Project Management Plan and Schedule Development

The assignment involves developing an effective project management plan and schedule for a racing car project. The plan includes five phases: planning, integration, manufacturing and assembly, testing, and change management. Each phase has specific tasks and timelines, with milestones to track progress. A risk management plan is also developed to identify and mitigate potential risks. Additionally, a communication plan is created to ensure effective communication among team members and stakeholders.

Running head: RACING TEAM MANAGEMENT
Racing Team Management
Name of the student
Name of the university
Author note

1RACING TEAM MANAGEMENT
Executive Summary
This report had developed a project plan for developing a racing car for Renault. Renault had
emerged again in 2016 to participate in Formula 1 and Formula E so they would be launching a
new car that would provide them the opportunity to win races. The report included the project
deliverables, scope and milestone along with the risk management and communication plan. A
detailed report had been prepared which had effectively described the processes required to
develop successfully the new racing car.

2RACING TEAM MANAGEMENT
Table of Contents
Project purpose................................................................................................................................3
Project description...........................................................................................................................3
Project scope statement....................................................................................................................3
Project objective..........................................................................................................................4
Requirements...............................................................................................................................4
Constraints...................................................................................................................................5
Assumptions................................................................................................................................5
Project deliverables......................................................................................................................6
Summary milestone and Schedule...............................................................................................7
Summary Budget...........................................................................................................................12
Resource Overview........................................................................................................................17
Risk Management..........................................................................................................................18
Communication Plan.....................................................................................................................23
Health Safety Environment............................................................................................................25
Change management plan..............................................................................................................26
Conclusion.....................................................................................................................................30
References......................................................................................................................................31

3RACING TEAM MANAGEMENT
Project purpose
The purpose of the project is designing and manufacturing of a racecar for the
organization named Renault. The project will describe the execution plan for constructing the
racing car in the present racing sports market. The project will include the project scope,
objective, constraints and assumptions. The report will identify the project milestones and
deliverables based on which the project schedule will be developed. The report will also consist
of the risk management plan, communication plan, project budget, resource allocated and change
management plan.
Project description
Renault is one of the largest multinational automobile companies and has been associated
with motorsports over a decade. Renault has gained popularity in the market due to their
presence in the motor sports industry namely Formula E and Formula 1 (Renault 2018).
However, the organization wants to launch a new sports car in the market, which can rally in
both Formula E and Formula 1. The project will schedule the planning and execution process of
developing the new car manufacturing process. The organization exited from F1 in the year of
2010 but they have come back in the year of 2016. Therefore, they have been eager to launch a
new model for assuring their victory in the Formula 1 and Formula E circuit.
Project scope statement
As stated by Pheng (2018), the necessary information required for conducting the overall
project is known as the project scope statement. The project statement is developed based on the

4RACING TEAM MANAGEMENT
specifications, requirements and expectation of the stakeholders of the organization. This project
will depict the various process used for developing the racing car. The scope of the project can
be divided further into followings parts:
Project objective
According to Kerzner and Kerzner (2017), project objective defines the list of intended
outcomes and the objectives are develop based on the goals set by the stakeholders in the
organization. The objectives of the project are as follows:
 To conduct market research to identify the technologies used by the market competitors
 To investigate and develop the requirement for the new car model by analyzing the
hardware and software requirements
 To design the new car model
 To integrate the specifications of the new car model
 To assemble the parts effectively to complete the manufacturing process
 To test the car and identify the drawbacks
 To implement change management plan to complete the final product
Requirements
As opined by Gharote et al. (2015), the processes essential for successful execution of a
project are defined with the requirements. The requirements are develop in such a way that it will
clearly depict the requirement for executing the project. The requirements of the current project
are as follows:
 Identifying the requirements for designing the car
 Integration of the product parts and sub parts

5RACING TEAM MANAGEMENT
 Identifying the geometric dimension and assembling the product according to the
required specification
 Testing the manufactured car and identifying the drawbacks
 To execute change management initiatives for making the necessary changes
Constraints
As stated by Heldman (2018), the restrictions and limitations the project manager has to
deal with for successful completion of the project are known as constraints. The new car
manufactured may not provide the organization with competitive advantage as other companies
are also using innovation into their business model for improving the functions of the car. The
project manager will have to identify the over allocation of the budget so that extra cost can be
reduced. The time span of the project is high all the deadlines have to be followed for timely
delivery of the project. The manufacturing and assembly is a critical phase and no time schedule
and resource allocation changes can be made to that phase.
Assumptions
The following assumptions have been made for executing the development of the car
manufacturing process:
 All the departments have been communicated about the objectivity and purpose of the
project
 The project is undergoing under the full support of the internal stakeholders, external
stakeholders and the sponsors
 The project has to be executed within the given budget and addition allocation of
resources will require permission from the stakeholders.

6RACING TEAM MANAGEMENT
Project deliverables
According to Chow, Woodford and Lambe (2014), a project is developed based on the
needs and wants of the stakeholders so it will serve a specific purpose. The intangible and the
tangible outcome of the project are the factors determining the effective success of the project.
The inputs of the various projects can be labeled as deliverables. The components of project
deliverables are software, hardware, money, information plan and various process documents.
The projects deliverables for developing a new sports car are described below:
Task Name Duration Start Finish
Racing Car Designing and
Manufacturing process
559 days Thu 3/8/18 Tue 4/28/20
1.1 Design phase 125 days Thu 3/8/18 Wed 8/29/18
1.2 Integration Phase 110 days Thu 8/16/18 Wed 1/16/19
1.3 Manufacturing and Assembly
Phase
170 days Thu 1/17/19 Wed 9/11/19
1.4 Testing Phase 120 days Thu 9/12/19 Wed 2/26/20
1.5 Change management 44 days Thu 2/27/20 Tue 4/28/20

7RACING TEAM MANAGEMENT
Summary milestone and Schedule
Milestone
The task that has zero duration but highlights the completion of a significant phase in the
project is defined as project milestone (Snyder and Dionisio 2017). The milestones are developed
in sequences, which state the completion of the different phases. The stakeholders and project
managers will be able to understand the phase that has been completed. Therefore, the milestone
helps in understanding the progress of the project. The milestones in a project defines completion
of all the phases in the project but does not have any impact on the overall time span of the
project. The milestones of the current project are as follows:
Task Name Duration Start Finish
Milestone 1: Completion of Design
Phase
0 days Wed 8/15/18 Wed 8/15/18
Milestone 2: Completion of
Integration Phase
0 days Wed 1/16/19 Wed 1/16/19
Milestone 3: Completion of
manufacturing and Assembly
phase
0 days Wed 9/11/19 Wed 9/11/19
Milestone 4: Completion of
Testing Phase
0 days Wed 2/26/20 Wed 2/26/20
Milestone 5: Completion of 0 days Tue 4/28/20 Tue 4/28/20

8RACING TEAM MANAGEMENT
Change management process
Summary schedule
Task Name Duration Start Finish
Racing Car Designing and
Manufacturing process
559 days Thu 3/8/18 Tue 4/28/20
1.1 Design phase 125 days Thu 3/8/18 Wed 8/29/18
1.1.1. Analyzing the competitors 30 days Thu 3/8/18 Wed 4/18/18
1.1.2 Concept and Prior art Research 45 days Thu 3/8/18 Wed 5/9/18
1.1.3 Initial designing of the concept 30 days Thu 5/10/18 Wed 6/20/18
1.1.4 Detailed Analysis of hardware and
physics
50 days Thu 6/21/18 Wed 8/29/18
1.1.5 Solid Modeling 40 days Thu 5/10/18 Wed 7/4/18
1.1.6 Analysis of the design 30 days Thu 7/5/18 Wed 8/15/18
Milestone 1: Completion of Design Phase 0 days Wed 8/15/18 Wed 8/15/18
1.2 Integration Phase 110 days Thu 8/16/18 Wed 1/16/19
1.2.1 Model Assemblies for the sub system 30 days Thu 8/16/18 Wed 9/26/18

9RACING TEAM MANAGEMENT
1.2.2 Model Assemblies for Chassis
Subsystem
35 days Thu 8/16/18 Wed 10/3/18
1.2.3 Model Assemblies for Hardware,
Mounting and fastening
50 days Thu 8/16/18 Wed 10/24/18
1.2.4 Full assembly of the system 60 days Thu 10/25/18 Wed 1/16/19
Milestone 2: Completion of Integration
Phase
0 days Wed 1/16/19 Wed 1/16/19
1.3 Manufacturing and Assembly Phase 170 days Thu 1/17/19 Wed 9/11/19
1.3.1 Practice test for machining and
fabrication
25 days Thu 1/17/19 Wed 2/20/19
1.3.2 Procurement of Hardware and
materials
30 days Thu 1/17/19 Wed 2/27/19
1.3.3 Geometric dimensioning and
Tolerancing and Drawing
35 days Thu 2/28/19 Wed 4/17/19
1.3.4 General manufacturing 60 days Thu 4/18/19 Wed 7/10/19
1.3.5 Assembly 45 days Thu 7/11/19 Wed 9/11/19
Milestone 3: Completion of manufacturing
and Assembly phase
0 days Wed 9/11/19 Wed 9/11/19
1.4 Testing Phase 120 days Thu 9/12/19 Wed 2/26/20

10RACING TEAM MANAGEMENT
1.4.1 Status of components and subsystems 35 days Thu 9/12/19 Wed 10/30/19
1.4.2 Simulation of technical Inspection 45 days Thu 9/12/19 Wed 11/13/19
1.4.3 Simulation of first race 75 days Thu 11/14/19 Wed 2/26/20
Milestone 4: Completion of Testing Phase 0 days Wed 2/26/20 Wed 2/26/20
1.5 Change management 44 days Thu 2/27/20 Tue 4/28/20
1.5.1 Performance evaluation 10 days Thu 2/27/20 Wed 3/11/20
1.5.2 Re-engineering process 30 days Thu 3/12/20 Wed 4/22/20
1.5.3 Deployment of the Final racing car 4 days Thu 4/23/20 Tue 4/28/20
Milestone 5: Completion of Change
management process
0 days Tue 4/28/20 Tue 4/28/20

11RACING TEAM MANAGEMENT
Gantt chart

12RACING TEAM MANAGEMENT
Summary Budget
The summary budget will define the overall budget of the project along with the breakup
of resource invested in each of the activities in the project. This is the final budget of the project
that will be sent for approval.
Task Name Resource Names Cost
Racing Car Designing and
Manufacturing process
$398,920.00
1.1 Design phase $133,400.00
1.1.1. Analyzing the
competitors
Project manager, Electronics and Electrical
engineer, Instrumentation Engineer,
Mechanical Engineer
$27,600.00
1.1.2 Concept and Prior art
Research
Electronics and Electrical engineer,
Instrumentation Engineer, Mechanical
Engineer
$23,400.00
1.1.3 Initial designing of the
concept
Electronics and Electrical engineer,
Instrumentation Engineer, Mechanical
Engineer
$15,600.00
1.1.4 Detailed Analysis of
hardware and physics
Electronics and Electrical engineer,
Instrumentation Engineer, Mechanical
Engineer
$26,000.00
1.1.5 Solid Modeling Electronics and Electrical engineer,
Instrumentation Engineer, Mechanical
Engineer, Technical Staff
$24,000.00

13RACING TEAM MANAGEMENT
1.1.6 Analysis of the design Mechanical Engineer, Project manager $16,800.00
Milestone 1: Completion of
Design Phase
$0.00
1.2 Integration Phase $64,400.00
1.2.1 Model Assemblies for
the sub system
Car parts, Technical Staff $2,900.00
1.2.2 Model Assemblies for
Chassis Subsystem
Technical Staff, Car parts $3,300.00
1.2.3 Model Assemblies for
Hardware, Mounting and
fastening
Electronics and Electrical engineer,
Instrumentation Engineer, Mechanical
Engineer, Car parts
$26,500.00
1.2.4 Full assembly of the
system
Electronics and Electrical engineer,
Instrumentation Engineer, Mechanical
Engineer, Car parts
$31,700.00
Milestone 2: Completion of
Integration Phase
$0.00
1.3 Manufacturing and
Assembly Phase
$87,000.00
1.3.1 Practice test for
machining and fabrication
Instrumentation Engineer, Mechanical
Engineer, Car parts
$9,500.00
1.3.2 Procurement of
Hardware and materials
Mechanical Engineer, Technical Staff, Car
parts
$7,700.00

14RACING TEAM MANAGEMENT
1.3.3 Geometric
dimensioning and
Tolerancing and Drawing
Instrumentation Engineer, Mechanical
Engineer, Technical Staff
$15,400.00
1.3.4 General
manufacturing
Instrumentation Engineer, Mechanical
Engineer, Technical Staff, Car parts
$26,900.00
1.3.5 Assembly Electronics and Electrical engineer,
Instrumentation Engineer, Mechanical
Engineer, Technical Staff, Car parts
$27,500.00
Milestone 3: Completion of
manufacturing and
Assembly phase
$0.00
1.4 Testing Phase $90,600.00
1.4.1 Status of components
and subsystems
Project manager, Technical Staff $16,800.00
1.4.2 Simulation of
technical Inspection
Technical Staff, Mechanical Engineer $10,800.00
1.4.3 Simulation of first
race
Instrumentation Engineer, Mechanical
Engineer, Project manager, Technical Staff
$63,000.00
Milestone 4: Completion of
Testing Phase
$0.00
1.5 Change management $23,520.00
1.5.1 Performance
evaluation
Instrumentation Engineer, Project manager $6,000.00
1.5.2 Re-engineering
process
Electronics and Electrical engineer,
Instrumentation Engineer, Mechanical
$15,600.00

15RACING TEAM MANAGEMENT
Engineer
1.5.3 Deployment of the
Final racing car
Project manager, Technical Staff $1,920.00
Milestone 5: Completion of
Change management
process
$0.00

RACING TEAM MANAGEMENT 16
Racing Car Designing
and Manufacturing
process
1.1 Design phase
1.1.1. Analyzing the
competitors
1.1.2 Concept and
Prior art Research
1.1.3 Initial
designing of the
concept
1.1.4 Detailed
Analysis of hardware
and physics
1.1.5 Solid Modeling
1.1.6 Analysis of the
design
Milestone 1:
Completion of
Design Phase
1.2 Integration Phase
1.2.1 Model
Assemblies for the
sub system
1.2.2 Model
Assemblies for
Chassis Subsystem
1.2.3 Model
Assemblies for
Hardware, Mounting
and fastening
1.2.4 Full assembly
of the system
Milestone 2:
Completion of
Integration Phase
1.3 Manufacturing and
Assembly Phase
1.3.1 Practice test
for machining and
fabrication
1.3.2 Procurement of
Hardware and
materials
1.3.3 Geometric
dimesioning and
Tolerancing and
Drawing
1.3.4 General
manufacturing
1.3.5 Assembly
Milestone 3:
Completion of
manufacturing and
Assembly phase
1.4 Testing Phase
1.4.1 Status of
compoenets and
subsystems
1.4.2 Simulation of
technical Inspection
1.4.3 Simulation of
first race
Milestone 4:
Completion of
Testing Phase
1.5 Change management
1.5.1 Performance
evaluation
1.5.2 Re-engineering
process
1.5.3 Deploymet of
the Final racing car
Milestone 5:
Completion of
Change
management
process
Work Breakdown Structure
(Source: As created by Author)

RACING TEAM MANAGEMENT 17
Resource Overview
Resource overview tables consist of the different resources that will be used in execution
of the project. The table shows the different resources that will be used, the duration of their
work and the cost associated with them over the whole period.
Name Start Finish Remaining
Work
Cost Variance
Project manager Thu 3/8/18 Tue 4/28/20 1,472 hrs $73,600.00
Mechanical Engineer Thu 3/8/18 Wed 4/22/20 5,440 hrs $108,800.00
Electronics and Electrical
engineer
Thu 3/8/18 Wed 4/22/20 3,040 hrs $60,800.00
Instrumentation Engineer Thu 3/8/18 Wed 4/22/20 4,680 hrs $117,000.00
Technical Staff Thu 5/10/18 Tue 4/28/20 3,472 hrs $34,720.00

RACING TEAM MANAGEMENT 18
Project manager Mechanical
Engineer Electornics and
Electrical
engineer
Instrumentation
Engineer Technical Staff
0 hrs
1,000 hrs
2,000 hrs
3,000 hrs
4,000 hrs
5,000 hrs
6,000 hrs
Actual Work Remaining Work Baseline Work
Figure 1: resource overview
(Source: As created by author)
Risk Management
As stated by Cagliano, Grimaldi and Rafele (2015), risk management is an essential
component of project management process. Every project consists of some risks and
uncertainties, which may the success of the project. Therefore, risk management process has
been developed where the different risk factors are identified, then prioritized and mitigated. The
risk factors are prioritized based on their probability of occurrence and the level of impact it will
have for the success of the project. Risk factors can be divided into external, internal and
technical risk. It is difficult to control the macro environment so external risk factors can only be
mitigated and cannot be avoided. However, internal risk factors can be avoided if precautionary
measures are taken and there is a buffer attached to it. Technical risk is no different and the same
rule applies to it.

RACING TEAM MANAGEMENT 19
External
Risk Description Time delay in
receiving components
for manufacturing of
racing car
Shortage of funds Unexpected issue
Priority Medium Medium Medium
Summary In order to complete
the project,
components are the
necessity. If there is
delay in delivery of
the component of the
project it will affect
the time schedule.
It is essential to
maintain the liquidity
of the project so that
there in procurements
and delivery of car
parts.
It is essential for the
project manger to be
prepared for the
unexpected issues so
that execution of the
project is not affected
by the period.
Affected Area It will affect the
integration and the
manufacturing phase
of the project where
the availability of raw
material is essential
for success. This will
affect the overall
It can affect the over
all process or any
phase of the project.
The project may not
be able to progress
without the
availability of funds
As it says unexpected
risk, it has the
possibility that any
particular task or
phase of the project
may be affected.

RACING TEAM MANAGEMENT 20
process as there has
been delay in critical
task will delay the
time span of the
overall project
Mitigation Plan This can be executed
if the organization
develops all the parts
and raw materials
necessary for
execution of the
project.
The project manager
will have to consult
the financial head of
the organization so
all the requirement
are improved at first
hand.
The racing car team
will have to consider
the possible external
risk factors and take
precautionary
measures.
Internal
Risk Time delay in approval of
components for integration
and manufacturing phase
Scope Creep
Priority Medium High
Summary The internal issues such as
meetings and other projects
This will consist of
uncontrolled changes that

RACING TEAM MANAGEMENT 21
may hamper the acceptance
of the components required
for the integration and
manufacturing phase. This
will increase the time span
and overall cost associated
with it.
may be required after testing
of the project. Even though
there is buffer time for the
project it may take more time
to resolve such uncontrollable
changes.
Affected Area It will affect the cost and
duration of the project
This will have high impact on
the requirements of the
project and at the same time
will have an impact on the
project duration.
Mitigation Plan An effective communication
plan has to be developed so
there is no lack of
communication among the
members of the team and
project.
The changes will have to be
prevented in the integration
and manufacturing phase as it
changes the requirement,
objectives and constraints.

RACING TEAM MANAGEMENT 22
Technical
Risk Issue in the working
machineries
Unexpected issue
Priority Medium Medium
Summary There may be issues with the
machineries used for
manufacturing the car.
There are unexpected
technical issues that occur
and the project team will have
to be prepared for it.
Affected Area It will affect the time span of
the project
It have affect the time span of
the project
Mitigation Plan The machineries will have to
checked and maintained
regularly so that they can
work at their full potential.
The project team will have to
prepare other options for
every task they perform so
that time delay can be
avoided.

RACING TEAM MANAGEMENT 23
Communication Plan
The success of the project will depend upon the communication among the team
members. The communication plan is developed to reduce the delays in the different phases of
the project. The communication plan has to be developed in such a way that there is proper
communication between the external and the internal stakeholders of the organization. This will
also help in increasing the accountability and transparency in the project (Szeberenyi 2015). In
this scenario, the communication plan has been developed according to the requirement of the
project and the activities. The various risk factors can be avoided by having a better
communication plan and it also enables better team work among the employees. Email is one of
the most effective form of tool used for communication. Meetings have to be conducted after
completion of each of the phases which will consist of the status report. These will enable to
identify the variation in the process and the various reasons for it. The meeting will be conducted
in the presence of the all the participants which includes the Project manager, Electronics and
Electrical engineer, Instrumentation Engineer and Mechanical Engineer.
Meeting Participant Purpose Date
Discussion of project
initiation
Project manager,
Electronics and
Electrical engineer,
Instrumentation
Engineer, Mechanical
Engineer
This meeting will discuss all
the purpose, schedule and
deliverables of the project.
Therefore, the requirements,
the assumptions and
constraints will be discussed.
March 2018
Meeting after 1 month Project manager, This is a follow-up meeting

RACING TEAM MANAGEMENT 24
of the project
commencement
Electronics and
Electrical engineer,
Instrumentation
Engineer, Mechanical
Engineer
where the project manager will
discuss the progress of the
project and the problems faced.
April 2018
Milestone 1:
Completion of Design
Phase
Project manager,
Electronics and
Electrical engineer,
Instrumentation
Engineer, Mechanical
Engineer
This meeting will discuss the
success of the design phase and
the different issues faced by
the teams. Moreover, it will
discuss the execution plan for
the next phase.
August 2018
Milestone 2:
Completion of
Integration Phase
Project manager,
Electronics and
Electrical engineer,
Instrumentation
Engineer, Mechanical
Engineer
This meeting will discuss the
success of the Integration
phase and the different issues
faced by the team. Moreover, it
will discuss the execution plan
for the next phase.
January 2019
Milestone 3:
Completion of
manufacturing and
Assembly phase
Project manager,
Electronics and
Electrical engineer,
Instrumentation
Engineer, Mechanical
Engineer
This meeting will discuss the
success of the manufacturing
and assembly phase, and the
different issues faced by the
teams. Moreover, it will
discuss the execution plan for
September 2019

RACING TEAM MANAGEMENT 25
the next phase.
Milestone 4:
Completion of Testing
Phase
Project manager,
Electronics and
Electrical engineer,
Instrumentation
Engineer, Mechanical
Engineer
This meeting will discuss the
success of the testing phase
and the different issues faced
by the teams. Moreover, it will
discuss the execution plan for
the next phase.
February 2020
Milestone 5:
Completion of Change
management process
Project manager,
Electronics and
Electrical engineer,
Instrumentation
Engineer, Mechanical
Engineer
This meeting will discuss the
success of the change
management plan and the
necessary actions that needs to
be taken if the car does not
perform according to the
requirements of the
stakeholders.
April 2020
Health Safety Environment
It is essential to maintain safety practices while working on the project. Incident
management is a common phenomenon in the modern organization where safety of the
employees is priority for the organization. The employees are often given power to report any
processes where safety measures are lacking (Sanz-Calcedo et al. 2015). Therefore, by using
robust management system the organization may reduce the chances of the number of accidents

RACING TEAM MANAGEMENT 26
in the workplace. While conducting the project, the project manager will have to take care of the
safety of the workers and monitor if all the safety measures are being executed according to the
guidelines. This includes increasing the awareness of the employees by conducting health and
safety workshops. Moreover, the employees should be provide with safety gears so they can be
protected from any sort of accidents.
Change management plan
The change management plan will identify the shortcoming of the project management
plan and will apply relevant changes needed to make it more effective. Initially the project plan
consisted of resources and task that have been over allocated. The Gantt chart shows that there is
over allocation in the non-critical tasks. This is not feasible for the project as it unnecessarily
increases cost. Moreover, reducing the number of resources in the task will not affect the time
span of the project so over allocation is not at all needed. Therefore, the change management has
been able to reduce the overall cost of the project. However, the table below shows the slack in
the task, which has been reduced considerably but still there is slack in some of the tasks which
can be better utilized for analyzing the different phases and make the project more effective.

RACING TEAM MANAGEMENT 27
Gantt chart