Event Planning Report: Strategies, Analysis and Recommendations

This report delves into the multifaceted world of event planning, outlining key components and strategies for achieving successful outcomes. The report begins by emphasizing the importance of understanding event fundamentals, including venue selection, market research, and audience analysis. It then progresses to discuss detailed planning processes, such as setting objectives, defining event responsibilities, and utilizing event technology for effective management. The report emphasizes the need for strong organizational skills, effective communication, and the ability to adapt to unforeseen challenges. Furthermore, it highlights the importance of monitoring and evaluating event performance through various methods, including feedback collection, competitor analysis, and financial assessments. The report provides recommendations for improvement, focusing on modifications to objectives, thorough market research, and effective competitor analysis to improve future events. Finally, the report underscores the significance of continuous improvement and data-driven decision-making in the field of event planning.

Project

Contents
INTRODUCTION...........................................................................................................................3
MAIN BODY..................................................................................................................................3
CONCLUSION................................................................................................................................5
REFERENCES................................................................................................................................5

INTRODUCTION
MAIN BODY
P1
For conducting a good event is important to have the understanding of important element along
with making venue rights with access of people travelling by the car, train bus and foots what is
needed to be good. The markets research can do important level of feedbacks along with
analysing the existing level of business competition.
P2
There should be appropriate level of detailed planning which consist of outline events
responsibilities along with easy to read and schedule.
To have the knowledge regarding the audience.
To have great job planning in order to have encountering of different business situation.
To maintain trust along with proper level of verification.
To have the proper evaluation of process by indetifiying the sources of improvement.
P3
The reviewing of policy and procedures is about the securing of respective space for reservation
of the requesting resources.
To have any changes or cancelling of any respective events
To have implementation of appropriated class policy.
To make proper event planning assistance
To have their appropriate food services.
After events houses
guidelines for the use of descriptive facilities.
P4
To have the required description systems in order to have communisation with event staff
members regarding important guests, special instructions.
To have establishment of the scheduled classes through the community relation office.
To have there contractually obligated to have use of Sodexo d=food services to have the
distribution of food.
To have guest speaker policy.
P5
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The event tech assessment in order to have creation general more level of awareness by
managing there registrants along with engaging more level of event success.
The quick have managing event software buyer guides to have selecting event planning software.
Event sponsorship which have securing the valuable sponsorship.
Analysing event strategy with secrets and tactics which s proven to being better organizational
events.
P6
1. People skills.
2. Flexibility.
3. Listening.
4. Organised.
5. Passion.
6. Communication.
7. Calm under pressure.
8. Problem-solving.
9. Decisive.
10. Experience.
P7 the process of monitoring and evaluating
Step 1: Identify Program Goals and Objectives
Step 2: Define Indicators
Step 3: Define Data Collection Methods and Timeline
Step 4: Identify M&E Roles and Responsibilities
Step 5: Create an Analysis Plan and Reporting Templates
Step 6: Plan for Dissemination and Donor Reporting
P8
1.Set SMART objectives.
2.Break the event down into hundreds of measurable parts.
3. Hire mystery shoppers
4. Benchmark against competitor events
5. Get feedback from clients & guests
6. Ask for feedback onsite
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7. Calculate the amount of press & online coverage
8. Measure online success
9. Calculate the economic impacts
10. Make observations
11. Monitor quality
12. Debrief with the event team
13. Count the money
14. Investigate savings
P9
Recommendation to improve events
To have modification in terms of objective
Clear level of market research
To have effective competitor analysis
To have proper monitions and devastation on basis of different benchmark.
CONCLUSION
REFERENCES
Books and Journals
Online
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