Project Management and Cost Analysis

This assignment provides a detailed breakdown of a project's timeline, costs, and activities. It involves creating a project schedule with specific tasks and deadlines, allocating resources, managing risks, and tracking progress. The assignment also includes a post-project review and stakeholder sign-off, emphasizing the importance of communication and collaboration in project management.

Running Head: PROJECT MANAGEMENT
Project Charter for Company Retreat to Another Country
Name of the Student
Name of the University

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Table of Contents
1.0 Introduction to the Project.........................................................................................................2
2.0 Project Scope Statement............................................................................................................2
3.0 Project Priorities........................................................................................................................5
4.0 Work Breakdown Structure.......................................................................................................6
5.0 Cost Estimation..........................................................................................................................7
References......................................................................................................................................15

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1.0 Introduction to the Project
1.1 Background of Company
Delta Airlines is an USA based airlines company that has planned for a half yearly
company retreat to another country. Delta is one of the largest airlines companies in USA and
serves over all the states of USA as well as more 100 countries around the world (Bravman,
2016).
1.2 Introduction to Project
The company authority has approved a project that will include the development and
execution of the entire trip. According to the initial plan, the retreat location is selected as
Toronto in Canada and the proposed duration for the trip is 5 days and 4 nights (Turner, 2016).
In the initial estimation, the overall head count for the trip is 150 (including the family members
of the employees) and all the arrangements will be done accordingly. This report is based on the
development of a company retreat plan based on which, the company employees will visit
Toronto, Canada for the purpose of fun activities and retreat.
2.0 Project Scope Statement
The project is based on the company retreat to another country and hence, the scope of
the project is defined as follows (Kerzner & Kerzner, 2017).
Scope 1: The Retreat – Execution of the entire retreat event is within the scope of the
project. In this developed plan, the retreat location is decided to be Toronto, Canada and a total
of 150 people will join the trip. As per the initial estimation of budget and other factors, it has

3PROJECT MANAGEMENT
been found that the retreat will be a feasible project for Delta Airlines and it will also provide the
employees of the company with a great deal of refreshment and energy.
Scope 2: Discussion of New Business Strategies – This is another major scope of the
project. While the trip will act as a chance for refreshment for the employees and family
members, it will also open a window of opportunity for employees and some of the business
leaders joining the trip. During a game of golf or a party of barbeques, they will have the chance
to discuss new business strategies and ideas in an unofficial environment.
The scope of the project can be further enhanced using the 6 items checklist as follows.
2.1 Project Objectives
Based on the project scopes, the project objectives can be determined as follows.
 To develop a project charter for the entire project
 To develop an estimated schedule for project
 To estimate the total head count for the trips and buy flight tickets accordingly
 To execute the retreat trip in Toronto Canada
 To visit several places in Toronto
 To play a few sessions of golf at the golf park
 To host a barbeque party at night
 To undertake a number of more refreshing activities especially for the sake of the
employees’ family members
 To return from the trip after 4 nights and 5 days
 To complete the entire project within the budget limit of $360,000.

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2.2 Project Deliverables
The deliverables of the project include:
i. A fully developed project charter
ii. List of all people joining the trip
iii. Budget list
iv. Flight Tickets
v. Online booking of hotel rooms
vi. Temporary rent of golf course and camp site
2.3 Milestones
The milestones of the project are shown as follows.
Milestone 1: Finalization of Retreat
Milestone 2: Proceed for Preparations of the Trip
Milestone 3: Return Home from Trip
Milestone 4: Stakeholder Sign Off
2.4 Technical Requirements
As far as this project is concerned, there is not much technical requirement for the project
(Verzuh, 2015). However, some technical requirements like the use of internet for online
booking of flight tickets and hotel rooms, special facilities for the family members of the
employees and others.

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2.5 Limits and Exclusion
The limits and exclusions of the project are listed as follows.
The entire trip is limited to 150 people only as exceeding this head count will
create a huge problem in management of the trip.
The entire retreat trip is limited to 4 nights 5 days plus additional time for
travelling up and down.
Funds for local shopping at the location by the employee family members have
been excluded officially from the overall project budget.
2.6 Reviews with Customers
After the entire project charter is developed, a copy of it will be provided to each of the
employees joining the trip so that they can review the plan and provide feedbacks.
3.0 Project Priorities
The project priority matrix is shown in the following diagram (Schwalbe, 2015).

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IMPACT
REQUIREMENT
Interactions between Employees Fun and Refreshment
Business DiscussionsFamily Gatherings and Tour
*Arrow starts from low and points towards high
Figure 1: Project Priority Matrix
(Source: Created by Author)
This matrix shows four main aspects of the project that have been arranged based on their
requirements and impact on the organization (Schwalbe, 2015). For instance, fun and
refreshment is the most desired requirement and also will have most impact on the performance
of the employees in the future. Similarly, the other aspects have been arranged as per impact and
requirement in project.
The priority matrix for the project can also be defined as follows.

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Time Scope Cost Remarks
Constrain The project must be of the best quality i.e. in spite of
limited time and budget, the project must be
successful with the best possible outcome.
Enhance The project should be completed within a specific
period of time
Accept In order to complete the project in time, a small
increase in budget is acceptable
Priority 1: Scope is a constrain because it cannot be changed or modified at any point of
project.
Priority 2: Time can be increased if needed but is not advisable to do so in order to avoid
extra expenses.
Priority 3: For the purpose of the project, the minor cost increases can be accepted.
4.0 Work Breakdown Structure
A work breakdown structure is a breakdown of work packages within various phases of
the project (Binder, 2016). The work breakdown structure of the project is shown as follows.

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Figure 2: Work Breakdown Structure of the Project Showing Work Packages
(Source: Created by Author)
5.0 Cost Estimation
There are two types of cost estimation methods: bottom up and top down (Fleming &
Koppelman, 2016). The chosen method for this project is bottom up since it is very convenience
to execute this technique using the project schedule. Using the bottom up method, the budget of
the project is estimated as follows.

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Task Name Duration Start Finish Resource Names Cost
Company Retreat
to Another
Country
50 days
Tue 27-03-
18
Mon 04-06-
18
$356,740.0
0
Project Initiation 17 days
Tue 27-03-
18
Wed 18-04-
18
$57,600.00
Initial
Discussions
1 day
Tue 27-03-
18
Tue 27-03-18
Project Manager, Project
Planner
$3,200.00
Rough Planning
of the Trip
4 days
Wed 28-
03-18
Mon 02-04-
18
Project Manager, Trip
Supervisor
$13,600.00
Preparation of
the Proposal
Document
2 days
Tue 03-04-
18
Wed 04-04-
18
Project Manager, Trip
Supervisor
$6,800.00
Sending a copy
of proposal
documents to each
employee
2 days
Thu 05-04-
18
Fri 06-04-18
Project Manager, Trip
Supervisor
$6,800.00

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Getting
Feedbacks from
Employees
2 days
Mon 09-
04-18
Tue 10-04-18
Project Manager, Trip
Supervisor
$6,800.00
Selection of a
Particular Location
1 day
Wed 11-
04-18
Wed 11-04-
18
Project Manager, Trip
Supervisor
$3,400.00
Getting
Approval from
Board Members
5 days
Thu 12-04-
18
Wed 18-04-
18
Project Manager, Trip
Supervisor
$17,000.00
Finalization of
the Trip
0 days
Wed 18-
04-18
Wed 18-04-
18
$0.00
Project
Preparations
13 days
Thu 19-04-
18
Mon 07-05-
18
$24,200.00
Calculation of
Total Head Count
4 days
Thu 19-04-
18
Tue 24-04-18 Trip Supervisor $5,600.00
Testing of
Feasibility of Project
5 days
Wed 25-
04-18
Tue 01-05-18 Project Manager $10,000.00
Preparation of
Project Schedule
2 days
Wed 02-
05-18
Thu 03-05-18
Project Manager, Project
Planner
$6,400.00

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Estimation of
Project Budget
1 day
Fri 04-05-
18
Fri 04-05-18 Accountant $1,000.00
Preparation of
Final Plan
1 day
Mon 07-
05-18
Mon 07-05-
18
Project Planner $1,200.00
Proceed for
Execution
0 days
Mon 07-
05-18
Mon 07-05-
18
$0.00
Project Execution 18 days
Tue 08-05-
18
Thu 31-05-18
$271,540.0
0
Procurement of
Budget
2 days
Tue 08-05-
18
Wed 09-05-
18
Accountant $2,000.00
Allocation of
Budget
1 day
Thu 10-05-
18
Thu 10-05-18 Accountant $1,000.00
Book Flight
Tickets for Trip
1 day
Fri 11-05-
18
Fri 11-05-18
Tour Guide, Trip
Manager, Trip Supervisor,
Flight Tickets[1]
$78,320.00
Book Hotel
Rooms for Trip
1 day
Mon 14-
05-18
Mon 14-05-
18
Tour Guide, Trip
Manager, Trip Supervisor,
Hotel Rent[1]
$18,320.00
Book Forest
Camps
1 day Tue 15-05-
18
Tue 15-05-18 Tour Guide, Trip
Manager, Trip Supervisor,
$15,320.00

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Camp Rent[1]
Book Golf
Course
1 day
Wed 16-
05-18
Wed 16-05-
18
Tour Guide, Trip
Manager, Trip Supervisor,
Golf Course Rent[1]
$23,320.00
Gathering on
Trip Day
0.5 days
Thu 17-05-
18
Thu 17-05-18
Tour Guide, Trip
Manager, Trip Supervisor
$1,660.00
Board the Flight 0.5 days
Thu 17-05-
18
Thu 17-05-18
Tour Guide, Trip
Manager, Trip Supervisor
$1,660.00
Reach Toronto 1 day
Fri 18-05-
18
Fri 18-05-18
Tour Guide, Trip
Manager, Trip Supervisor
$3,320.00
Reach Hotel 0.3 days
Mon 21-
05-18
Mon 21-05-
18
Tour Guide, Trip
Manager, Trip Supervisor
$996.00
Rest and
Refreshment
0.5 days
Mon 21-
05-18
Mon 21-05-
18
Tour Guide, Trip
Manager, Trip Supervisor
$1,660.00
Local Tour 0.2 days
Mon 21-
05-18
Mon 21-05-
18
Tour Guide, Trip
Manager, Trip Supervisor,
Other Costs[1]
$5,664.00
Forest Camp 1 day
Tue 22-05-
18
Tue 22-05-18
Tour Guide, Trip
Manager, Trip Supervisor
$3,320.00

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Barbeque Party 1 day
Wed 23-
05-18
Wed 23-05-
18
Tour Guide, Trip
Manager, Trip Supervisor
$3,320.00
Play Golf 1 day
Thu 24-05-
18
Thu 24-05-18
Tour Guide, Trip
Manager, Trip Supervisor
$3,320.00
Visit Tourist
Sports
1 day
Fri 25-05-
18
Fri 25-05-18
Tour Guide, Trip
Manager, Trip Supervisor,
Other Costs[1]
$8,320.00
Food Party 1 day
Mon 28-
05-18
Mon 28-05-
18
Tour Guide, Trip
Manager, Trip Supervisor
$3,320.00
Shopping and
Other Activities
1 day
Tue 29-05-
18
Tue 29-05-18
Employees' and Family
Members, Shopping
Costs[1]
$14,800.00
Payment in
Hotel
0.5 days
Wed 30-
05-18
Wed 30-05-
18
Trip Manager, Trip
Supervisor
$1,400.00
Payment in Fun
Amenities
0.5 days
Wed 30-
05-18
Wed 30-05-
18
Trip Manager $700.00
Board Return
Flight
1 day
Thu 31-05-
18
Thu 31-05-18
Employees' and Family
Members, Flight
Tickets[1]
$79,800.00
Return Home 0 days Thu 31-05- Thu 31-05-18 Accountant, Employees' $0.00

14PROJECT MANAGEMENT
18
and Family Members,
Project Manager, Project
Planner, Tour Guide, Trip
Manager, Trip Supervisor
Project Closing 2 days
Fri 01-06-
18
Mon 04-06-
18
$3,400.00
Post Project
Review
1 day
Fri 01-06-
18
Fri 01-06-18 Project Manager $2,000.00
Upload Trip
Photos in Forum
1 day
Mon 04-
06-18
Mon 04-06-
18
Trip Supervisor $1,400.00
Stakeholder Sign
Off
0 days
Mon 04-
06-18
Mon 04-06-
18
Accountant, Employees'
and Family Members,
Project Manager, Project
Planner, Tour Guide, Trip
Manager, Trip Supervisor
$0.00
From the estimation for each of the activities in the project, it has been found that the
total estimated budget for the project is $356,740.
The time phased budget is graphically represented as follows.

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Figure 3: Time Phased Budget Graph
(Source: Created by Author)
Disbursement Table
Task Name Week Cost Cumulative Cost
Initial Discussions Week 1 $3,200.00 $3,200.00
Rough Planning of the Trip Week 1 $13,600.00 $16,800.00
Preparation of the Proposal
Document
Week 2 $6,800.00
$23,600.00
Sending a copy of proposal
documents to each employee
Week 2 $6,800.00
$30,400.00
Getting Feedbacks from Week 2 $6,800.00 $37,200.00

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Employees
Selection of a Particular
Location
Week 3 $3,400.00
$40,600.00
Getting Approval from Board
Members
Week 3 $17,000.00
$57,600.00
Finalization of the Trip Week 4 $0.00 $57,600.00
Calculation of Total Head Count Week 4 $5,600.00 $63,200.00
Testing of Feasibility of Project Week 4 $10,000.00 $73,200.00
Preparation of Project Schedule Week 5 $6,400.00 $79,600.00
Estimation of Project Budget Week 5 $1,000.00 $80,600.00
Preparation of Final Plan Week 6 $1,200.00 $81,800.00
Proceed for Execution Week 6 $0.00 $81,800.00
Procurement of Budget Week 7 $2,000.00 $83,800.00
Allocation of Budget Week 7 $1,000.00 $84,800.00
Book Flight Tickets for Trip Week 8 $78,320.00 $163,120.00
Book Hotel Rooms for Trip Week 8 $18,320.00 $181,440.00
Book Forest Camps Week 8 $15,320.00 $196,760.00

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Book Golf Course Week 9 $23,320.00 $220,080.00
Gathering on Trip Day Week 9 $1,660.00 $221,740.00
Board the Flight Week 9 $1,660.00 $223,400.00
Reach Toronto Week 9 $3,320.00 $226,720.00
Reach Hotel Week 10 $996.00 $227,716.00
Rest and Refreshment Week 11 $1,660.00 $229,376.00
Local Tour Week 12 $5,664.00 $235,040.00
Forest Camp Week 13 $3,320.00 $238,360.00
Barbeque Party Week 13 $3,320.00 $241,680.00
Play Golf Week 14 $3,320.00 $245,000.00
Visit Tourist Sports Week 14 $8,320.00 $253,320.00
Food Party Week 14 $3,320.00 $256,640.00
Shopping and Other Activities Week 14 $14,800.00 $271,440.00
Payment in Hotel Week 15 $1,400.00 $272,840.00
Payment in Fun Amenities Week 15 $700.00 $273,540.00

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Board Return Flight Week 15 $79,800.00 $353,340.00
Return Home Week 15 $0.00 $353,340.00
Post Project Review Week 16 $2,000.00 $355,340.00
Upload Trip Photos in Forum Week 16 $1,400.00 $356,740.00
Stakeholder Sign Off Week 16 $0.00 $356,740.00