Projects Negotiation and Conflict Report for Queensland Health Payroll Program

PROJECTS NEGOTIATION AND CONFLICT REPORT
NAME OF PROJECT
PPMP20011 Projects Negotiation
and Conflict Report
1 PROGRAM INFORMATION
Program Name: Queensland Health Payroll Program
Date: Date of the current Projects Negotiation and Conflict Report
Project Ownership: Area responsible for the project
Prepared by: Name and project position
Distribution List: List of those receiving the report
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PROJECTS NEGOTIATION AND CONFLICT REPORT
NAME OF PROJECT
2 THE PROJECTS
2.1 Project 1: Forward strategy for payroll system
The project characteristics of project 1 are definable purpose, alignment with the
strategy of the organization, temporary activities and unique.
The justifications for these characteristics are as follows.
The project has a particular purpose of developing a new fully operating
payroll system.
The new payroll system will support the organizational strategy that
includes timely and errorless wage payments to the employees.
The activities in the project will be temporary and will be wrapped up
once the project goal is reached.
The project is unique as it has a unique goal of establishing a forward
strategy for payroll system.
2.2 Project 2: Governance and decision-making
The project characteristics of project 2 are:
 A continuous process of monitoring and controlling in order to enhance
the decision making process
 A unique project
The justifications for these characteristics are:
 The project does not end at a particular point of time and is executed at
a continuous timeline
 This project was not executed before and is now being implemented to
increase the efficiency of decision making process regarding the payroll
system
2.3 Project 3: People and change
The project characteristics of project 3 are:
 The activities that are included in the project will have temporary effect
on the organization for reaching a certain goal.
 This project is unique.
The justifications for these characteristics are:
 The project is meant to be temporary in nature only.
 This project was not executed before in the organization’s history.
2.4 Project 4: Funding
The project characteristics of project 4 are:
 This project is a continuous process as funding will be provided at
various stages as per requirement.
 This project has no particular end goal but will help to achieve the end
goals of the other projects.
The justifications for these characteristics are:
 Funding is a continuous process.
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PROJECTS NEGOTIATION AND CONFLICT REPORT
NAME OF PROJECT
 Funding is an essential requirement for any project in an organization.
3 THE PARTICIPANTS
3.1 Project 1: Forward strategy for payroll system
For Project 1 the negotiating position and conflicts in relationships of the
participants of this project are described below.
3.1.1 Owner
The negotiating position of the owner will be to ensure the organization gains
maximum cost benefit while also providing certain benefits with the client /
vendor.
The potential conflicts in relationships that the owner may have include uneven
terms of contract (not favouring a certain group of stakeholders or the client /
vendor), lack of future sight while signing the contract and contract details not
agreed by the board members.
3.1.2 Designers
The negotiating position of the designers will be to gain maximum amount of
benefits against the work provided for designing the payroll system. The contract
should not only cover the basic effort value payments for the design but also
certain additional payments, bonuses and benefits to the designers.
The potential conflicts in relationships that the designers may have are lack of
sufficient payments and fees for the design process, delayed payments by the
owner, fixing the terms of contract without discussing with the designers, sudden
termination of contract or imposing penalty without any specific reason and
others.
3.1.3 Contractors
The negotiating position of the contractors will be to ensure the terms of contract
favour both of the sides involved in the project. For the owner’s side, the
contractors will have to ensure the owner gains sufficient amount of cost benefit
and the expenses do not exceed the estimated overall budget for the project. On
the other hand, the designers should also have their demands fulfilled unless
their demands are unreasonable and unfeasible for the project.
The potential conflicts in relationships that the contractors may have are lack of
agreement on the terms of contract between the owner and the designers, lack
of transparency in the contract and delay in forwarding and signing contract.
3.2 Project 2: Governance and decision-making
For Project 2 the negotiating position and conflicts in relationships of the
participants of this project are described below.
3.2.1 Owner
The negotiating position of the owner will be to ensure the governance process is
done in the right manner and the decision making process is done at the right
time with the best of the effects.
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