Project Management Strategies for Queens Building Classroom Layout

This project management assignment details the refurbishment of the Queens Building classroom layout, including a budget plan, stakeholder analysis, and risk register. The budget plan outlines the costs associated with equipping a lecture hall, seminar rooms, and labs with furniture, smart boards, whiteboards, and computers, along with labor costs for project staff. The stakeholder analysis identifies key stakeholders, their level of commitment, impact, and influence on the project, and strategies for engaging them effectively. The risk register identifies potential risks, their likelihood and impact, and mitigation strategies. This document provides a comprehensive overview of the planning and management required for a classroom refurbishment project.

Running head: PROJECT MANAGEMENT
Project Management: Queens Building Classroom layout
Name of the Student:
Name of the University:

1PROJECT MANAGEMENT
Table of Contents
1. Budget Plan..................................................................................................................................2
2. Stakeholder Analysis...................................................................................................................3
3. Risk Register................................................................................................................................8
References........................................................................................................................................9

2PROJECT MANAGEMENT
1. Budget Plan
Resources for Queens Building
Classroom layout
Cost Total cost
1 lecture Hall (200 chairs and 200
tables )
Cost of one table = £ 50.33
Cost of one chair = £28.25
£ 15716
45 chairs (seminar and Labs) One chair for seminar and labs=
£30.45
£ 1370.25
18 tables (seminar and labs) One table for seminar and labs= £
84
£ 1512
1 Smart board £ 12.50
1 whiteboard £ 350
7 classrooms (seminar) on level 3(one
PC in each room)
£ 1039.99 £ 7279.93
7 classrooms (seminar) on level 2 (one
PC in each room
£ 1590 £ 11130
Around 36 PCs+ 1 Lecturer PC £ 1000 £ 37000
Total cost: £ 74370.68

3PROJECT MANAGEMENT
Project Resources Salary Number of hours
working
Total cost
Project Manger £ 25 12 hours £ 300
Project Planner £ 15 10 hours £ 150
Supervisor £ 10 8 hours £ 80
System Engineer £ 19 8 hours £ 152
Network Engineer £ 20 8 hours £ 160
Risk Analyst £ 18 8 hours £ 144
Total resource cost £ 986
2. Stakeholder Analysis
Stakeholder
name
Stakeholder
allegiance
Impact Influence Importance Contribution Strategy for
stakeholder
engagement
Project
manager
Commitmen
t to
implement
the changes
High High The project
manager
engages in
managing as
well as
planning the
work of the
project
Manages the
refurbishment
of teaching
classes and
computer labs
Monthly
round table
discussions

4PROJECT MANAGEMENT
effectively1.
Director of
the business
& Sponsor
Commitmen
t to gather
project fund
High High Manages the
budget and
project funds
Manages the
development
of computer
lab
infrastructure
based on
estimated
budget
Weekly
meetings
Local
Residents
Commitmen
t to
implement
the changes
Medium Medium Helping
teachers to plan
the project
Working with
the students
on project
plan
By
organizing
meetings
whenever
necessary
Current
Students
Commitmen
t to involve
into user
group
Medium High Helping
teachers to plan
the schedule
and budget2
Development
of curriculum
and engages
with change
into learning
By
organizing
meetings
whenever
1 K Samset and G Volden, "Front-end definition of projects: Ten paradoxes and some reflections regarding project
management and project governance", in International Journal of Project Management, vol. 34, 2016, 297-313.
2 E Konstantinou, "Professionalism in Project Management: Redefining the Role of the Project Practitioner",
in Project Management Journal, vol. 46, 2015, 21-35.

5PROJECT MANAGEMENT
and teaching necessary
Prospective
Students
Commitmen
t to involve
into user
group
Medium Medium Engage into
implementation
of project
management
concepts and
procedures3
Assist to
facilitate the
learning
projects
By
organizing
meetings
whenever
necessary
Business
School
Lecturers
Commitmen
t to involve
into user
group
High Medium Engages into
development of
teaching classes
Manages the
refurbishment
of teaching
classes
Weekly
meetings
Network
engineer
Commitmen
t to
implement
the changes
High High The network
engineer
mainly engages
in improving
the network
infrastructure.
They
generally
improve the
network
infrastructure
for
refurnishing
computer labs
Quarterly
meetings
System Contribute Medium High The system The system By
3 A Botchkarev and P Finnigan, "Complexity in the Context of Information Systems Project Management",
in Organisational Project Management, vol. 2, 2015, 15.

6PROJECT MANAGEMENT
engineer to system
and process
design
engineer
mainly involves
in the project
for installing
software and
setting IT
support desk.
engineer
refurnishes
the labs by
installing new
software and
hardware.
organizing
meetings
whenever
necessary
Supervisor Commitmen
t to
implement
the changes
Medium Medium The supervisor
mainly engages
in supervising
the
refurbishment
of teaching
rooms and
college labs
The
supervisor
guides the
project
manager or
completing
the
refurbishment
on time
Weekly
meetings
Commitmen
t to
implement
the changes
High Medium The constructor
refurnishes
furniture as
well as other
peripherals.
The
constructor
refurnishes
the furniture’s
as well as
other
Weekly
meetings

7PROJECT MANAGEMENT
classroom
peripherals
Site planner Commitmen
t to plan the
project
layout
Medium Medium The site planner
plans the entire
refurbishment
for teaching
rooms and
computer labs4
They mainly
plan the
project of
refurbishment
for
completing
the entire
project on
time and
budget.
Monthly
round table
discussion
Financial
Manager
Commitmen
t to
implement
the budget
changes
High High The financial
manager
engages in
managing the
financial
budget of the
project.
They mainly
track the
budget of the
project for
completing
refurbishment
on time.
Quarterly
meetings
4 H Chen, W Chen and Y Lin, "Earned value project management: Improving the predictive power of planned
value", in International Journal of Project Management, vol. 34, 2016, 22-29.

8PROJECT MANAGEMENT
3. Risk Register
Table 1: Risk register

9PROJECT MANAGEMENT
References
Botchkarev, A, & P Finnigan, "Complexity in the Context of Information Systems Project
Management.". in Organisational Project Management, 2, 2015, 15.
Chen, H, W Chen, & Y Lin, "Earned value project management: Improving the predictive power
of planned value.". in International Journal of Project Management, 34, 2016, 22-29.
Konstantinou, E, "Professionalism in Project Management: Redefining the Role of the Project
Practitioner.". in Project Management Journal, 46, 2015, 21-35.
Samset, K, & G Volden, "Front-end definition of projects: Ten paradoxes and some reflections
regarding project management and project governance.". in International Journal of Project
Management, 34, 2016, 297-313.