Project Scope Management Plan Template

This document provides a template for creating a project scope management plan. It includes sections for defining the project scope, setting objectives, and controlling scope creep. The template also provides a work breakdown structure and a scope control plan. Download now from Desklib.

Project Scope Management Plan Template
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Project Scope Statement Template
This document is a modified version of a template provided by Mark Piscopo at "Project
Management Docs".
Mark Piscopo, 2017, Scope Management Plan, viewed 20
March 2017,
<http://www.projectmanagementdocs.com/project-planning-
templates/scope-management-plan.html>
A note on using this template
This template is colour coded
 Text in green describes the purpose of each section.
 Text in blue is an example of what you could write
Your completed document should not contain any references to this template. So, change the header
and footer text, don't leave text coloured green or blue, and remove the angled-brackets <>.
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Project Scope Management Plan Template
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SCOPE MANAGEMENT PLAN
<PROJECT NAME>
<COMPANY NAME>
<STREET ADDRESS>
<CITY, STATE ZIP CODE>
<DATE>
Table of contents
 Project name
 Sponsor
 Project Manager(s)
 Problem Statement or Opportunity
 Project Summary
 Scope Definition
 Scope Statement
 Out-of-Scope Items
 Constraints
 Assumptions
 Scope Control
 Sign Off
Project Name
Establishment of a Start Up Business and an Accompanying Website
Sponsor
PLEASE FILL
Project Manager(s)
Name Role
PLEASE FILL Project Manager
PLEASE FILL Supervisor
PLEASE FILL IT Expert
PLEASE FILL Finance Manager
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Project Scope Management Plan Template
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Problem Statement or Opportunity
The project includes establishment of a new business of customized products like t-shirt, mugs, mobile
covers and others. In addition to setting up of the business, it will also be required to set up a website
through which online business can be conducted.
Project Summary
This project is based on the initiation of a new start-up company in which, the main target market is the
ecommerce market and hence, in addition to setting up the business, a website also needs to be
developed. In this proposed new business, customized products like coffee mugs, t-shirts, mobile phone
covers and other items that are currently extremely popular among the young generation will be sold
following orders through the online website. Hence, there is a significant opportunity to gain a
significant share of the market with high quality products, reasonable pricing and proper marketing
among the target group of customers. Online website further benefits these opportunities as it is much
more effective form of business in current times and it is also easier to promote through popular social
media platforms.
Scope Definition
The scope of this particular project has been determined through a detailed analysis of the proposed
business requirements and features that are requested by the owners. While there are a lot of elements
to the proposed field of the project, some of the elements have been excluded and some are accepted
to suit the needs of the owners within the feasibility limits of time and budget. Based on the
requirements, it can be determined that the scope of the project includes the establishment of a new
start up business along with all the required elements and an online website for ecommerce purposes.
Scope Statement
For defining the scope, the following work breakdown structure along with a WBS dictionary
have been provided below.
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Figure 1.1 Work Breakdown Structure (WBS)
(Source: Created by Author)
WBS Element Element Name Outcome /
Deliverable
Budget Resources Duration
0 Establishment of Start
Up Business 63 days
1 Office Space Selection 15 days
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Project Scope Management Plan Template
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1.1
Requirement Specify
Requirements of the
New Office Space
2 days
1.2 Survey Review Various Sites
for Office Space 5 days
1.3 Selection Select a Site for the
Office Space 2 days
1.4
Negotiate Contract
Negotiations with the
Site Owner
$500
per
month
Valid
documents
for renting
the property
6 days
1.5 Contract Finalise Contract Contract for using
office space 0 days
2 Warehouse Selection 8 days
2.1
Requirements Specify
Requirements of the
Warehouse
2 days
2.2 Selection Select a Warehouse
Building 6 days
2.3
Contract Sign Contract for
Renting of the
Warehouse
Contract for using
warehouse on rent
$10,000
for a
year
Valid
documents
for renting
the property
0 days
3 Website
Development 48 days
3.1 Requirement Requirement
Gathering and Analysis 2 days
3.2 Hiring Hire Developers 3 days
3.3 List of Resources Prepare List of
Hardware Required 2 days
3.4 List of Resources Prepare List of
Software Required 2 days
3.5
Procurement
Procurement of
Hardware and Software
$15,000 Website
development
and software
tools
4 days
3.6 Installation Installation of
Hardware 4 days
3.7 Installation Installation of
Software 2 days
3.8 Installation Install Website
Development Platform 4 days
3.9 Development Develop the Website
as Per Specifications 15 days
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3.10 Testing Testing and
Handover
Fully developed and
functioning website 10 days
3.11 Closure Sign Off 0 days
Table 1.2, WBS Dictionary
Acceptance Criteria – The main acceptance criteria for the project include spaces for office and
warehouse as well as an ecommerce website through which the business can be conducted
online. The project must be delivered within the specified time and budget limits.
Out-of-Scope Items
Some of the out-of-scope items excluded from the project are as follows.
 Development of smartphone app corresponding to the online website
 Opening of a retail store for selling products online
Constraints
The main constraints of the project are as follows.
 Since this is a start-up business, budget is a significant constraint for the project.
 Marketing is a significant constraint as this is a start-up company and the owners are not
experienced in marketing.
Assumptions
For the purpose of planning for the project, several assumptions have been made. These
assumptions are most likely to come true. Some major assumptions that have been made in
this project are discussed as follows.
I. It has been assumed that the project can be completed within the budget and time limit
specified during planning. Since this is a start-up business, both time and cost are major
constraints and hence, estimation is to be done in such a way that it can be safely
assumed that these limits are not crossed.
II. It has been assumed that the ecommerce business will enjoy success within 6 months of
the business launch. In order to achieve the goal of successful business, the company
needs appropriate marketing techniques including full utilization of social media for
reaching potential customers.
Scope Control
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Scope control is a process by which the scope of a project is managed by the project manager
or any other stakeholder such that scope creep does not occur or the project does not move
out of scope. For large scale projects, it is important for the project manager and other project
team members to control the project and ensure it is progressing in the right direction. For this
particular project, the stakeholders and responsibilities in controlling the scope of the project
are specified in the following table.
Name Role Responsibilities
PLEASE FILL Sponsor - Keep track of the spending in the project
- Fund the project through different phases
instead of onetime payment
PLEASE FILL Project Manager - Manage and prevent scope creep
- Monitor project progress every week
- Motivate team members to work within the
scope only
PLEASE FILL Supervisor - Monitor and control project progress on
daily basis
- Ensure all requirements of the project are
clear among all team members
PLEASE FILL IT Expert - Monitor the progress of the website
development and usage of resources for the
same
PLEASE FILL Development Team
Lead
- Develop the website and its elements as per
the requirements only
Table 1.1, Scope Management Roles and Responsibilities
(Source: Created by Author)
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SIGN OFF
Approved by the Project Sponsor:
___________________________________________ Date:____________________
<Project Sponsor>
<Project Sponsor Title>
In agreement with the Project Manager
___________________________________________ Date:____________________
<Project Leader/Manager>
<Project Manager Title>
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