PROJECT TEAM1 Contents Leadership style that will be used for managing the project team.............................................2 Tools and techniques that will be used to influence the project team........................................2 Communication tools that will used to communicate outside the project team.........................3 Power that will used for team success and collaboration...........................................................3 Methods for developing self-managed teams for Agile projects...............................................4 Steps that will be followed by project manager to alleviate challenges....................................5 Conclusion..................................................................................................................................5 References..................................................................................................................................6
PROJECT TEAM2 Introduction It is true that project management is significant approach for ensuring the successful execution of work assignment in the environment. In the given case study, it is seen that new project managementhas been appointed due to increase in product line. This has been causing the new project manager to recruit new talent for new projects. In the paper, discussion been carried on the leadership style that should be adopted by project and methods and reward that should be used by project team manager. Leadership style that will be used for managing the project team Participative leadership style will be chosen for working with the highlighted project team. As a project manager, it is quote essential to keep the members involved for ensuring the success of any new contract. This leadership style will ensure the organisation to work by involving project team in the opinions. Due to new contract of the organisation, it is also required to bring out new ideas. Participative leadership in this situation will facilitate the free flow of ideas. Development of open and flexible environment tends to bring the new and innovative ideas from team members. In the case, it has been seen that employee retention was the major problem. However, this problem will also be reduced by using participative leadership style. The reason behind using participative leadership style is that it helps in creating such workplace where people feel valued, as well as they feel part of the organisation (Bunger & Lengnick, 2018). Tools and techniques that will be used to influence the project team It is true that several techniques found suitable for ensuring the success of team. The most significant technique is development of team charter. Under the team charter, the entire team members name will be written with their respective roles. Using this team charter, everyone will aware of his or her work that have to do. Besides giving the responsibilities to team members, they will also be delegate the authority for making the needed decision. Without access to resources it is also not possible to ensure the team success. Therefore, they will be provided the access to resources that are needed for competing their mission. In addition to this, different reward schemes and motivations theories will be used to motivate the project team to work effective (Sinclair, 2019). As per the given case, it is true that project team members require some collaborating activities in order to perform effectively.
PROJECT TEAM3 Communication tools that will used to communicate outside the project team It is true that communication is the most significant aspect of any team project success. Self evaluation communication technique will be used by asking specific set of questions to the team members. The main questions that will be asked in the self evaluation communication tool will be related to energy, dynamic approach, comfort level in group, as well as team coordination. For getting the better answers through self-evaluation, anonymous survey will be taken from every team members. They will provide honest reviews when they will be asked anonymously. Besides the group project, communication with different parties will also be done such as upper management, customers, as well as subcontractors. Listening the talks from these parties is more better than talking. Therefore, listening will be the main criteria during communicating with these parties. A survey from these parties will be taken in order to get their success about the project. At the same time, timely and regular communication through face to face technique or video conferencing technique will be used with the subcontractor. This will help in knowing the status and progress of the project. In the given case also, Subcontractor will ensure the active participation with project manager so that any changes required will come into the notice (Li, Liu & Luo, 2018). Power that will used for team success and collaboration A mix of individual and group reward is also significant technique or strategy to influence the project team. When team members are given the reward for their target accomplishment or extraordinary performance, they try to work more better. Rewards will be decided in a meeting so that the project team members can also give their suggestion in deciding the same. As per Herzberg theory of motivation, consideration will also be given on the higher performance motivators such as clear responsibility, recognition through reward, autonomy to work, sense of achievement, as well as opportunities for their growth. It is true that project management has a significant approach for ensuring the successful execution of work assignment in the environment that is project oriented. In the given case study, it is seen that new project management has been appointed due to increase in product line. This has been causing the new project manager to recruit new talent for new projects (Raven, 2017). In the case scenario, employees are not retained in organisation for long time. Due to this, reward power should be used that will motivate them to work in organisation.
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PROJECT TEAM4 For motivating and ensuring the success of group project, a mix of reward and legitimate power will be used. Legitimate power will ensure the role clarification among team embers whereas reward member will motivate the persons to work for a reward. When the criteria and working of their role will be clear to every member, they will try their best to achieve their respective goal. At the same time, reward will also motivate to work for achieving the common goal (Navimipour & Charband, 2016).They will do active collaboration with each other for bringing out the best in team. Using the reward power, motivation is seen in the project members when they have specific reward to achieve in their mind. On different sets of achievements, different rewards will be decided and allocated to the champion. Persuasion is the process of using communication in order to get others to voluntarily change the mind-set. For influencing the members, an informal meeting will be formed where discussion of several ideas from both the parties will be done. Under this discussion, it becomes easy for the project manager to influence the member regarding any element. Methods for developing self-managed teams for Agile projects Self-managed teams are the best formed team who have different backgrounds and perspectives. Each individual who is working in the team offers value to the team. When self- managed team is formed, every member regularly collaborates with each other regarding the progress. Different methods can be used for ensuring the self-managed team in agile project. Firstly, effective leadership is the first and foremost method as per the given case. Leader will be the person who will guide the members for their respective roles and any confusion. The leader in this situation will ensure the active participation with the employees so that they feel involved during the project. However, leader in this situation will use the democratic leadership style in order to ensure the active participation of different team members in decision-making. For self managed team, trust of team members in each other is quite important. Trust is the starting point to allow for honesty, transparency, and humility. Employee driven decision is also necessary for the success of self-manage team. Internal support is required to be provided to the team members of taking their decisions authority to some extent. However, effective direction is required to be provided on the management team for bringing the success in self-managed ream. Encouragement is also effective method for bringing the success in self managed team. When members are encouraged to share their creative ideas, they are able to work hard with positive mind (Li, Li & Xia, 2018).
PROJECT TEAM5 Steps that will be followed by project manager to alleviate challenges 1.Formulation of plan and objective: On the team charter, each member will be shared the vision and mission of the project. afterwards, plans and goals will be made clear to every team member by assigning their respective responsibilities as per their expertise or suitability. 2.Monitor results: when results are monitored at the end of activity, the chances of deviation might be increase and it might damage the whole project output. In order to avoid such issue, results will be monitored at the second stage (Oadardi et al, 2018). 3.Take corrective actions: after monitoring the results of the project team members, if any deviation is found, corrective action is communicated to the respective team member. 4.Expedite activities: In order to overcome from the deviation, team members will be given the necessary information or instructions that will relevant for their problem. Field expediting might also be done if any member has major issue in completing the project. This will help in monitoring the working of the person. 5.Solve technical problems: It is true that team is given technical resources to complete the job but failures might occur. In case of any technical problem during the project team, a technical leader will be appointed will assist the members whenever they will be facing any technical issue. 6.Serve as peacemaker: on the role of project team manager, it is necessary to solve every problem with peace. I will also keep the things peaceful during ant conflict or nay major issue occur. Rather than getting hyper or stress, it is better to solve the problems with peaceful mind. 7.Make trade-offs among time, cost and project scope: it is right that trade offs helps in maintaining the feasibility of project. for example: if contractor will give the time of any contract for 6 months, I will shorten the duration of project by four or five months in order to ensure the feasibility of the project. At the same time, cost will also be included in the project in the form of materials and human resource. Conclusion In the limelight of above discussion, it can be concluded that project manager should use participative approach. It is because team members will feel valued in the organisation. At the same time, a mix of reward and legitimate power is required to be use so that they get proper direction.
PROJECT TEAM6 References Aragonés-Beltrán, P., García-Melón, M., & Montesinos-Valera, J. (2017). How to assess stakeholders' influence in project management? A proposal based on the Analytic Network Process.International journal of project management,35(3), 451-462. Brewer, E. C., & Holmes, T. L. (2016). Better communication= better teams: A communication exercise to improve team performance.IEEE Transactions on Professional Communication,59(3), 288-298. Bunger, A. C., & Lengnick-Hall, R. (2018). Do learning collaboratives strengthen communication? A comparison of organizational team communication networks over time.Health care management review,43(1), 50. Li, G., Liu, H., & Luo, Y. (2018). Directive versus participative leadership: Dispositional antecedents and team consequences.Journal of Occupational and Organizational Psychology,91(3), 645-664. Li, J., Li, J., & Xia, R. (2018). The researches on construction project manager competency and its application. InProceedings of the 21st International Symposium on Advancement of Construction Management and Real Estate(pp. 1455-1461). Springer, Singapore. Navimipour, N. J., & Charband, Y. (2016). Knowledge sharing mechanisms and techniques in project teams: Literature review, classification, and current trends.Computers in Human Behavior,62, 730-742. Odoardi, C., Battistelli, A., Montani, F., & Peiró, J. M. (2019). Affective Commitment, Participative Leadership, and Employee Innovation: A Multilevel Investigation.Journal of Work and Organizational Psychology,35(2), 103-113. Raven, B. H. (2017). The comparative analysis of power and power preference. InSocial power and political influence(pp. 172-198). Routledge. Sinclair, D. (2019).Assembling a collaborative project team: Practical tools including multidisciplinary schedules of services. Routledge.
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