Project Management Success Factors and Risk Assessment

The assignment discusses the importance of project management success factors, including effective communication, staff involvement, technology implementation, and risk assessment procedures. It highlights the need for a systematic approach to planning, scheduling, and controlling projects to ensure their successful completion.

Project Management

Table of Contents
INTRODUCTION...........................................................................................................................3
TASK 1............................................................................................................................................3
PID .........................................................................................................................................3
Budget analysis.......................................................................................................................5
Time scale...............................................................................................................................5
TASK 2............................................................................................................................................9
2. Risk assessment .................................................................................................................9
TASK 3 .........................................................................................................................................13
3. Project Plan ......................................................................................................................13
Gantt chart .....................................................................................................................................13
TASK 4..........................................................................................................................................14
4.a) Significance of quality risk management plan and its impact on project.....................14
4 b) An analysis and critique of the potential relevance of PRINCE2 as a methodology for this
project ..................................................................................................................................14
CONCLUSION..............................................................................................................................15
REFERENCES..............................................................................................................................16

INTRODUCTION
The usage of technology by educational institution has changed the pattern of teaching.
Implementation of technology has also built many opportunities for learning and gaining
education. It has been identified that both tutor and students has gained several advantages .Some
benefits are teachers have learned the way to integrated and use technology for teaching
students. Learners are also taking more interest in learning activities which is beneficial for their
personal and professional development.
TASK 1
Background of the study
Education technology is refers to as all the reliable as well as applied educational science
like use of equipment as well as processes which are originated from the scientific research .
The utilisation of technology in educational field has eliminated educational boundaries
for both students and tutors who can now work in real time by utilising advanced educational
technologies. Advancement has technology has provided student an opportunity to gain the
advantage from distance learning>use of digital and social media has also provided tutors a
chance to reach wide number of students and provide them guidance or education. By utilising
the technology that is internet students can get the all types of information which is helpful in
increasing their knowledge and skills.
It has been identified from the given case study that project manager in Roehampton
university required to bring improvement in classroom and teaching pattern. As this will help
educational institution in providing quality education to student. The new hardware , software
and other technological equipment can be implemented at workplace, as this activity will help in
bring positive change in educational system. Implementation of technology within in an
education will help management team in increasing working efficiency and reducing the cost
associated with conducting several activities (Voogt, Knezek and Resta, 2017)
PID
Project Charter
Project Title The title of the project is to “transfer the headquarters of PM Solutions

along with all activities and resources”.
Project DescriptionPM Solutions wants to shift their project from UK to
any other destination along with closing all existing headquarters,
relocating and retaining all employees, relocation of accounts and
finance, development and research laboratories and operational
activities such as customer services.
Project Manager Andrew Simon Date Approval 08/03/18
Project Sponsor Project Manager Signature
Business Case Expected Goals
The PM Solutions wants to consolidate
operations and relocate their headquarters
located in UK. This will include closing all
existing headquarters, relocating and retaining
all employees, relocation of accounts and
finance, development and research laboratories
and operational activities such as customer
services. The project manager perspective will
be clear such as outlining the activities in order
to manage the new initiatives successfully and
ensure this will be done under the budget and
on time effectively.
 The project of PM Solutions will be
transfer to any other place along with all
operational activities.
 All the activities and operations cost
should be save and also create improved
opportunities towards customer services
and scientific collaboration.
 Controlling, monitoring and evaluation
of project activities in order to avoid
future uncertainties in the project.
 Project plan should be made in order to
provide help for accomplishing the
objectives and goals of the project
effectively.
Team Members Milestones
Name Role Key
Milestones
Start Date End Date

George Project Supervisor Starting
project
01/04/18 15/04/18
Stuart broad, Leon
messi, Christiano
Ronaldo, Joe Root
Services Engineers Business
Requirement
016/04/18 18/04/18
Carlos Breath wet and
James Taylor
Information and
Technology Expert
Design 19/04/18 26/04/18
James Anderson The Architect Development 26/03/18 08/05/18
Moin Ali and Simon
Bell
Financial Advisor Testing 09/03/18 25/05/18
Deployment 26/05/18
Budget analysis
Tasks Budget (£) in millions % Change
Starting of the Project 1.4 8.16
Resource assemblage and
preparation of budget
2 20.66
Designing of system 3.4 30.16
Creating or installing a
systems
1.5 18.16
Testing of System 2.4 11.5
Closing and Transfer 1 7.34

Total Budget of Project 13 millions
Time scale
Undertaking Name Duration Start Finish Predecessors
Induction 17days 03/04/18 04/04/18
Evolution of project
charter 9 days 04/04/18 09/04/18
determination of resource
required 5 days 04/09/18 14/04/18 1
Establishing aims and
objectives 4 days Fri 4/20/18 Thu 3/25/18 1
Formulating plans 7 days Fri 4/26/18 03/05/18
scope of the project 6 days 04/05/18 12/05/18 2,1
Collection of information
or data 2 days 15/04/18 17/05/18 3
Work break down
structure 4 days Wed 4/4/18 05/05/18
Preparation of budget 1 day 18/05/18 19/05/18 3
executing 22 days 19/05/18 05/06/18
Quality assurance 6 days 05/06/18 11/06/18 4
review form for quality
check 6 days 11/09/18 17/06/18 5
transferable register 15 days 17/06/18 05/07/18 4,5,6
risk management 1 days 06/07/18 08/07/18 7
Management of cost 1 days 08/07/18 09/07/18 8
risk register 1 day 09/07/18 10/07/18 8
Monitoring and controlling 12 days Wed 10/18/18 22/07/18
Integration change control 1 days 23/07/18 24/07/18 9
Controlling and
monitoring the project 1 day 25/07/18 26/07/18 10
Research Project specifications
There has been several tools as well as techniques have been used in order to prepare
research specifications that will help project manager and management team in Roehampton

university to recognise the are where technology can be employment in order to get desired
outcome. With this aspect, scholar is required to observe or analyse data and information which
will help in evaluating the effect of technology when implement in teaching or education field.
In the current investigation, data or information has been collected from primary and secondary
sources .
The qualitative information has been gathered by interviewing the staff members in
Roehampton university.
Design of the research :Design adopted for conducting the investigation is associated with the
planning as well as integrating performance of educational institution. Descriptive, explanatory
m, exploratory etc. are some research design which can be utilised by scholar for conducting the
in investigation. In present research , scholar will use descriptive research design for
accomplishing projects aims as well as objectives.
Research philosophy: This assists investigator in make appropriate judgement and suitable
decision. Interpretive and positivism are the two types of philosophises which can be used by
the investigator for conducting the research. As the implementation of the technology in
educational and teaching field expected top produce positive result, therefore scholar will use
interpretive philosophy.
Investigation approach: Deductive as well as inductive are the two main types of research
approach. In current investigation , investigator will use inductive approach in order to achieve
the relevant results at workplace.
Sampling : In present research, scholar will use the random sampling method , as there are the
large population of the teacher in the university , so some sample participants will be
selected .The 20 participant who is teaching different subjects in a university has been selected
as a participant through random sampling method.
Research strategy:qualitative and quantitative are two research strategies. In present
investigation scholar will use qualitative research techniques that will help them help in
developing effective results (Englund, Olofsson and Price, 2017)
Project management plan
Cost ; These are the important part of research which is determined before starting of the
investigation. As the lack of finance or funds can create barriers in the completion of the project
in successful manner. Limitation of the budget can also have direct as well as significant

influence on the outcome. The budget for research activities should includes detail explantation
about the various expenses such as stationery, travelling cost, printing , internet etc.
Scope of investigation: The study of technology is a wide concept and very big scope. By
developing the understanding about the use , significance of technology , manager or leader in
university can bring as well as drastic improvement in quality of education and teaching pattern.
Time:it is the important factor in research activities which is required to be managed in proper
manner. Investigator might have to face difficulties in conducting research in depth due to the
limited time duration. In order to manage the time for investigation and conduct each activity in
fixed time period, researcher has used work Gantt chart and work break down structure by
which each act during the research can be executed in systematic way within specific time
span.
Resources:These are very much essential for conducting the investigation in systematic manner.
There are several types of resources which are required by scholar for executing the research in
smooth way such as finance, technology , human resource and other equipment as well as tools.
Ethical considerations: Scholar has not forced participant to provide information .The
information present in the report has not been copied from the other sources. Before starting the
interview participant has been informed about the purpose of the research.
Risk :-The project management plan of Roehampton university involves the risk management in
the business. For this the management team in institution required to adopt suitable plans or
appropriate strategies in order to reduce the chances risk about safety of its employees as well
as students within in an educational setting (Leu,Kinzer and Henry, 2017)
Shareholder analysis
Students-They are important as the implementation of technology is planned to provide benefits
of students or learners. These are the important stakeholders as they help educational institution
in generation of revenue and increasing profitability. The decision related to the implementation
of technology is based on the learning needs .
Workers or Employees – Those who execute various activities in an enterprise and support
educational institution in expansion of business and also assist manager or leader in bringing
positive change at workplace. These stakeholders have significant role to play in formulation as
well as implementation of plans.

Suppliers- These people provide or delivers raw material that are required for producing finished
goods. Suppliers allow organisation to deliver good quality of products top client.
Investors-These are the people who provides resources as well as funds to educational
institutions for developing tor improving the educational or teaching system (Miletzki and
Broten, 2017)
TASK 2
2. Risk assessment
The purpose of the risk management plan is to ensure the successful completion of
project and eliminates very barriers in the research. Risk assessment assists in reducing the
chances of uncertainness. Scholar has executed an analysis of risk which are related to execution
of activities during the research which have negative effect on the accomplishment of desired
results. One of the risk associated with the conducting the research is related to information
provided by the participants about the use , significance and impact of technology on educational
as well as teaching activities. As the incomplete or unreliable information can have negative
effect on the outcome as well as decision taken by manager or leader. The challenge in
estimating a policy's effect is generally establishing a valid counterfactual.
Type of risk Causes or
consequen
ces of risk
Previous
controlling
technique or
system
Effecti
veness
of
previo
us risk
control
ling
metho
d
Chance
s of
occurre
nce of
uncertai
nties
Level of
risk
Strategies or
plan of action
Learning of student.
Explanation: Risk is
associated on that
education institution
or management team
Reason
for the
occurrenc
e of risk
are:
Strategic
management
plan
developed by
manager or
Needs
major
improv
ement
Possibl
e
High It is required by
management
team in
universities to
formulate

in Roehampton
university will not
make improvement in
student outcomes in
context of literacy and
numeracy.
Employees
in the
universitie
s are not
provided
with the
opportuniti
es for
profession
al
developme
nt.
Lack of
financial
resources.
Unrealistic
targets
Untrained
employees
Conseque
nces
failure to
accomplish
objectives.
Low
employees
as well as
student
morale.
leader in
university.
Focus on
Reviewing
and
standardisi
ng
educationa
l practices
strategies for
students .
Teacher should
also needed to
establish
realistic targets
which are
required to be
accomplish by
an individual
student within a
particular time
frame.
Training to staff
members
(Kerzner and
Kerzner, 2017)
Student transitions and
path
Causes:
Lack of
Support of Needs
some
Major Highly Requirement of

ways .Explanation:
There might be
chances that
management team in
educational institution
may not improve the
transitions into,
through and out of
school.
staff
involveme
nt in the
procedure.
Lack of
effective
leadership.
Conseque
nces;
Student
fail to give
desired
results.
trustees . improv
ement
possible. final plans.
Continued
development,
implementation
and evaluation
of v several
events in a
University.
Involvement of
student :Explanation
there is threat that
student fails to
improve their
connectedness to
university or teacher.
Failure to
involves
student's in
curriculum
and other
activities
by
university.
Consequen
ces;
Adverse
effect on
the
reputation
of an
organisatio
Regular
management
and staff
meeting.
Chang
e
require
d
Big High
possibili
ty
Strategies for
improving
communication
.

n.
Small university.
Explanation ; People
perceives that small
universities does not
have potential to
deliver students
education choices that
meet their learning
needs, aspirations and
interest.
Causes :
low
potential
of an
institution
to attract ,
retain
highly
talented
and
skilled
tutors.
Outcomes
 Failure
to
achieve
improve
d
learning
outcom
es
Required of
strategies or
plans for
providing
suitable
response.
Requir
ed
improv
ement
major moderat
e
 Development
as well as
implementati
on
engagement
plan with
local
community.
Financial performance Ineffective
calculatio
n of
budget.
Inaccurat
e
determina
tion
Overviews
swell as
monitor by
manager or
supervisor
Need
big
change
Importa
nt
High  Financial
review
strategy
 Impleme
ntation
of
accounti
ng

system(
Harrison
and
Lock,
2017)
TASK 3
3. Project Plan
During the investigation , it is important for scholar to execute several activities at the
specified time duration. As the delay in single task has direct as well as significant impact on the
completion time of overall project. Time is the factor which might also have the great influence
on the quality of work or investigation. Plans and procedures provide the guidelines according to
which all the task are to be performed ion order to achieve desired outcome.
Gantt chart
This structure supports manager or leader in recognising the activities which are
crucial .Gantt chart also supports management team in monitoring as well as controlling the
activities. It also represents the start time and finish time for every single task.

TASK 4
4.a) Significance of quality risk management plan and its impact on project
Quality risk management plans assists management team in managing or improving the
quality of services or products. In context of educational institutions, quality risk management
plans assist teacher in delivering the suitable guidance or education to students. It also allows
tutor or manager in an organisation to identify the potential factors which has direct as well as
significant influence on the quality of education. Risk management plan also supports
management team in formulating the appropriate strategies for reducing the impact of external or
internal factors on the quality of teaching and learning. It also enables managers or leaders in
identifying the area of improvement and analysing the way to bring improvement. Risk
management plans also supports team in ensuring the successful completion of the project and
producing of desired outcome. Effective risk management plan is also essential to develop risk
management plan in order to accomplish desired objectives. It also assists manager in providing
the appropriate responses for several issues (Libby, Buhl and Turner,2017)

4 b) An analysis and critique of the potential relevance of PRINCE2 as a methodology for this
project
The major reason for the failure of prince 2 project is lack of knowledge about the
research activities. It has been analysed that the another reason for the failure of particular
project is limited time, insufficient resources and strict budget. It is required by the project
manager or scholar to determiner the needs of resources which are required to conduct
investigation in systematic manner. Other significant reason for the failure of project is lack of
training , experience by project manager , employees unaware about the object of specific task,
Inadequate risk management , inappropriate decision or judgement etc.It is essential for the
project manager after developing the project plan , communicate objectives to all those people
who are involved in specific task. Each and every workers should be aware about the objective
of research , their roles as well as responsibilities in accomplishment of desired outcome. Lack of
effective communication is another important factor which can lead to project failure .It is
required by project manager to ensure effective well as continues flow of accurate and reliable
information among team members (Kerzner and Kerzner, 2017)
CONCLUSION
It has been concluded from the report that success factor of the project is depended on
several variables including the involvement of staff members in an organisation. Project has also
concluded that , if technology is implemented at right place, it can bring positive as well as
drastic improvement in learning pattern and also in educational system. Study has successfully
demonstrated the importance of risk assessment procedure. It has been concluded from the
assignment that risk assessment process helps in avoiding project failure.

REFERENCES
Books and Journal:
Voogt, J., Knezek, G., and Resta, P., 2017, March. The International Handbook of Information
Technology in Primary and Secondary Education: Part 2. In Society for Information
Technology & Teacher Education International Conference (pp. 1082-1085). Association
for the Advancement of Computing in Education (AACE).
Englund, C., Olofsson, A.D. and Price, L., 2017. Teaching with technology in higher education:
understanding conceptual change and development in practice. Higher Education
Research & Development. 36(1). pp.73-87.
Leu, D.J., Kinzer, C.K., and Henry, L.A., 2017. New literacies: A dual-level theory of the
changing nature of literacy, instruction, and assessment. Journal of Education.
197(2). pp.1-18.
Miletzki, J. and Broten, N., 2017. Development as freedom. Macat Library.
Kerzner, H. and Kerzner, H.R., 2017. Project management: a systems approach to planning,
scheduling, and controlling. John Wiley & Sons.
Harrison, F. and Lock, D., 2017. Advanced project management: a structured approach.
Routledge.
Libby, P.S., Buhl, R.,and Turner, J.T., 2017. Quality Assurance Project Plan (QAPP) for
Water Column Monitoring 2017-2019: Tasks 4, 5, 6, 7, 10: MWRA Harbor and Outfall
Monitoring Project. Massachusetts Water Resources Authority, Environmental Quality
Department.
Kerzner, H. and Kerzner, H.R., 2017. Project management: a systems approach to planning,
scheduling, and controlling. John Wiley & Sons.