Project/Placement Design and Implementation- Assignment

Running Head: PROJECT/PLACEMENT DESIGN AND IMPLEMENTATION
Project/Placement Design and Implementation
Name of the Student
Name of the University

1PROJECT/PLACEMENT DESIGN AND IMPLEMENTATION
Table of Contents
1.0 Introduction..............................................................................................................................2
2.0 Project Portfolio.......................................................................................................................3
2.1 Background and Context of the Project...............................................................................3
2.2 Models and Theories Used in Analysis................................................................................3
2.3 Project Phases and their Effectiveness.................................................................................4
4 Skills Developed to Solve Work Based Problems................................................................10
2.5 Actions Taken / Not Taken................................................................................................11
2.6 Learning Taken from Project.............................................................................................12
3.0 Conclusion..............................................................................................................................12
Bibliography.................................................................................................................................14
Appendix......................................................................................................................................17

2PROJECT/PLACEMENT DESIGN AND IMPLEMENTATION
1.0 Introduction
The purpose of this report is to develop a portfolio of evidence through utilizing various
activities and methodologies such as identification of the market, analyzing problems in the
current scenario, critical thinking and many academic researches and academics. A student
society has been proposed for building a better society that will be responsible for delivering
qualified and high quality academics among the GSM students. The delivery of the event will be
proposed through utilizing EMBOK model that focuses on three crucial objectives including
creating, developing, and delivering the event of organizing and building the student society.
Proper planning, analysis and managerial or leadership skill will be needed to host the event
successfully including the framework of the EMBOK that mainly focuses on the phases,
processes, core values, and domains in relation to the project being delivered.
This report emphasizes on the identification of the methods and processes those are
capable of delivering the event in successful manner. Issues and risks are major point of concern
for this report in manner to identify and eliminate the issues and solving the problems, those
might affect the delivery of the project influencing its qualities and constraints in negative
manner. The student society will be helpful in providing better options for the GSM students and
helping them to accomplish better and higher grades in the academics along with the concept of
learning knowledge and skills. Market analysis and proposed planning will be helpful in
delivering the objectives of the project.

3PROJECT/PLACEMENT DESIGN AND IMPLEMENTATION
2.0 Project Portfolio
2.1 Background and Context of the Project
The project is all about creating a student society that can boost the personal development
of the individuals through gaining extra knowledge from experienced players in the same field. It
will be an attempt of providing the facilities that can enhance the development practice, personal
growth, and motivation towards reaching the objectives and goals in the life. The data and
information collected through the market research will be helpful in delivering and setting goals
of the project. Society has been affecting the capacity and capability of the students learning in
the GSM however, approach will be to bring up the members from the same society those can
contribute in the development of the individuals studying at GSM.
The solution for the identified problem is the development of a student society that can
contribute in the development of the students and motivate them towards accomplishing the
better activities those can lead them to a successful life living.
2.2 Models and Theories Used in Analysis
Firstly, primary data analysis will be executed for the consideration of the aspects related
to the needs and requirements of the users. It will also helpful in identifying how effective could
it be propose the solution for the identified problem. Stakeholders are overall the point of
concern and output will be considering the beneficial results for the Gallup strength model will
be utilized for the accomplishment and delivery of the project’s goals and objectives. This will
be helpful in setting the positive goals and positive mindset for the delivery of the project
considering the identification of the weaknesses and strengths of the team being developed for
the execution of the project.

4PROJECT/PLACEMENT DESIGN AND IMPLEMENTATION
2.3 Project Phases and their Effectiveness
Following are the crucial phases those needs to be accomplished in manner to
successfully host the event and accomplish all the constraints of the project in an efficient and
effective manner. The sequential execution and completion of the following activities will be
helpful in accomplishing the goals and objectives of the event being proposed:
Project Planning – It can be stated as the most crucial aspect of the overall project as it
emphasizes on the determination of all the objectives and circumstances those might affect the
delivery and execution of the project. It also includes the execution of the market analysis
focusing the problems and identifying the solutions, those might be helpful in meeting the needs
and requirements of the stakeholders. The major identified course in this phase is the
identification of the problems and issues those might hold the project from being a successful
efficient event.
Project Initiation – This is the phase followed after the planning considering the
initiation of the objectives related to the project those are necessary and crucial for laying path of
the project. It includes the presentation of the proposal and draft, identification of the goals and
objectives, estimation of the budget, market analysis, identification of the resources and solutions
those could fulfil the needs and requirements of the customers, schedule and risks, and many
more those should be stated clearly in the beginning of the project. In this phase, the project is
initiated and preparatory works are started.
Project Execution – The objective of executing the above two phases is to start the work
on the execution of the project as the planning has been successfully delivered and it is the time
to implement the findings and results those have been identified during the initiation phase. The

5PROJECT/PLACEMENT DESIGN AND IMPLEMENTATION
crucial aspects of the project delivery will be identified in this section considering the budget,
schedule and accomplishment of the activities as the successful delivery of these constraints will
be determining the quality of the project.
Project Closing – In this phase, the project documentation is prepared and then reviewed
by the project manager. Once satisfactory results are gained, the stakeholders sign off and the
project manager closes the project officially.
It is to be hereby noted that these phases of the project must be executed in the right order
by linking the work packages with each other in order to complete the project effectively and
successfully. For this particular project on focus, the project schedule is shown in the following
table including the stakeholders assigned and the estimated costs for each of the work packages.
WBS Task Name Duratio
n Start Finish
Pred
ecess
ors
Resource Names Cost
0 Development of a
Society of Student 73 days Mon
5/14/18
Wed
8/22/18 $515,680.00
1 Phase 1: Project
Planning 16 days Mon
5/14/18
Mon
6/4/18 $210,120.00
1.1
Analyzing and
identifying the
Problems in present
scenario
2 days Mon
5/14/18
Tue
5/15/18 Team leader, Project Manager $6,000.00
1.2
Proposing society
of a student as the
Solution
1 day Wed
5/16/18
Wed
5/16/18 2 Team leader $1,400.00
1.3
Evaluating the
feasibility of the
proposed solution
2 days Thu
5/17/18
Fri
5/18/18 3 Finance Manager, Team leader $5,600.00

6PROJECT/PLACEMENT DESIGN AND IMPLEMENTATION
1.4 Risk Assessment 10 days Mon
5/21/18
Fri
6/1/18 Project Manager, Team leader $193,320.00
1.4.1 Identification of the
Risks 2 days Mon
5/21/18
Tue
5/22/18 4 Project Manager, Team leader,
Team Selection Committee $8,320.00
1.4.2 Risk Prioritization 3 days Wed
5/23/18
Fri
5/25/18 6
Finance Manager, Market
Analyst, Resources[1], Team
Selection Committee
$70,080.00
1.4.3 Risk Handling
documentation 2 days Mon
5/28/18
Tue
5/29/18 7
Finance Manager, Project
Manager, Team Selection
Committee
$8,320.00
1.4.4
Risk Mitigation
strategies
documentation
3 days Wed
5/30/18
Fri
6/1/18 8 Market Analyst, Resources[1],
Team leader, Training Costs[1] $76,600.00
1.5 Approval of Project 1 day Mon
6/4/18
Mon
6/4/18 5 Project Manager, Finance
Manager, Market Analyst $3,800.00
2 Second Phase:
Project Initiation 15 days Tue
6/5/18
Mon
6/25/18 $23,600.00
2.1
Assigning roles and
responsibilities of
the stakeholders
2 days Tue
6/5/18
Wed
6/6/18 10 Project Manager $3,200.00
2.2
Arranging
Volunteers for the
accomplishment of
activities
2 days Thu
6/7/18
Fri
6/8/18 12 Project Manager $3,200.00
2.3 Project Charter
Development 1 day Mon
6/11/18
Mon
6/11/18 13 Project Manager $1,600.00
2.4 Setting scope of the
Project 2 days Tue
6/12/18
Wed
6/13/18 14 Project Manager $3,200.00
2.5
Estimation of the
budget of the
project
1 day Thu
6/14/18
Thu
6/14/18 15 Finance Manager $1,400.00
2.6 Determination of 1 day Fri Fri 16 Team leader $1,400.00

7PROJECT/PLACEMENT DESIGN AND IMPLEMENTATION
the project
Assumptions and
Constraints
6/15/18 6/15/18
2.7
Developing the
schedule of the
project
2 days Mon
6/18/18
Tue
6/19/18 17 Project Manager $3,200.00
2.8
Sub-Dividing the
Project activities
among the
stakeholders
2 days Wed
6/20/18
Thu
6/21/18 18 Project Manager $3,200.00
2.9
Approval for the
Execution of the
project
2 days Fri
6/22/18
Mon
6/25/18 19 Project Manager $3,200.00
3 Third Phase:
Project Execution 42 days Tue
6/26/18
Wed
8/22/18 $281,960.00
3.1
Assign different
sectors to different
internal
stakeholders
2 days Tue
6/26/18
Wed
6/27/18 20 Project Manager $3,200.00
3.2
Providing room for
the execution of the
work
1 day Thu
6/28/18
Thu
6/28/18 22 Project Manager $1,600.00
3.3
Securing and
collecting the
financial help from
sponsors
2 days Fri
6/29/18
Mon
7/2/18 23 Finance Manager $2,800.00
3.4
Communication
with different
students
2 days Tue
7/3/18
Wed
7/4/18 24 Team leader, Team Selection
Committee $5,120.00
3.5 Preparing List of
students Applying
for involving in the
1 day Thu
7/5/18
Thu
7/5/18
25 Team leader $1,400.00

8PROJECT/PLACEMENT DESIGN AND IMPLEMENTATION
host
3.6
Select the Students
eligible for the
society
15 days Fri
7/6/18
Thu
7/26/18 26
Team Selection Committee,
Resources[1], Third Party
Management[1]
$82,400.00
3.7
Executing the
Survey of the
questionnaire
2 days Fri
7/27/18
Mon
7/30/18 27
Database for the management of
the data[1], Finance Manager,
Project Manager, Resources[1],
Team Selection Committee
$93,320.00
3.8 Market research
execution 3 days Tue
7/31/18
Thu
8/2/18 28
Project Manager, Team leader,
Third Party Management[1],
Training Costs[1]
$24,000.00
3.9
Determination of
the team skills and
knowledge
4 days Fri
8/3/18
Wed
8/8/18 29
Finance Manager, Project
Manager, Team Selection
Committee
$16,640.00
3.10 Project Closing 10 days Thu
8/9/18
Wed
8/22/18
Market Analyst, Team leader,
Third Party Management $51,480.00
3.10.1 Project Review 2 days Thu
8/9/18
Fri
8/10/18 30 Team leader, Project Manager $6,000.00
3.10.2 Documentation of
Project 3 days Mon
8/13/18
Wed
8/15/18 32 Team leader, Team Selection
Committee $7,680.00
3.10.3 Final Appraisal 3 days Thu
8/16/18
Mon
8/20/18 33 Project Manager $4,800.00
3.10.4 Stakeholder Sign
Off 1 day Tue
8/21/18
Tue
8/21/18 34 Finance Manager, Team leader,
Project Manager $4,400.00
3.10.5 Official Closing 1 day Wed
8/22/18
Wed
8/22/18 35 Project Manager $1,600.00
Gantt chart:

9PROJECT/PLACEMENT DESIGN AND IMPLEMENTATION
Figure 1: Gantt Chart
(Source: Created by Author)

10PROJECT/PLACEMENT DESIGN AND IMPLEMENTATION
4 Skills Developed to Solve Work Based Problems
Many challenges and problems were encountered while working on the project of
developing a student network society however; that resulted in the positive manner as I
developed many skills those will be helpful in delivering the future projects successfully. These
knowledge and skills helped me in generating following personal development skills:
Technical Knowledge application: I identified that for the successful accomplishment
and delivery of the project, theoretical knowledge is not enough in technical aspects as the
scenario keeps changing as we proceed with the project. However, I took this project as a lesson
and tried to gather technical knowledge as much possible ad implemented them in the present
and future projects. Completely relying on the theoretical knowledge could never led to the
accomplishment of the project in successful manner as proper decision-making is needed in the
context of the changes arising during the growth and development of the project.
Team Work: Working alone could never result in a beneficial manner, as it is a crucial
aspect to consider as many aspects as much possible and stick with the plan. Team is always
comprised of individuals from different backgrounds and different skills and thus, innovative and
creative ideas are always encountered during the execution and development of the project. It is
an essential factor to work and collaborate within the team and manage them is the biggest
challenge. I tried to manage the team members within the team and kept the conflicts miles away
from the project.
Ability to Identify Problems – I passed this major quality during the development of the
project as I identified many problems those had restricted me in delivering the objectives and
scope of the project. It is very often visible that individuals fail to pick out the exact trouble and

11PROJECT/PLACEMENT DESIGN AND IMPLEMENTATION
apply any remedial measures that do not have an effect on the real hassle in any way. I had
embraced my quality of problem identification and their prioritization as per the need of the
project.
In-Depth Knowledge of the Solution – Some other are not unusual trouble observed in
the course of the projects is that the individuals recognize the answer to a trouble however does
now not recognize to use the identical efficaciously in an effort to cope with the problem. I was
nicely handling the problems encountered during the execution and therefore, earlier than the
challenge, I evaluated feasible challenges and troubles and studied their possible answers
therefore. This helped me to use solutions to the troubles correctly without dropping an awful lot
time or resources.
2.5 Actions Taken / Not Taken
It was also a crucial objective to identify which action should be taken and which should
not be taken and I considered it as a crucial objective for the development and execution of the
project.
Actions Taken – the primary activity was to execute the market analysis in manner to
identify the needs and requirements of the targeted customers those were the students of the
GSM University. In manner to solve the problem identified in relation to the studies and personal
development of the students, I proposed the above option as a solution and consulted with my
team members on whether it would be helpful for delivering the project or not.
Actions Not Taken – I had not executed the project unless the scope and objective for the
delivery of the project was very clear, that resulted in positive manner as the identified
objectives, and scopes were the center of concern during the overall execution of the project.

12PROJECT/PLACEMENT DESIGN AND IMPLEMENTATION
2.6 Learning Taken from Project
Practical skills and knowledge were gathered during and after the development and
execution of the project that will be helpful in the present and future scenarios of my life. List of
the skills developed can be listed as:
Project Management Skills – I was well introduced with the theoretical knowledge of the
project management however; this project helped me in realizing the concept of the project
management in the real world.
Value of Team Work – Team and their contribution in the development and growth of
the project plays very crucial role in delivering the positive outcomes from the project. It helped
in tackling with the problems encountered and introducing creative and innovative approaches
for the project.
Time Management Skills – There are various activities involved during hosting an event
like this and time should be managed according to the left and activities done. There should be a
routine for the delivery of the project and activities as enlisted in the above activity diagram.
3.0 Conclusion
It can be concluded that for the project would not be successful without having proper
knowledge and skills necessary for the execution of the project. I had developed many skills and
knowledge and it can be stated that practical experience is never been the same as that of the
theoretical knowledge. However, it is very crucial to consider the theoretical steps for the
delivery of the project as it would have never been started if I had not any theoretical knowledge
about the management of hosting.

13PROJECT/PLACEMENT DESIGN AND IMPLEMENTATION

14PROJECT/PLACEMENT DESIGN AND IMPLEMENTATION
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17PROJECT/PLACEMENT DESIGN AND IMPLEMENTATION
Appendix
The Gantt chart of the project is as follows.
ID Task
Mode
Task Name Duration Start Finish Predecessors Resource Names
0 Development of
Vehicle Database
for Haulage
Company
135 days Mon
5/14/18
Fri
11/16/18
1 Project Planning 7 days Mon 5/14/18Tue 5/22/18
2 Survey and
Analysis of
Problems in
Current
System
2 days Mon
5/14/18
Tue
5/15/18
IT
Manager,Project
Manager
3 Proposal of
Solution
1 day Wed
5/16/18
Wed
5/16/18
2 IT Manager
4 Testing for the
Feasibility of
the Solution
2 days Thu
5/17/18
Fri 5/18/183 Finance
Manager,IT
Manager
5 Risk
Assessment
1 day Mon
5/21/18
Mon
5/21/18
4 Project
Manager,IT
Manager6 Approval of Project1 day Tue 5/22/18Tue 5/22/185 Project Manager
7 Project Initiation 15 days Wed 5/23/18Tue 6/12/18
8 Assign
Respective
Roles to the
Right
2 days Wed
5/23/18
Thu
5/24/18
6 Project
Manager
9 Hire
Consultant
and Database
Developer
2 days Fri 5/25/18 Mon
5/28/18
8 Project
Manager
10 Develop
Project
Charter
1 day Tue
5/29/18
Tue
5/29/18
9 Project
Manager
11 Identify
Project Scope
2 days Wed
5/30/18
Thu
5/31/18
10 Project
Manager
12 Estimate a
Feasible
Budget
1 day Fri 6/1/18 Fri 6/1/18 11 Finance
Manager
13 Determine
Assumptions
and
Constraints
1 day Mon
6/4/18
Mon
6/4/18
12 IT Manager
14 Develop
Project
Schedule
2 days Tue 6/5/18 Wed
6/6/18
13 Project
Manager
15 Divide Work
Packages
among Team
Members
2 days Thu 6/7/18 Fri 6/8/18 14 Project
Manager
16 Green Light
for
Proceeding
with Project
2 days Mon
6/11/18
Tue
6/12/18
15 Project
Manager
17 Project Execution103 days Wed 6/13/18Fri 11/2/18
18 Assign Roles
to Team
Members
2 days Wed
6/13/18
Thu
6/14/18
16 Project
Manager
19 Provide Room
for Project
Work
1 day Fri 6/15/18 Fri 6/15/1818 Project
Manager
20 Secure Budget
from Sponsor
2 days Mon
6/18/18
Tue
6/19/18
19 Finance
Manager
21 Start
Developmet
of Database
2 days Wed
6/20/18
Thu
6/21/18
20 IT
Manager,Database
Developer22 Prepare List of
Features to be
Added
1 day Fri 6/22/18 Fri 6/22/1821 IT Manager
23 Install New
Hardware
15 days Mon
6/25/18
Fri 7/13/1822 Database
Developer,Hardware[1],Vendor
Costs[1]24 Install Support
Software
4 days Mon
7/16/18
Thu
7/19/18
23 Database
Developer,Software[1]
25 Develop
Initial
Database
10 days Fri 7/20/18 Thu 8/2/1824 Database
Developer
26 Develop
Company
Website
2 days Fri 8/3/18 Mon
8/6/18
25 Database
Developer
27 Run the
Functions of
the Prototype
5 days Tue 8/7/18 Mon
8/13/18
26 Database
Developer
28 Test the
Prototype
4 days Tue
8/14/18
Fri 8/17/1827 Database
Developer
29 Solving Errors
of Prototype
5 days Mon
8/20/18
Fri 8/24/1828 Database
Developer
30 Develop Full
Version of the
Database
25 days Mon
8/27/18
Fri 9/28/1829 Database
Developer
31 Final Testing 15 days Mon
10/1/18
Fri
10/19/18
30 Database
Developer,System
Tester32 Training of
Company
Staffs
10 days Mon
10/22/18
Fri 11/2/1831 Training
Costs[1],System
Tester33 Project Closing 10 days Mon 11/5/18Fri 11/16/18
34 Project
Review
2 days Mon
11/5/18
Tue
11/6/18
32 IT
Manager,Project
Manager35 Documentation
of Project
3 days Wed
11/7/18
Fri 11/9/1834 IT
Manager,Database
Developer36 Final Appraisal 3 days Mon 11/12/18Wed 11/14/1835 Project Manager
37 Stakeholder Sign Off1 day Thu 11/15/18Thu 11/15/1836 Finance Manager,IT Manager,Project Manager
38 Offi cial Closing1 day Fri 11/16/18Fri 11/16/1837 Project Manager
IT Manager,Project Manager
IT Manager
Finance Manager,IT Manager
Project Manager,IT Manager
Project Manager
Project Manager
Project Manager
Project Manager
Project Manager
Finance Manager
IT Manager
Project Manager
Project Manager
Project Manager
Project Manager
Project Manager
Finance Manager
IT Manager,Database Developer
IT Manager
Database Developer,Hardware[1],Vendor Costs[1]
Database Developer,Software[1]
Database Developer
Database Developer
Database Developer
Database Developer
Database Developer
Database Developer
Database Developer,System Tester
Training Costs[1],System Tester
IT Manager,Project Manager
IT Manager,Database Developer
Project Manager
Finance Manager,IT Manager,Project Manager
Project Manager
F S S M T W T F S
Feb 25, '18 Apr 29, '18 Jul 1, '18 Sep 2, '18 Nov 4, '18
Figure 1: Gantt Chart of the Project

18PROJECT/PLACEMENT DESIGN AND IMPLEMENTATION
(Source: Created by Author)