Project Management: Music Event

This report discusses project management techniques and methodologies for organizing a music event. It covers topics such as network diagram, stakeholder analysis, work breakdown structure, risk analysis, and the best suitable methodology for the project. The report also emphasizes the importance of quality expectations, acceptance criteria, and measures for executing the event successfully.

Project management
Table of Contents
Table of Contents.............................................................................................................................2
INTRODUCTION...........................................................................................................................1
TASK 1............................................................................................................................................1

Development of network diagram for all the activities along with the calculation of EST, LST,
EFT and LFT for activities..........................................................................................................1
TASK 2............................................................................................................................................4
Stakeholder analysis for the project with identification of internal and external stakeholders...4
TASK 3............................................................................................................................................5
Formulation of clearly numbered Work Breakdown Structure alongside an organisational
structure for the music event........................................................................................................5
TASK 4............................................................................................................................................7
Forming the risk analysis for 20 different types of risks that may affect the project..................7
TASK 5............................................................................................................................................8
Analysis of different elements in context of the project..............................................................8
TASK 6............................................................................................................................................9
Critical analysis of methodology for the project with all the benefits of it.................................9
CONCLUSION................................................................................................................................9
REFERENCES..............................................................................................................................10

INTRODUCTION
Project management is the technique which is used to monitor and analyse the projects that
are undertaken by the individuals for the purpose of completing the project activities
systematically. While trying to complete a specific project the managers are required to be
focused with different activities such as initiation, planning, monitoring and analysing (Albrecht
and Spang,2016). Present report is based upon the project of Camden Sickle Cell and
Thalassaemia Service Group which is organising a music event for the purpose of fund raising.
This assignment covers various topics such as a proper and well-structured network diagram for
the project, stakeholder analysis, work breakdown structure, risk analysis etc. Apart from this,
the best suitable methodology for the project is also covered in this assignment.
TASK 1
Development of network diagram for all the activities along with the calculation of EST, LST,
EFT and LFT for activities
Network diagram could be defined as a well strcutrued chart which is used to reflect all the
activities seperately so that all the individuals can understand the project properly. With the help
of it, all the tasks, workflow and responsibilities could be represented in a graphical manner. It is
mainly used to map out the schduel and work sequence of the project. For the music event the
network diagram along with all the other requirements is as follows:
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The above diagram is prepared through underneath basis
Early Start Activity Number Early finish
Slack
time
ACTIVITY NAME
Late Start Duration Late Finish
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The shortest distance ion the network diagram is known as critical path. The shortest duration in
the above diagram is 116 days and the activities for the same are 1, 2, 4, 5, 9, 10, 21, and 22.
TASK 2
Stakeholder analysis for the project with identification of internal and external stakeholders
Stakeholder analysis could be defined as the assessment which is conducted for the
purpose of analysing different stakeholders. With the help of it, interest and power of all the
stakeholders could be analysed (Batselier and Vanhoucke, 2016). For the music event different
types of stakeholders are discussed below:
Internal stakeholders: The insider parties of the entity which are related to business are
known as internal stakeholders. Some of them are shareholders, employees, managers. Their
main role is to analyse actual performance of business and determine that all the long as well as
short term goals are accomplished.
External stakeholders: The external parties which are mainly interested in the
performance of business are known as external stakeholders. Some of them are government,
creditors, sponsors, customers etc. They analyse the performance for the purpose of making sure
that they have took best decision of becoming part of the entity or not.
In order to analyse all the stakeholder’s, stakeholder matrix is used and discussion of all
the key categories of it is as follows:
High power high interest: When all the stakeholders have power of decision making
and they are also concerned with good performance of business then they will be considered as
the part of this category. For the event, these stakeholders will be sponsors, investors, creditors
etc. They are interested in the successful completion of event and able to formulate decisions for
the same.
High power low interest: These stakeholders are such individuals who are having high
power of influencing the event or business but they are not interested in performance. For the
music event government will be the stakeholder with high power and low interest. A new policy
for the events could be formulated by legal authorities which will be required to be followed by
the organisers.
Low power high interest: All the stakeholders who are not having any power of
decision making but they are interested in the performance of the enterprise are considered as the
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part of this category. Customers or the individuals who will be attending the event will be the
stakeholders with low power and high interest (Galli,2018).
Low power low interest: The stakeholders who are not having any right to formulate
decision and they are also not interested in the performance of business are considered as the part
of this category. The employees and volunteers who will be working at the event will be these
stakeholders.
TASK 3
Formulation of clearly numbered Work Breakdown Structure alongside an organisational
structure for the music event
Word breakdown structure: It is the segregation of different activities which are
required to be performed for the purpose of assigning responsibilities to all the staff members so
that all the tasks could be accomplished in systematic manner (Obradović, Kostić and Mitrović,
2016). For the music event the WBS is as follows:
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Organisational structure: The organisational structure for the music event is as follows:
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TASK 4
Forming the risk analysis for 20 different types of risks that may affect the project
Risk analysis could be defined as the assessment of risks which may take place in future for
the event which will be conducted in upcoming period. The risk analysis for the event of
Camden Sickle Cell and Thalassaemia Service Group is as follows:
No. Risk Possibility Effect Mitigation
1 Improper
management of
event
Low Low Proper management of the whole event.
2 Improper parking
arrangements
Moderate Low Ensuring that parking is having enough
space for the event.
3 Threat of fire Low Moderate Making sure that fire extinguishers are
arranged for the event.
4 Safety of staff Low High Making arrangements of safety equipment
for safety of staff members.
5 Lack of medical
assistance
Low Moderate Making arrangements for the medical
assistance.
6 Hygiene of food High Maintaining high level of hygiene for the
food.
7 Negative impact
upon environment
Low Low Ignoring any type of negative impact upon
the environment.
8 Uncertainty High High Analysing potential negative situations in
future.
9 Weather Moderate Low Estimating the weather and then planning
for the event.
10 Loss of equipment Low Low Paying attention towards effective
management of equipment.
11 Power failure Moderate Low Assuring that proper arrangements for
dealing with power failure
12 Permission of local Moderate High Making sure that permission is taken from
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authorities the local authorities for the event.
13 Poor time
management
High Moderate Making schedule for all the tasks of event.
14 Loss of reputation High Conducting the event properly (Olofsdotter
and Randevåg, 2016).
15 Small space High Low Assuring that the space for the event is
chosen properly.
16 Safety and security Moderate Low Proper arrangement of all the equipment
required for safety and security.
17 Social issues Moderate High Making sure that all the expectations of
audiences are met.
18 Withdrawal of
sponsor
High High Meeting expectations of sponsors.
19 Financial loss Moderate High Managing financial resources efficiently.
20 Lack of staff
members
High Estimating required number for employees
so that the risk could be dealt
systematically.
TASK 5
Analysis of different elements in context of the project
Quality expectation: For the music event the quality expectations will be very high for
food as well as other arrangements as it can help to meet all the expectations of targeted
audiences.
Acceptance criteria: The criteria at which all the arrangements will get approval for the
event will be very high as it is required for meeting all the expectations of all the stakeholders
such as audiences. Apart from this, if the arrangements will not be made properly then it may
result in unsatisfied guests.
Quality specification: The main specifications for quality includes high level of hygiene in
food, best quality orchestra, highly engaged staff members and volunteers etc. with the help of
these specifications all the goals could be met in systematic manner (Olohan, and Davitti, 2017).
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Measures: The measures that will be required for executing whole event includes high
level of quality of all the arrangements. For this purpose, the managers can take effective
activities like analysing that specifications are made properly or not.
TASK 6
Critical analysis of methodology for the project with all the benefits of it
The project methodology which will be suitable for the music event is PMBOK. It is, Project
Management Body of Knowledge is project methodology that is used by organizations to plan
and manage events is an effective way. It involves five processes, that is, Initiating, Planning,
Executing, Monitoring or controlling, and Closing. In this rapidly changing environment,
effective strategy is required for managing projects or event is effective way to ensure its success
(Silvius, 2018).
In context to music event, guidelines provided by PMBOK can be used in following manner.
Initiating involves defining what event is about, skills and activities involved in project, setting
authorizations or required permits for event. It sets the vision of event that is to be organized.
Planning involves making effective strategy for event that ensures objectives of event is fulfilled
with optimum utilization of resources that firm. Explaining each team members their roles and
responsibilities and setting deadlines for each activity are also involved in this process. It is
actual execution of event planned is involved in the process of Execution. In monitoring and
controlling, actual performance according to the goals set is ensured. Process of closing is the
biggest challenge. It involves final payments to workers, achieving records and also ensuring
positive impact (Zwikael, 2016).
CONCLUSION
From the above project report it has been concluded that project management is the
technique which is used for the purpose of managing and controlling projects. While planning to
complete the project it is very important for all the managers to make sure that they are using
various techniques that includes network diagram, work break down structure, stakeholder
analysis etc. Apart from this, various aspects such as quality specification, assurance etc. are also
required to be focused.
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REFERENCES
Books and Journals:
Albrecht, J. C. and Spang, K., 2016. Disassembling and reassembling project management
maturity. Project Management Journal. 47(5). pp. 18-35.
Batselier, J. and Vanhoucke, M., 2016. Practical application and empirical evaluation of
reference class forecasting for project management. Project Management Journal.
47(5). pp. 36-51.
Galli, B. J., 2018. Application of system engineering to project management: How to view their
relationship. International Journal of System Dynamics Applications (IJSDA). 7(4). pp.
76-97.
Obradović, V., Kostić, S. C. and Mitrović, Z., 2016. Rethinking project management–Did we
miss marketing management?.Procedia-Social and Behavioral Sciences. 226. pp. 390-
397.
Olofsdotter, G. and Randevåg, L., 2016. Doing masculinities in construction project
management. Gender in Management: An International Journal.
Olohan, M. and Davitti, E., 2017. Dynamics of trusting in translation project management: Leaps
of faith and balancing acts. Journal of Contemporary Ethnography. 46(4). pp.3 91-416.
Silvius, G., 2018. Integrating sustainability into project risk management. In Global Business
Expansion: Concepts, Methodologies, Tools, and Application (pp. 330-352). IGI Global.
Zwikael, O., 2016. International journal of project management special issue on “project benefit
management”.
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