University Project Scope Management Techniques Assignment - BSBPMG409

This document presents a comprehensive solution to an assignment focusing on project scope management techniques, specifically addressing the BSBPMG409 unit. The assignment covers a wide range of topics, including identifying unintended consequences, defining program deliverables, and establishing measurable goals and objectives. It explores project scope definition, obtaining stakeholder agreement, and the importance of timely change implementation. The solution delves into the change management process, monitoring project management compliance, and handling non-compliance issues. Furthermore, it examines scope change control, the differences between project completion and the end of the project management process, and the role of project initiation documentation. The document also addresses the purpose of a scope management plan, the processes involved in project scope management, factors impacting project scope, change control procedures, and the WBS. This detailed assignment response provides a valuable resource for students studying project scope management, offering a deep understanding of the subject matter.

Running head: Project Scope Management Techniques
Project Scope Management Techniques
Name of the student:
Name of the university:

1PROJECT SCOPE MANAGEMENT TECHNIQUES
BSBPMG409 - Apply Project Scope Management Techniques
PLEASE JUST ANSWER THE QUESTION.
THANKS
Activity 1
 You have been asked to review the PID to identify any potential unintended
consequences. What are unintended consequences and if one of the PID deliverables
was a reduction in absenteeism, what might the unintended consequences be? (75–100
words)
Answer
Employees and consumers are referred to as the most important assets for any
organization and it is the responsibility of the project head to identify the unintended
consequences and its mitigation approaches as well. The unintended consequences are
as follows:
 Loss of productivity
 Lack of time management
 Lack of workplace safety
 Incorrect organizational practices
In order to reduce the rate of absenteeism, the workplace practices including behavioral
changes and lower productivity are needed to be mitigated for resolving the consequences.
Activity 2
 1
What are program deliverables and what might they be if the intent of the project is to
create a new policy on a particular matter? (75–100 words)
If an organization wills to create new policy on a particular matter, then the followings
will be the list of program deliverables:
 Understanding of standard organizational policy on the identified matter
 The list of suitable policies are needed to be adopted by the project head
 Complete study of the business case
 Development of statement of work
 Implementation of plan governance
 Designing project budget, project schedule
 Change management protocols implementation on the basis of project review
 2
Why should projects have measurable goals and objectives? (25–75 words)

2PROJECT SCOPE MANAGEMENT TECHNIQUES
Comprehensive measurable goals and objectives are needed to be implemented by the
project manager to gain competitive advantages in terms of revenue, productivity and
quality as well. It also helps to assess the surrounding market of the business with
specific strategies. It will keep the employees focused to their job roles.
Activity 3
 1
What is the scope of a project? (75–100 words)
Project scope is a part of project planning that helps to determine the project goal,
deliverables, features, functions, business operation including deadlines and ultimate
estimated cost of the project as well. In order to meet the project deliverables following
steps including objectives, goals, sub activities, resources, budget and schedules should
be maintained.
 2
Describe how you would obtain, from others, agreement for the project. (75–100 words)
In order to ensure that the project stakeholders are agreed to the project deliverables
and scope a project closure checklist is needed to be developed by the project head. In
addition to this, with the configuration of a flow template the agreement of the
stakeholders can be shown. The signature of the project stakeholders will prove that all
of them are agree to the project deliverable. However approval is required with each
new addition of elements to the project.
Activity 4
 1
Why should a change, once identified, be implemented as soon as possible? (75–100
words)
In order to make a project effective from the owner’s perspectives, open communication
is needed to be implemented by the project manager to consider the innovative ideas of
all the project team members. The changes should be implemented soon after its
identification.
If the project head took extra time to implement the changes, then additional cost
would be added to it with the increasing time phase.
 2
Describe the change management process. (75–100 words)
In order to implement the identified changes the processes those should be used are as
follows:

3PROJECT SCOPE MANAGEMENT TECHNIQUES
Preparation for the changes
 Defining the change management strategy
 Development of change management team
 Implementation of sponsorship model
Managing changes
 Developing change management plan
 Adoption of action plan
Reinforcing changes
 Collecting and analyzing the changes
 Gap diagnosis and managing the resistance
 Corrective actions should be implemented
Activity 5
 1
Who should be involved in monitoring project management compliance? (25–75 words)
Compliance monitoring in business processes are important to maintain the
organizational functionalities, applications and tool support as well. There are ten
different compliances monitoring functionalities in business process are defined and it
must be monitored by the project managers.
 2
What should you do if you become aware of non-compliance? (25–75 words)
After identification of non-compliances the below are the works to be done:
 Product price should be set significant above or below the market price
 Regulatory organizations, government departments should investigate
 Unusual tax focus on unauthorized financial transaction and incorrect recorded
transactions
 Based on the originated services payment approaches are needed to be done by
the project manager
 Proper approaches should be adopted to avoid failure of information system
Activity 6
 What is scope change control and once change has been accepted, what should occur?
(25–75 words)

4PROJECT SCOPE MANAGEMENT TECHNIQUES
Project scope change control is referred to as a system that helps to develop
documentation of the project with scope plan to define the procedures and project scope
as well.
As soon as the scope changes are accepted by the project manager the below are the
steps those will occur:
 Development of Work Breakdown Structure
 Development of project status report
 Requests to the changes
 Development f scope management plaN
Activity 7
 Why isn’t completing a project the same thing as ending the project management
process? (75–100 words)
There are huge differences between project management processes and completion of a
project. It is not necessary that ending of the project leads to project completion. Project
management phases include project initiation, project planning, project execution and project
closure. A project will be defined as a completed one if starts to gain effective revenue from
the outcome on the other hand, project management process end does not mean that the
project has been completed and from its outcome revenue can be generated.
Summative assessment 1
Question 1
 What does a scope management plan deliver? (50–75 words)
Project scope management plan helps to deliver the followings:
 Initiate request
 Document details
 Evaluation
 Prioritization
 Estimation of delivery dates
 Authorization of work
 Performance with perfection
However, in order to accomplish the project, proper resources (human, physical, education)
are needed to be considered by the project manager in terms of project sponsors, finance
manager, operation manager, hardware , software and other technologies as well.
Question 2
 List the five processes included in project scope management. (50–75 words)

5PROJECT SCOPE MANAGEMENT TECHNIQUES
In order to meet the project requirements it is necessary for the project manager to consider
accurate processes of project scope and list of the project scope processes are as follows:
 Project scope management planning
 Requirement gathering
 Analysis of requirements
 Defining the project scope
 Creation of Work Breakdown Structure (WBS)
 Validating the project scope
 Developing control scope
Question 3
 What factors of a project environment are likely to impact or have consequences on a
project scope? (75–100 words)
Project scope management is itself referred to as a critical project success factor that helps
the project owners to gain effective success from the competitive market.
Question 4
 What do change control procedures do? Where in the change process would you see
approved changes? (75–100 words)
After implementation of a project, all the project outcomes are needed to be analyzed
accordingly. It is necessary for the project manager to keep the project updated if it is found
that changes are needed then that should be implemented to meet the project objective.
The three different project environments those are needed to be maintained through change
control procedures are:
 Internal project environment
 External project environment
 Project control environment
The change control procedure is able to serve the following:
 Proposing the changes
 Development of project summary
 Decision making
 Change implementation
 Change closing
Question 5
 What does monitoring and control entail? (50–75 words)

6PROJECT SCOPE MANAGEMENT TECHNIQUES
Project monitoring and control helps to track the project progress accurately and in order to
serve these phases the project manager is responsible. The monitoring and control entails
the following factors for analysis:
 Project efficiency
 Communication
 Project analysis
 Review
 Control
With the help of proper control and monitoring the progress of the project could be tracked
and the necessary changes those are helpful to meet the project requirements can also
reached easily with the project control and monitoring.
Question 6
 Describe WBS and the role of templates in WBS. (75–100 words)
Work Breakdown Structure (WBS) is a work process that helps the project manager to divide
the work load among the human resources associated to the project.
The work Breakdown structure helps to define the activities and the sub activities of the
project process. If the activities are divided accurately then the work I expected to be
completed within estimated time and budget as well.
Question 7
 What is the difference between project management and change management? (50–75
words)
Project management Change management
Process helps to guide a project team
through a set of series of tasks.
In order to adopt the required changes
in the organization change management
is needed to be implemented
Both the internal and external factors
could be analyzed well with the help of
project management
The change management approach
include the ongoing efforts for defining
the project deliverable
The processes involved in the project
management include project initiation,
project planning, project execution and
project closure.
The roles and responsibilities of the
stakeholders can be managed with the
help of the change management
process

7PROJECT SCOPE MANAGEMENT TECHNIQUES
Project management helps to complete
the project
Change management helps to
incorporate the necessary changes in a
project
Question 8
 How does a project change control system allow for reporting? (50–75 words)
In order to make sure that, the project change control system allows reporting the project
manager’s different steps are needed to be identified and maintained as well and the set of
the project steps in terms of defining the change request, submission of the review according
to the change request, defining project options for creating response documentation, final
decision making and project approval. Question 9
 What is the purpose of project initiation documentation? (50–75 words)
The purposes of project initiation document are as follows:
 To make sure that the project has a sound basis before asking the program or
project panel for developing different vital commitment to the project.
 To act as the base document against which both the project and project
manager could access the project progress and change management issues
absolutely.

8PROJECT SCOPE MANAGEMENT TECHNIQUES
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