Work Breakdown Structure (WBS) Template for Centennial College School Reunion
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The Work Breakdown Structure (WBS) is prepared for the school reunion project for Centennial College based in Canada. WBS is a tool that assists in project planning and estimations.
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ProjectManagementDocs.com INTRODUCTION The Work Breakdown Structure (WBS) is prepared for the school reunion project for Centennial College based in Canada. WBS is a tool that assists in project planning and estimations and there are different layouts of WBS that are defined (Kenley & Harfield, 2014). OUTLINEVIEW 1Centennial College School Reunion 1.1Initiation 1.1.1Confirmation of the proposal to organize the reunion 1.1.2High-level estimations on the number of attendees 1.1.3Shortlisting of the venues 1.2Planning 1.2.1Scope finalization and selection of the resources 1.2.2Preparations of the arrangement 1.2.3Confirmation of the venue 1.2.4Estimation of overall schedule and budget 1.3Set-up and Bookings 1.3.1Assessment of the location 1.3.2Manual checking of the alumni and ex-faculty 1.3.3Preparation of the list of the attendees 1.3.4Booking confirmation of the hall 1.3.5Preliminary preparations 1.3.6Listing and finalization of the chief guest 1.3.7Insurance confirmation of the event 1.3.8Verification and assessment of a/v components 1.3.9Booking of contractors for food and drinks 1.4Execution 3
ProjectManagementDocs.com 1.4.1Invites to the alumni and ex-faculty 1.4.2Registration process for the evening 1.4.3Event communication management and planning 1.4.4Determination of the budget 1.4.5Execution of arrangements for shipping 1.4.6Final order on a/v 1.4.7Sponsorship of logistics 1.5Closure 1.5.1Event organization 1.5.2Feedback and Closure report HIERARCHICALSTRUCTURE LevelWBSTask Name 11Centennial College School Reunion 21.1Initiation 31.1.1Confirmation of the proposal to organize the reunion 31.1.2High-level estimations on the number of attendees 31.1.3Shortlisting of the venues 21.2Planning 31.2.1Scope finalization and selection of the resources 31.2.2Preparations of the arrangement 31.2.3Confirmation of the venue 31.2.4Estimation of overall schedule and budget 21.3Set-up and Bookings 4
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ProjectManagementDocs.com 31.3.1Assessment of the location 31.3.2Manual checking of the alumni and ex-faculty 31.3.3Preparation of the list of the attendees 31.3.4Booking confirmation of the hall 31.3.5Preliminary preparations 31.3.6Listing and finalization of the chief guest 31.3.7Insurance confirmation of the event 31.3.8Verificationandassessmentofa/v components 31.3.9Booking of contractors for food and drinks 21.4Execution 31.4.1Invites to the alumni and ex-faculty 31.4.2Registration process for the evening 31.4.3Event communication management and planning 31.4.4Determination of the budget 31.4.5Execution of arrangements for shipping 31.4.6Final order on a/v 31.4.7Sponsorship of logistics 21.5Closure 31.5.1Event organization 31.5.2Feedback and Closure report TABULARVIEW 5
ProjectManagementDocs.com Level 1Level 2Level 3 1Centennial College School Reunion 1.1 Initiation1.1.1Confirmation of the proposal to organize the reunion 1.1.2High-levelestimationsonthenumberof attendees 1.1.3Shortlisting of the venues 1.2 Planning1.2.1Scopefinalizationandselectionofthe resources 1.2.2Preparations of the arrangement 1.2.3Confirmation of the venue 1.2.4Estimation of overall schedule and budget 1.3Set-up& Bookings 1.3.1Assessment of the location 1.3.2Manualcheckingofthealumniandex- faculty 1.3.3Preparation of the list of the attendees 1.3.4Booking confirmation of the hall 1.3.5Preliminary preparations 1.3.6Listing and finalization of the chief guest 1.3.7Insurance confirmation of the event 1.3.8Verificationandassessmentofa/v components 1.3.9Booking of contractors for food and drinks 6
ProjectManagementDocs.com 1.4 Execution1.4.1Invites to the alumni and ex-faculty 1.4.2Registration process for the evening 1.4.3Eventcommunicationmanagementand planning 1.4.4Determination of the budget 1.4.5Execution of arrangements for shipping 1.4.6Final order on a/v 1.4.7Sponsorship of logistics 1.5 Closure1.5.1Event organization 1.5.2Feedback and Closure report 7
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ProjectManagementDocs.com TREESTRUCTUREVIEW 8 Centennial College School Reunion Intiation Confirmation of the proposal to organize the reunion High-level estimations on the number of attendees Shortlisting of the venues Planning Scope finalization and selection of the resources Preparations of the arrangement Confirmation of the venue Estimation of overall schedule and budget Set-up and Bookings Assessment of the location Manual checking of the alumni and ex-faculty Preparation of the list of the attendees Booking confirmation of the hall Pre-liminary preparations Listing and finalization of the chief guest Insurance confirmation of the event Verification and assessment of a/v components Booking of contractors for food and drinks Execution Invites to the alumni and ex-faculty Registration process for the evening Event communication managemnet and planning Determination of the budget Execution of arrangements for shipping Final order on a/v Sponsorship of logistics Closure Event organization Feedback and Closure report
ProjectManagementDocs.com WBS DICTIONARY LevelWBSTask NameDefinition 11Centennial College School ReunionThe project of school reunion for the Centennial college 21.1InitiationFirst phase of the project 3 1.1.1Confirmation of the proposal to organize the reunion The Project Manager will receive theconfirmationfromsenior management 3 1.1.2High-level estimations on the number of attendees ProjectManagerwillcarryout high-levelestimationsasbudget and schedule 31.1.3Shortlisting of the venuesThelocationoptionswillbe identified (Indelicato, 2013) 21.2PlanningSecond phase of the project 31.2.1Scope finalization and selection of the resources Theprojectscopeandresources will be finalized 31.2.2Preparations of the arrangementTheinitialarrangementsand planning will be done 31.2.3Confirmation of the venue941ProgressAvenue,Toronto, Ontario 31.2.4Estimation of overall schedule and budget The budget will be $20,000 for a 3- day event 21.3Set-up and BookingsThird phase of the project 31.3.1Assessment of the locationThe location in terms of feasibility and attendees will be assessed 31.3.2Manual checking of the alumni andThecheckswiththeex-students 9
ProjectManagementDocs.com ex-facultyand faculties will be done 31.3.3Preparation of the list of the attendees The probable list of people to be invited will be prepared 31.3.4Booking confirmation of the hallBooking will be made 31.3.5Preliminary preparationsThebookingandinitial arrangements will be done 31.3.6Listing and finalization of the chief guest The communication with the chief guest will be done 31.3.7Insurance confirmation of the eventInsuranceformalitieswillbe carried out 31.3.8Verification and assessment of a/v components The determinationof audio/video equipment will be done 31.3.9Booking of contractors for food and drinks Contractors for food and drinks will be finalized 21.4ExecutionFourth phase of the project 31.4.1Invites to the alumni and ex-facultyInvitation cards will be sent 31.4.2Registration process for the eveningWeb-based and offline registrations 31.4.3Event communication management and planning Communicationplanningand guidelines 31.4.4Determination of the budgetThe assessment of the budget will be done 31.4.5Execution of arrangements for shipping Arrangements for shipping will be made 31.4.6Final order on a/vFinal order placement 31.4.7Sponsorship of logisticsSponsorship activities 21.5ClosureFifth phase of the project 31.5.1Event organization3-day event will be conducted 10
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ProjectManagementDocs.com 31.5.2Feedback and Closure reportFeedback will be given and closure report will be shared GLOSSARYOFTERMS WBS: Work Breakdown Structure 11
ProjectManagementDocs.com References Indelicato, G. (2013). Book Review: Building a Project Work Breakdown Structure: Visualizing Objectives, Deliverables, Activities, and Schedules.Project Management Journal,40(3), 85-85. doi: 10.1002/pmj.20133 Kenley, R., & Harfield, T. (2014). Reviewing the IJPM for WBS: The Search for Planning and Control.Procedia-SocialAndBehavioralSciences,119,887-893.doi: 10.1016/j.sbspro.2014.03.099 12