Project Management Meeting Rules for a Company (MGT-312) - Fall 2024

This project assignment focuses on creating meeting rules for a company. The assignment outlines the importance of effective communication and collaboration in a professional setting. The document covers all the aspects of the rules including attendance, conduct, and meeting structure, e...Read More

Project
To create a set of meeting Rules
Student
ID
University

Subject: Intro Project Management MGT-312-DL01
Topic: Create a set of meeting rules
Brief about the Business
Link Consultancy is a global business consultancy company based at Florida, USA.
The main highlights of the company are that its project base company and has clients from
IT, Healthcare and Pharmaceutical companies. The main projects handled by the company
are, Brand Management, Brand Entry Strategies, Brand re-entry strategies, Market research
and Market development strategies.
The Company has dedicated full time team of six employees, where three employees
are Research Associates, Two are Project Managers, and one is Lead Project Manager. The
company is directed by one director and one deputy director.
The company in order to work efficiently keeping in mind the hefty projects coming
its way for the company. The director has decided the Lead Project Manager to set up
meeting rules for effectively running the projects and team as a whole.
Following are the rules set for meetings.
Rules
1. All team members should be on time in office during the start of day.
2. All team members must adhere to meeting schedules as and when required to discuss
the project at the beginning, mid and end of each and every project.
3. All team members shall make daily goal sheets and weekly goal sheets and get it
approved from directors who ever are available.
4. Timely reports of goal sheets shall be sent to directors each working day.
5. All meetings shall be scheduled week before and the responsible project manager
shall share the sheets with all team members including the directors.

6. All team members shall be informed in advance about the daily , weekly and monthly
meetings
7. All team members are requested to follow professional outlook during the meetings
on time and off time
8. All members are requested to adhere to formal attire
9. Members are supposed to adhere to meetings their timings, days, and schedules
strictly as possible.
10. All members shall have contact numbers of each other
11. Absence from meeting shall be informed well in advance to reduce the impact of
absence of members.
12. All members are requested to treat each other with respect and respect each other’s
timings.
13. All members are requested to help others at the time of need and project deliverables
and assist them at the time of need.
14. All members are requested to adhere to the daily, weekly and monthly goal sheets as
possible as they can
15. Delivery of projects shall not be compromised at any costs; any undue irregularities or
disputes shall be addressed to directors well in advance.
16. Each member is requested to maintain professional atmosphere in the premises and at
the time of meetings
17. Each and every members is responsible for taking active participation in debates or
discussions during meetings
18. Project managers shall set objective and Agenda of meeting well in advance and
directors shall be informed respectively.

19. Daily minutes of meetings are supposed to be documented by the managers and same
shall be shared with all team members
20. Weekly and Monthly assessments of meetings are bound to be made and analyzed by
managers and team leaders
21. In case of involvement of external members or experts detailed timing of meetings
and follow up shall be carried out by the managers.
22. Remember, In Life there are either Results or Reasons. All members shall focus upon
it while delivering the projects and managers while delivering the outcomes of
meetings (Zotaj, 2017).
Happy working!
Reference
1. Zotaj, E. (2017). Project Team Ground Rules. Accessed from: http://4pm.com/project-
meeting-rescue-4pm-com/ (Accessed on: 18.03.2017).