. It is the process which helps in developing a support system for the
organisation with the effect of which risk of uncertainties gets reduced and work is processed in
a smooth way. Hence, a report is developed which will include critical review information
system project management in which relevant set of aspects related to the project will be
discussed. This will help the project manager in managing the quality of the project and will help
in evaluating the controlling techniques required to be applied in the workplace. Importance of
project closeout will also be provided in the project report which will help the target user users in
managing the information system project in an effective way.
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PROJECT QUALITY MANAGEMENT PLAN
Quality is one of the most important aspects attached with project management. For an
organisation initiating a project it is required that the quality of the same should be managed in a
proper way (Hazzan, & Dubinsky, 2009). It is being reviewed that a project manager should
work upon developing a proper quality management plan which could help in managing every
single aspect of the project in a proper way. A quality management plan provides a set direction
to the project manager working on which assurance of the project completion in near future is
made. This also helps in enhancing the goodwill of the project management company in the
market (Iland, 2013).
(Jonas, 2010)
According to PMBOK quality matrix helps the project manager in evaluating every single aspect
of the project and provides an assurance that the quality of the project could be managed. All the
quality control measures will be applied in the workplace which will be evaluated with the help
of quality matrix. Quality matrix will provide a direction with the help of which quality control
practices will be performed, also an assurance of the quality performance will be made.
In the project in case if any change will be requested due to any requirement or emergency then
an integrated change control will be performed by the quality management team. Then the
change will be approved and after approval of the change request, execution of the change will
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be done which will be synchronized with the project deliverables. This synchronization will help
in managing the change as well as in maintaining the quality of the project initiated by the
project manager (Kaczmarska, & Gierulski, 2015). Hence, it could be evaluated that applying
this quality management plan in the IS project will help the project manager in maintaining the
quality of the project as well as a change in near future with the effect of which assurance to the
success of the project will be made.
According to Pareto Chart it could be analyzed that the 80% of the problems are often caused
due to 20% of the causes. Analysing all the aspects it could be evaluated that a project manager
should use an 80-20 rule and apply the same on the project. In the IS project, it is being observed
that approximately 80% of the issues are caused due to 20% of the reasons. Therefore, it is
important that a project manager should work on these 20% causes so as to reduce the problems
which could affect the quality of the project and its authenticity in the market.
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CULTURE AWARENESS, TRAINING AND LEGAL ISSUES IN PROJECT
MANAGEMENT
Project management is a critical task as there are many of the aspects which are attached with
project management some of the aspects are cultural aspects, training, and legal issues. To
develop a project people from different diversity comes. In this case, they fail in coordinating
with each due to which clashes between then occur. Therefore manage should indulge in training
aspects and help the team members in remaining motivated and understand the effectiveness of
working together rather than working individually (Kerzner, 2013).
According to the above data, it could be analyzed that there are various overruns which have a
huge impact on an Information System project. Several factors are analyzed due to which these
overruns incur in the project these factors are missing focus, content issues, skill issues,
execution issues and unexplained causes. Do these factors cost overruns of 45% incurred in the
project. 7% of the schedule overruns and -56% of the benefits shortfalls incurs in the Information
System Project (JIE, 2017).
Hence, these were the aspects which were important to be focused upon by the project manager
working on the information system project so as to ensure that the project could successfully get
completed within the required deadlines and budget. It is also required that a project manager
should ensure to develop a project which should help in maintaining the growth of the society as
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well as the economy (Loureiro, & Curran, 2007). The project should be based on all the ethics
and should not harm any of the individual attached to it.
LEGAL AND ETHICAL ISSUES RELATED WITH IT PROJECT
MANAGEMENT TEAM
Project management is the aspect which includes a various set of legal aspects; it is necessary
that a project manager should work on all the legal aspects and ensure to maintain the internal
decorum of the project (Levin, 2007).
According to (Mosavi, 2014), It requires that the project initiated by the project management
company should include the entire legal license. It is required that a proper blueprint for the
technicalities should be developed and approval should be taken. It is also required that the
software used to develop the project should be authenticated and licensed. It is also important
that a project manager should ensure that any kind of piracy should not take place while working
on the project.
According to (O'Sullivan, & Dooley, 2009) for a project manager, it is important that he should
work towards to maintain confidentiality at the workplace. Information related to the team
working on the project as well as customer attached with it should be kept confidential. This will
help the project manager in maintaining confidentiality and reducing the risk of revealing the
information to any unauthenticated person.
According to (Hazzan, & Dubinsky, 2009), it is required that all the safety measures like fire
extinguishers, proper infrastructure, and system firewalls should be applied by the project
manager while performing on the project. This will help the project team in remaining safe and
secure. System Firewalls will reduce a risk of threats and uncertainties and will have a huge
impact on the progress of the project.
INTEGRATED PROJECT LIFECYCLE
Integrated project lifecycle includes a various set of aspects in which it is required that a project
manager should develop an effective team of skilled team members.
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The project manager should have the knowledge of managing human resource working on a
project so that any kind of clash or cultural issue could get resolved and work could be processed
in a proper way.
(Jonas, 2010)
The project initiation and planning should be done in which proper plans related with the project
progress should be developed. Project initiation planning phase includes a various set of aspects
like project organizing means keeping all the aspects of the project in place, developing a work
breakdown structure which should include proper bifurcation of every single activity. Project
scheduling in which appropriate time to every single activity should be allotted so that work
could get completed within the required time frames and deadlines (Lock, 2013).
Execution and control are the next steps attached with project management which includes
project monitoring in which monitoring of all the risk factors should be done and evaluation of
appropriate strategies should be done so as to mitigate those risk factors. Control meetings
should be organized on a weekly basis so that all the aspects related to the project could get
controlled and assurance of smooth processing of the work could be made (Kaczmarska, &
Gierulski, 2015).
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The closeout of the project is done. It is the phase in which project is developed and all the
requirements are fulfilled. This is the end phase of the project in which it is necessary that all the
contracts and agreements should be terminated after completion of the project.
Comparing software development paradigm it could be evaluated that a project manager should
focus on the quality of the project, stakeholder value, return on investment and time/ schedule.
After completion of the project, it is necessary that the project manager should ensure to keep an
eye on a change management and risk management aspects. This will help the project manager in
managing the future aspects of the project (Kerzner, 2013).
Contract and customer relationship management is the last aspect which is required to be focused
upon by the project manager while performing a project. It is necessary that the project manager
should work towards to all the control aspects and should fulfill all the requirements of the
agreement developed at the beginning of the project (Liu, 2012).
PROPER USE OF PROJECT MANAGEMENT TECHNIQUES AND
METHODOLOGIES
Project management is the aspect in which it is required that the technology and methods should
be used in a proper way. Using techniques and methodologies will provide a set direction to the
project manager in managing the project and will help in enhancing the quality of the project
(Mainga, 2017).
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It could be suggested that a project manager should apply agile methodology on the project so as
to ensure that the technical project could be developed in a proper way. The agile methodology
provides a proper flow of planned processes working upon which a project manager will ensure
to develop an effective information system (Loureiro, & Curran, 2007).
Comparing IT project success rate paradigm it could be evaluated that applying the agile
methodology in the IT project will help in managing the project. (Mavridis, Gross-Amblard, and
Miklós, 2016). Applying Agile Methodology include 65% success factors, 25% of the challenges
and 10% of the failing factors. Therefore to ensure that a successful information system could be
developed a project manager should use Agile methodology.
Developing a proper work breakdown structure will help the project manager in evaluating every
single aspect related to the project. It is necessary that all the activities should be bifurcated in a
proper way and allocation of the resource should be done in a way with the effect of which
quality could be applied to the project (Mosavi, 2014).
Developing a Gantt chart will help in providing a graphical presentation of all the bifurcated
activities in a proper way. It is necessary that a proper time should be allocated to every single
activity so that a proper Gantt chart could be developed. This Gantt chart will help the project
team in managing the work according to the time allocated and will help in completing every
single task within the required deadlines.
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Understanding roles and responsibilities
Understanding roles and responsibilities is another aspect which is required to be taken into
consideration by the project manager and the team (O'Sullivan, & Dooley, 2009). It is necessary
that a project manager should allocate the work according to the skills and abilities of every
single individual working on the project. Roles and responsibilities should be allocated in a
proper way which will help the team members in managing the work and will help them in
processing the work according to the project requirement (Miller, 2008).
It is required that all the project team members should understand the criticality of the work and
should have the knowledge of providing a relevant set of support for each other. This will help in
maintaining the internal decorum of the project and will help in completing the project according
to its requirements (Hazzan, & Dubinsky, 2009).
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CONCLUSION
At the end, it could be concluded that project management is the aspect which includes a
combination of work processes so as to manage a single task. Teamwork is one of the most
important aspects attached with project management. It is important that all the ethical aspects
related to the project must be undertaken by the project manager. This will help in processing the
project in a smooth way. According to PMBOK, it is required that all set of ethical aspects
should be undertaken by the project manager, this will provide a proper set of support to the
project manager and will help in managing the project requirements. The project initiated should
be properly planned and assurance should be made that the quality will be provided to the same.
Quality management will help the project manager in obtaining all the set objectives and will
help in processing the project in a smooth way. It is also important that the project initiated
should help the society and the economy of the country.
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REFERENCES
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Business Media.
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Undergraduate Accounting Specialty. DEStech Transactions on Economics, Business and
Management, 122-133.
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impacts project portfolio management performance. International Journal Of Project
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Lock, D., (2013). Project management. Farnham: Gower Publishing.
Loureiro, G. and Curran, R. (2007). Complex systems concurrent engineering. London: Springer.
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Mosavi, A. (2014). Exploring the roles of portfolio steering committees in project portfolio
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O'Sullivan, D. and Dooley, L. (2009). Applying innovation. Thousand Oaks: Sage.
Mainga, W. (2017). Examining project learning, project management competencies and project
efficiency in project-based firms (PBFs). International Journal of Managing Projects in
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Mavridis, P., Gross-Amblard, D. and Miklós, Z. (2016). Using hierarchical skills for optimized
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