Receive and Store Stock - SITXINV001 Worksheets

SITXINV001 - Receive and store stock
Worksheets
INSTRUCTIONS
1 The questions are divided into sections according to the elements within the unit of
competence. There are three sections in this unit.
2 You are to provide answers to each of the questions in a separate document using
MS Word or similar word processing tools. Your document should be professionally
formatted with question retyped and answered.
3 You must answer all questions satisfactorily to achieve competency in the unit. The
extent of responses required will vary by question.
4 Your answers should be in your own words, not copied or plagiarised from any
person or source except where appropriate such as a definition, in which cases you
should reference the source.
5 Ask your assessor if you do not understand a question. Whist your assessor cannot
tell you the answer, he/she may be able to re-word the question for you.
6 Re-assessment: If you do not achieve the required standard, you will be given the
opportunity to be re-assessed by our Assessor. Arrangements will be made on an
individual basis. If you are deemed to be NS (Not Satisfactory), your assessor will
either ask specific questions orally, and record them with you using the
supplementary evidence sheet or you will be asked to resubmit your responses in full.
1 Feedback: Your assessor will provide feedback to students after the completion of
the assessment. The assessor will explain the appeals process when required
SECTION 1: TAKE DELIVERY OF STOCK
Q1: List five items of incoming stock you might be required to check.
Answer:

A) Check the quantity ordered and made record of such cartons, crates, etc. in consignment
note.
B) Need to pay attention on good's quantity with its quality, if it doesn't match than inform
vendor.
C) Check whether all goods received are in proper condition or damaged form and
accordingly record in consignment note.
D) Look into the payment scenario, that is price charged is accurate according to its quantity
and not overcharged.
E) If goods are wasted during transit (period) than inform vendor about such issue with a
request of exchange.
Q2: Describe the difference between an order form and an internal requisition form.
Answer:
Order form has multiple copies that is carbonised for the record purpose of authorised
person, which is drafted every time when request with supplier made. Further, they send
original copy to supplier, keep duplicate by themselves and displace another one as a record
for finance department need. Whereas on other hand, internal requisition is maintained
separately by purchase department and stores mainly in large organisation. Whenever there is
requirement of any stock by any job role, respective manager need to fill requisition form for
placing an order.
Q3: Explain the similarities and differences between a delivery note and an invoice.
Answer:
Similarities:
Both delivery notes and invoices are delivered by the supplier at time of dispatching
stock. Businessperson can send only trade bill instead of transfer billet because it includes
same information as a delivery notes with extra data like, detailed cost of goods supplied,
total cost, payment method, etc.
Differences:
Delivery note duplicate copy is sent by supplier which includes information regarding
supplied weights, quantities, cost per unit, etc. and is made just for the transportation purpose.

Whereas, invoices are drafted with additional information like, paying structure, total cost,
etc. which is sent to the finance department to make payment.
Q4: Describe the steps you would take to identify discrepancies between your order and
the stock that’s been delivered.
Answer:
1. Check whether the delivery is for your geographic point and not others.
2. Verification of delivery date should be done.
3. Make sure that the goods ordered and what you acquire is same.
4. Verify no. of quantities received, this ensures delivery of all products made.
5. Further, with counting the stocks also check that no good is damaged or suffers from
quality issue.
Q5: List six indicators of damage to look for when inspecting containers.
Answer:
 Cartons received doesn't have flattened corners, holes, etc.
 Properly sealed with multi layered tape.
 Carton is having open or creased flaps.
 Do the carton have wet glue under the flap.
 Does the jar cracked / broken?
 Check whether the plastic packaging is in proper form or not.
Q6: Identify five characteristics you would look for when inspecting the stock itself.
Answer:
1. Weight measurement
2. Quantity ordered
3. Order received according to the Brand prescribed.
4. Freshness of perishable nature products.
5. Manufacturing and expiration date on packaging.

Q7: Explain how you would record details of incoming stock and any discrepancies you
identify.
Answer:
 Mark the tick in front of items received with good quality and proper quantifiable
state.
 According to documentation if any product is missing than put cross before such
stated good.
 Cross items rejected because of the reasons that are: damaged, spoiled or its
deficiency.
 Mark cross in delivery documentation if it will be delivered later.
 Immediately note discrepancies about the oversupply of items.
Q8: Explain the recording procedures you follow when incoming stock is received.
Answer:
1. As soon as the goods are received and all formalities regarding its quantity along with
its quality is checked than store keeper will start with recording stage.
2. Stock control ledger provides a chronological view of receipts and issues with its
description. Along this each entry is cross-checked to the actual voucher, truck
waybill, etc.
3. After stock control ledger step, goods are organised at their respective places with
store card allotted to each kind of commodities stored.
4. Stack record card is affixed with every stack in the warehouses, showing receipt and
issue of goods and balance on hand.