Project Report: Upgrading Telecommunications Equipment for Military S6 Information Systems

This project report discusses the upgrade of telecommunication systems and devices for military S6 information systems, including the rationale, stakeholder analysis, project resources, requirements, risks, costs, project progress, change management plan, and facilitation in project success.

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Project Report
Upgrading Telecommunications Equipment for Military S6
Information Systems
9/3/2019

Project Report
Table of Contents
Project Proposal & Charter....................................................................................................................2
Project Background & Description....................................................................................................2
Project Rationale...............................................................................................................................2
Stakeholder Analysis.........................................................................................................................2
Project Resources..............................................................................................................................3
Project Requirements, Risks & Costs....................................................................................................3
Project WBS & Gantt chart...................................................................................................................5
Project Progress & Performance Measurement.....................................................................................6
Change Management Plan.....................................................................................................................7
Possible Changes...............................................................................................................................7
Change Handling Process..................................................................................................................8
Facilitation in Project Success...........................................................................................................8
References.............................................................................................................................................9

Project Report
Project Proposal & Charter
Project Background & Description
The project is the upgrade of the telecommunication systems and devices for military S6
information systems. The United States military has numerous divisions and the
technological devices, systems, and equipment have become an essential part of these
divisions. However, with the development of technology, it is necessary that the upgrade of
these technological systems is frequently done. This is critical from the security and
operational aspects (Khalili, 2018).
Project Rationale
Military services and operations are critical for any country and the same applies to the S6
division of the US military. The use of telecommunication systems is an essential part of
these operations for the accurate flow of information. It is necessary that the systems are
regularly updated to treat the security vulnerabilities and enhance the overall technology
involved (Park & Lee, 2017).
The project will include the exploration of some of the latest measures that can be applied.
Stakeholder Analysis
The project will include the involvement of a large number of internal as well as the external
stakeholders. The stakeholder analysis is done to determine the interest, influence, and
contribution levels of these stakeholders.
Stakeholder Interest Influence (Power) Contribution
US Military – S6
Division and military
personnel
High High High
US Government High High Moderate
Citizens of the
United States
High Moderate Low
Legal Agencies –
National Security
High High Moderate
Control Board High High Moderate
Suppliers Moderate Moderate High

Project Report
Project Team High High High
Project Resources
There will be human and non-human resources needed to carry out the project tasks and
activities.
The human resources will include the communication experts, security advisors, and the
military personnel responsible for the execution and handling of telecommunication systems
for S6 division. The communication tools and networking peripherals & equipment will be
needed along with the access to the existing system. The security tools and equipment for the
technical and physical security of the system and devices will be required at the time of
implementation and deployment (Sneps-Sneppe, 2017).
The funds for the project will come from the US government and will be critical to carry out
the project activities.
Project Requirements, Risks & Costs
The project requirements along with the costs are illustrated in the table below.
Phase Requirements Responsible Cost Duration
(Days)
Initiation (Pre-
Planning Stage)
Information
collection,
discussions,
feasibility analysis,
approvals
Project Owner, Project
Manager
$5500 9
Planning Allocation of tasks,
estimations
Project Manager $5500 11
System
Implementation
- Execution
Telecommunication
s system upgrade
Operational Teams,
Communication,
Electrical, Technical
$100500 69
Testing Quality assurance,
control, and
confirmation,
change management
Quality Management
Team
$39000 22

Project Report
Completion &
Closure
Performance
measurement,
evaluation, and
closure
Project Manager $10500 22
The details of the numerous risks that may occur are:
Likelihood Impact Response
Information
Security Attacks
High Extreme Application of a combination of
technical, physical, and administrative
security controls
Operational
Mistakes
Moderate High Allocation of the duties to skilled
resources with regular training of the
project team members
System
Unavailability
Moderate Moderate Network and technical feasibility studies
in the initiation phase, regular
maintenance and checks
Gaps in Quality Low Very High Quality reviews and audits on a regular
basis
Gaps in
Understanding
High High Allocation of the duties to skilled
resources with regular training of the
project team members
Schedule Overrun Moderate High Design of project schedule with risks and
changes in consideration, project reviews
Technical Failure Moderate High Presence of alternatives, regular
maintenance
Lack of Training &
Learning
Moderate High Minimum training hours shall be made
mandatory for all the resources involved
Cost Overrun Low Low Design of project costs with risks and
changes in consideration, project reviews

Project Report
Project WBS & Gantt chart
The Work Breakdown Structure of the project is shown in the image below.
The project phases across the varied levels are represented in the diagram below. The three-
level WBS has been included (Kerzner, 2017). The project activities can be further divided in
their sub-activities. For example, the first activity in the testing phase as testing the upgraded
telecommunications equipment can be divided in the sub-activities as:
 Device testing
 Integration testing
 Security testing
 Performance testing
 System testing
Similarly the Setting up of the team activity under the Implementation Phase can be divided
in to sub-activities as:
 Mapping of skills
 Allocation of work
 Confirmation processes
The Gantt chart for the project has been shown in the image below.

Project Report
The development of the above Gantt chart is done using MS Project as the tool. The chart
allows the representation of the project schedule in the form of the timeline. The project will
take a total of 133 days to complete (Heagney, 2016). There will be five phases in the project
and these phases will be divided in to activities and sub-activities. The start date of the
project will be 23rd August, 2019 and the project will end on 25th February, 2020.
Project Progress & Performance Measurement
The performance of the project will be determined on the basis of the calculation of the
individual resources performance, performance of the team, and the overall project
performance. It will be necessary that the use of some forms of the indicators is done to
measure and evaluate the performance across all these three levels.

Project Report
For the individual resource performance, the primary criteria will be the fulfilment of the
goals as per the targets set in the beginning of the project. The reviews and feedback from the
peers and managers will be collected along with the determination of resource availability,
reporting, compliance levels, and individual contribution.
For the team performance, the collaboration and communication levels need to be
determined. The rate of conflict among the team will be determined to understand the team
dynamics and performance. The meetings attended as a team and the reports shared with the
stakeholders will also be analysed (Mir & Pinnington, 2014).
The overall project performance will be analysed using the determination of the variation
levels in terms of the schedule and budget, the defect rate in the upgraded telecommunication
systems will be determined along with the collection of the customer feedback.
The project progress will be determined on the basis of the following report:
 The members of the project team will send a daily progress report on the work done in
the day to the Project Manager.
 The Project Manager will send a weekly progress report to the senior managers and
stakeholders.
 The following project reports will be shared as per the project need and requirements:
o Risk Report
o Change Report
o Implementation Report
o Defect Report
Change Management Plan
Possible Changes
There are certain changes that the project team shall be aware of and must be ready to handle
during the project timeline. The implementation of the telecommunication systems and its
upgrade depends upon the network status and the technology involved. There can be changes
that may occur in the network topologies and security requirements. Similarly, the cost of the
tools and equipment may vary as per the supplier terms and the market conditions.

Project Report
There may also be changes in the expectations and initial set of requirements put forward by
the military personnel. These will have an impact on the project areas and the project
execution as well.
Change Handling Process
There shall be a defined procedure followed for handling the changes. The first step shall be
the change request placement before the management. The change request shall be in the
form of a standard template that shall include the details of the change, change justification,
impact analysis covering the impacts on the costs, scope, schedule, and resources. The
change request shall be sent to the management for approval.
Once the change request is approved by the management, the project team shall carry out the
execution of the processes for implementing the change.
The change control board shall look over the process and monitor the implementation
activities. The gaps shall be communicated to the team for resolution. The change closure
shall take place once the implementation is complete.
Facilitation in Project Success
The effective handling of the change processes can have an impact on the project success.
The changes will lead to the overall improvement in the project outcomes if properly
managed. However, the mismanagement of the changes may lead to the negative implications
on the project areas and may also adversely impact the success of the project. Therefore, it
will be essential that the management of the project changes is done in a step by step manner
and there are no loopholes involved in the process.

Project Report
References
Heagney, J. (2016). Fundamentals of project management. Amacom.
Kerzner, H. (2017). Project management: a systems approach to planning, scheduling, and
controlling. John Wiley & Sons.
Khalili, L. (2018). The infrastructural power of the military: The geoeconomic role of the US
Army Corps of Engineers in the Arabian Peninsula. European Journal of
International Relations, 24(4), 911-933.
Mir, F. A., & Pinnington, A. H. (2014). Exploring the value of project management: linking
project management performance and project success. International journal of project
management, 32(2), 202-217.
Park, Y. C., & Lee, S. E. (2017). Common-User Switched Telecommunications for C3
Systems. International Journal of Pure and Applied Mathematics, 116(23), 819-833.
Sneps-Sneppe, M. (2017, November). On telecommunications evolution: Pentagon case and
some challenges. In 2017 9th International Congress on Ultra-Modern
Telecommunications and Control Systems and Workshops (ICUMT) (pp. 370-375).
IEEE.