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Project Planning and Management: Mistakes and Solutions

Added on -2019-09-21

This article discusses the mistakes made by Young in the NT conversion project and suggests solutions for better project planning and management. It covers communication issues, lack of risk management, lack of an effective plan, carelessness, and lack of communication and leadership skills. The article also suggests ways in which Young could have better managed the project, such as exploring opportunities, scheduling weekly meetings, building personal relationships with employees, utilizing team members effectively, and implementing plans sequentially.
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QBUS2350: Project Planning and Management2016 S2Questions1.If you were Young, how would you respond to the director in the meeting?Answer. I would assure the director that I would do my level best to solve the problem and at thesame time will apologize for the deleted Word Perfect files, as they cannot be recovered. I wouldown up for the situation and apologize for not coordinating my efforts with others and especially those who were affected by the problems. I would explain the reason behind all these mistakes and not try to sugar coat my words or make an excuse for it. Next, I would have explained the reason of occurrence of these mistakes and would take full responsibilities of the mishappenings instead of blaming my team and others. Having said that, I would acknowledge the fact that the project has been suffering from various issues and would enlighten the director regarding those problems that can be solved easily. I would explain explicitly to the director regarding my response to the mistake and would suggest various steps for implementation of a solid solution towards these issues. While discussing these solutions, I would present my capabilities to finish the project in a very confident manner and would note down all the issues and problems that were identified by the director. I would inform him that all the staff members will be presented with an e-mail for reporting the issues being faced by them so as to address and rectify them as soon as possible. I would mention that cooperation from the staff will be appreciated.I would ask for any other issues that people in the organization might be facing. I would additionally, note down the name of the people who suffered from my mistakes and will make sure that their problems are fixed later. Following that, I would personally apologize to everyone who was affected by these issues and would try to regain my self-confidence among all the stakeholders present in the meeting. Finally, I would request for another meeting where I would be able to take notes on the remaining issues and would admit my mistakes, ask for their opinions and thoughts regarding the project and promise to be more transparent in the near future. 2.What mistakes did Young make that contributed to the problems of her NT conversion project?Answer.Young committed various mistakes while doing her NT conversion project. These are listed as provided below:
QBUS2350: Project Planning and Management2016 S21.Communication Issues: Young did not inform Greene about all the issues she had been facing in the project. She was seen to attend only those meeting which was supporting heragenda and therefore failed to establish a feeling of trust of familiar bond with anyone. Communication level with her assistants, superiors, and staff was inadequate leading to various issues in the project. Poor communication further added to the extent of issues present in the project. She did not attend any meeting and did not even utilize that time with their staff so know the situation of the proposed plan. For example, her problems with Eggert led to aggravating the situation as Eggert was not able to confide comfortablyin Young and she failed to identify the problem in the Netscape web pages. Therefore, it was her responsibility to be highly accessible and approachable towards her superiors andstaff. 2.No risk management: Young failed to predict the fire safety issues and failed in researching the fire and safety requirements. She even ignored the Smokey, the bear sign which presented a negative impact on the IS department.3.Lack of an effective plan: She did not propose any plan of what was needed to be done and no idea regarding the compatible issues before she agreed to the conversion project. She did not consult her team and members regarding the execution and status of the plan. Additionally, no one was reminded of the conversion dates and their time slots. Adding tothat, she did not research the hardware of all the computers present in the office for their driver issues. She did not account the number of people she required for completion of the project and did not even provide any contingency plan to her team workers.4.Carelessness: Young acted carelessly throughout the course of the plan. She expected the researchers to be highly proficient in the e-mailing and database programming and

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