Project Scope and Management Plan

This document provides a comprehensive guide on project scope and management plan. It covers project goals, objectives, scope statement, work breakdown structure, and project schedule. The report focuses on a case study of constructing a medical center.

Project scope and
management plan
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Table of Contents
INTRODUCTION...........................................................................................................................3
Project goals and objectives.........................................................................................................3
Project scope statement................................................................................................................3
Work break down structure.........................................................................................................4
Project schedule...........................................................................................................................5
CONCLUSION................................................................................................................................9
REFERENCES..............................................................................................................................10
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INTRODUCTION
A project management plan includes several components that are essential in completing
project. With help of it, project proceed in smooth way and task are completed in specified
manner. However, the project schedule contains lists of tasks and its start and end date. So, it is
easy for project manager to prepare schedule on basis of it. In addition, it gives insight about
what next activity has to be done (Cicmil, Lindgren and Packendorff, 2016). Furthermore,
WBS breaks project into smaller tasks. It enables in completing entire project in deadline. This
report will describe about project goals and objectives. Also, it will discuss on project scope
statement. Moreover, project schedule is developed along with work breakdown structure. In this
report a medical centre is constructed as project.
Project goals and objectives
Project goals and objectives define why project is been initiated. It shows what are the
things related to project. Beside this, what business want to accomplish. The project goals must
be aligned with business. Usually, goals can be of two types that are short and long term goals.
They also depend on size and type of project undertaken. It is necessary to determine goals on
basis of project needs. Moreover, a project can have two different goals. It enables in increasing
value of business. In present case study the goal of project is to develop a medical centre
campus. It was done to expand medical services and offer high quality care services. Moreover,
the two objectives are defined as :-
 To provide cost effective delivery of inpatient care services for short time period.
 To develop new programs and services in providing high rehabilitation therapy services
in region for long term (Willems and Vanhoucke, 2015).
 To provide light and heavy assisted apartment to people according to their needs.
With this it will be easy for hospital to provide a facility for people to access inpatient health
care services. Likewise, centre will be divided into two parts that is light and heavy assisted. The
patient who require minor care services will be provided light assisted apartment whereas those
who require more medical care is provided heavy assisted apartment.
Project scope statement
It is a document developed in which customer requirements are defined. This clearly state
what project is all about and what will be its outcomes. In addition, it is clarified that how project
will benefit in future and what value does it add to business. The statement consists of other
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elements such as constraints, assumptions, etc. which provide data and info about project. The
constraints mean limitation of project. Whereas assumption show what can happen after project.
Through this, it becomes easy for customer to get view about what project is all about and how
their needs are going to fulfil. The statement of each project is different. It depends on customer
requirements. Its purpose is to provide an understanding of project outcomes to stakeholders.
This is useful in getting their feedback. Similarly, success criteria of project is measured with
goals and objectives.
In present case project scope is requirement of medical centre to provide assisted living
facility to patient. Also, it will include providing therapy services to them. Furthermore, the
services will be delivered at low cost to them. In this medical facility inpatient care will be given
to residents as well. In addition, project long term goal is to increase census of hospital inpatient
unit where residents get health facilities in nearby area (Turner and Ledwith, 2018).
Work break down structure
It is a process in which overall project is broken down into smaller stages so that it can be
managed. This enables team to work in together and manage project activities. The tasks gives
insight to them and how entire project will be completed. Basically, it is hierarchal description of
activities which has to be executed. Also, WBS is created in software or application such as
Microsoft project (Vanhoucke, Coelho and Batselier, 2016). For current case study, Fred who
is project manager has developed WBS which is as follows :-
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Project schedule
A project schedule is a framework that shows what activities are to be performed in next
stage, what resources are required and in how much time it is to be completed. Through this, it
becomes easy for project team to work in systematic manner. It acts as roadmap for completion
of project. Moreover, it is difficult for manager to develop schedule as in this each activity is
analysed and accordingly time is allocated for its completion (vom Brocke and Lippe, 2015). It
enables in keeping track of activities so that they are started and completed on time. besides,
action plan is prepared to ensure that there is no delay in project. Alongside, schedule is prepared
on basis of WBS. In that each activity is having start and end date. Thus, manager develop plans
accordingly to duration of each activity. Also, schedule is created in various software like
Microsoft project. From that network diagram and critical path is created as well. Here, each
activity is linked together which state path of project.
Task Name Duration Start Finish
Design organizational
structure 2 days Thu 11/14/19 Fri 11/15/19
Hire executive director 2 days Thu 11/14/19 Fri 11/15/19
Determine budget 3 days Mon Wed
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Construction and
furnishing
Excavation structure
Windows/walls Interior Light assisted
Remaining part
Complete construction
Foundation

11/18/19 11/20/19
Develop plan 5 days Thu 11/21/19 Wed
11/27/19
Identifying staffing
requirements 4 days Thu 11/28/19 Tue 12/3/19
Approval 3 days Wed 12/4/19 Fri 12/6/19
Workforce planning 7 days Mon 12/9/19 Tue 12/17/19
Policies and procedure
forming 10 days Wed
12/18/19 Tue 12/31/19
Identify legal
requirement 4 days Wed 1/1/20 Mon 1/6/20
Preparing license 4 days Wed 1/1/20 Mon 1/6/20
Getting approval 3 days Tue 1/7/20 Thu 1/9/20
Preparing draft 5 days Fri 1/10/20 Thu 1/16/20
Review marketing
materials 7 days Fri 1/17/20 Mon 1/27/20
Marketing 3 days Tue 1/28/20 Thu 1/30/20
Group meeting 3 days Tue 1/28/20 Thu 1/30/20
Developing marketing
plan 8 days Fri 1/31/20 Tue 2/11/20
Approval 2 days Wed 2/12/20 Thu 2/13/20
Construction 40 days Fri 2/14/20 Thu 4/9/20
Excavation 2 mons Fri 2/14/20 Thu 4/9/20
Framing structure 1 mon Fri 4/10/20 Thu 5/7/20
Masonry building 1 mon Fri 5/8/20 Thu 6/4/20
Interior designing 1 mon Fri 6/5/20 Thu 7/2/20
Coloring 1 mon Fri 7/3/20 Thu 7/30/20
Complete construction 5 days Fri 7/31/20 Thu 8/6/20
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CONCLUSION
It has been summarised that in project management plan there are several crucial elements.
It consists of project scope, goals and WBS. In project scope customer requirements are defined.
This enables in finding out deliverables. The project schedule gives estimate time of completion
of project. In that each task starting and end date is shown. Moreover, WBS is graphical
representation of project schedule.
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REFERENCES
Books and journals
Cicmil, S., Lindgren, M. and Packendorff, J., 2016. The project (management) discourse and its
consequences: on vulnerability and unsustainability in project‐based work. New
Technology, Work and Employment, 31(1), pp.58-76.
Turner, R. and Ledwith, A., 2018. Project management in small to Medium‐Sized enterprises:
Fitting the practices to the needs of the firm to deliver benefit. Journal of Small Business
Management, 56(3), pp.475-493.
Vanhoucke, M., Coelho, J. and Batselier, J., 2016. An overview of project data for integrated
project management and control. Journal of Modern Project Management, 3(2), pp.6-21.
vom Brocke, J. and Lippe, S., 2015. Managing collaborative research projects: A synthesis of
project management literature and directives for future research. International Journal of
Project Management, 33(5), pp.1022-1039.
Willems, L.L. and Vanhoucke, M., 2015. Classification of articles and journals on project control
and earned value management. International Journal of Project Management, 33(7),
pp.1610-1634.
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