Project Management Principles

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Project Management Principles
Reflective Writing
4/11/2019

Project Management Principles
Introduction
Project management is the practice that involves numerous managerial tasks to make sure
that the project is organized in such a manner that it achieves it intended goals and objectives.
There are numerous knowledge areas and process groups involved under the project
management methodologies. The five process groups defined under the methodologies
include project initiation, planning, execution, control, and closure.
There have been multiple projects that I have been a part of in different roles with different
set of responsibilities. The report is a reflective writing on one such project. The reflection is
done on the project management aspects and activities associated with the project.
Reflection on the Event
Reporting
The reflective writing is done on the project in which I was involved as a Project Leader. The
project included the development of a mobile application for a healthcare firm. In the project,
the mobile application was to be developed on the Android and iOS platforms. The project
was being carried out as the healthcare firm did not have a mobile app included in its
architecture. The existing website also did not allow the customers and the medical
professionals to interact with each other. The mobile app was to be developed as an
interacting tool for the medical professionals, nursing staff, and the patients. There were three
primary users that I and my team identified for the project. These included administrator,
patients, and medical professionals. The primary modules that we decided to design, develop,
and integrate in the application were login, medical reports, patient history, latest health
signs, contact us, and logout (Rose, 2013).
In the project, there were a total of seven members in the team. Project Manager was the
primary resource and I was the secondary managerial resource. I was involved as a Project
Leader. The other five resources were Business Analyst, Application Developer, UI Expert,
Test Analyst, and Healthcare Analyst. There were several stakeholders that were also
involved in the project at the internal and external level. The internal stakeholders included
our team and the project steering committee. The external stakeholders involved the project
sponsor, healthcare agencies, and the end-users.
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Project Management Principles
We decided to develop the app as per the agile methodology so that we could have the
flexibility and scalability of the application at all times. The project management
methodology that I and the PM decided to use and implement was PMBoK. As per this
methodology, we had the guidelines for managing different areas in the project. The
management guidelines were presented in the form of various processes groups. There were
five process groups included in the PMBoK guidelines as initiation, planning, execution,
control, and closure. We decided to use these guidelines so that the project was on track and
was conducted as per the expectations (Rooij, 2009).
We managed to carry out the initiation and planning activities as per the estimations.
However, there were issues of schedule overrun and requirements inflation observed in the
execution phase of the project. The project development activities were running 18 days
behind the schedule and the project sponsor had requested some massive changes that were
not included in the business case.
Responding
As a Project Leader, it was my responsibility to make sure that the risks and issues that
emerged in the project were resolved in a timely manner so that the business continuity was
maintained at all times.
I tried to investigate the reason behind the lag in the schedule and carried out the Earned
Value Analysis. There was significant variance detected and further investigation provided
me with the information on the reasons. These lags came up during the third sprint under
system development and the customer feedback at the end of the third sprint had to be
accommodated in the fourth sprint. The major modules were also to be developed in this
sprint along with the execution of the changes requested by the sponsor. The Project Manager
also accepted certain changes in the requirements without discussing them with me, BA,
developer, and other resources in the team (Brioso, 2015).
The Project Sponsor was not aware of these issues and developments in the project. The
Sponsor had mentioned in the earlier phases of the project that there will be no delays
tolerated during the project timeline. However, the changes put forward by the sponsor were
not in-line with the demands. I immediately prepared a formal report on the risks and the
associated impacts and submitted it to the PM. I also arranged a meeting with the Business
Analyst and the Project Manager to discuss the issues further. I came up with the
consequences of the risks that were detected and the need to control the changes requested by
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