Recruitment, Selection and Staff Induction - Desklib

This document discusses the recruitment, selection, and staff induction process in an organization. It covers topics such as meeting plan for recruitment, position description, developing advertisement, interview questions, and more.

Running head: RECRUITMENT, SELECTION AND STAFF INDUCTION
RECRUITMENT, SELECTION AND STAFF INDUCTION
Name of the Student
Name of the University
Author Note

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Assessment Task 2: Recruitment Project
1. Meeting plan for recruitment
Meeting plan agenda setting:-
 Discussion of the recruitment process with the HR manager
 The university needs to recruit 50 people at different HR posts to optimize its workforce
requirements
 The strategy would be to create specific job prospects for all the recruitments that are
needed in the various departments
 The creation of special teams from the operations of the different departments would be
made to assist in the recruitment process
 ICTs are required to enhance the communication aspects
 The recruitment would be done in three phases
 First phase would be of 3 months, the Second phase would be of 3 months, the third
phase would be of 3 months
2. Position description
The next stage is the creation of an effective recruitment description for the position of
the HR Advisor.
 Having experience of at least 1 year in HR positions for the senior HR advisors
 Fresher are allowed to apply for the junior HR posts
 Candidates must have effective written and verbal communication skills
 Candidates must have the ability to effectively use computer, laptops and other ICT
devices
 Candidates should have excellent interaction abilities
 Candidates should be able to keep records and track them as and when required
3. Email to HR manager
To <HR manager>
From <HR officer>
Cc.

2RECRUITMENT, SELECTION AND STAFF INDUCTION
Bcc.
Subject: Approval for the selected workforce
Dear Sir, as per the requirement for recruitment in the organization there is a need to recruit
around 50 people to the posts of various HR personnel. The strategy is to do a recruitment drive
that would go for 9 months, divided into phases of three months, four months and four months
respectively.
The strategy is to recruit in the first phase HR advisors in the HR department. Please consider the
strategy and provide your approval in regards to the recruitment drive that is required. The
timelines as discussed in the meeting are 3 months for the first phase, 3 months for second phase
and 3 months for the last phase of recruitment.
4. Developing advertisement
External
 The university is looking to recruit young and dynamic people for its HR department
 The organization is looking for dedicated HR profession enthusiasts for taking on the
most important roles of our HR division
 The candidates must have completed graduation (Bachelors in HR or MBAs in HR would
be given preference
 However candidates from all fields of study are welcome to apply
Internal
 The organization is expanding and wants to recruit new members to optimize our HR
departments
 The university is seeking applications from people that are already associated with us for
the various HR posts
 Candidates are free to apply for the posts
 Candidates should have good verbal and written communication skills
The total cost for the internal and external recruitment are 250,000 AUD
5. Email to HR manager
To <HR manager>

3RECRUITMENT, SELECTION AND STAFF INDUCTION
From <HR officer>
Cc.
Bcc.
Subject: Provision of the sample of the advertisement
Dear Sir, the advertising that have been provided internally and externally have been presented
External
 The university is looking to recruit young and dynamic people for its HR department
 The organization is looking for dedicated HR profession enthusiasts for taking on the
most important roles of our HR division
 The candidates must have completed graduation (Bachelors in HR or MBAs in HR would
be given preference
 However candidates from all fields of study are welcome to apply
Internal
 The organization is expanding and wants to recruit new members to optimize our HR
departments
 The university is seeking applications from people that are already associated with us for
the various HR posts
 Candidates are free to apply for the posts
 Candidates should have good verbal and written communication skills
Yours thankfully
<Name> HR, officer
6. Developing interview questions
 Tell us something about yourself?
 Why do you want to pursue a career in human resources?
 What are the most important things that you have learnt from your previous educational
endeavors

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 What are your present skills?
 What are the roles and responsibilities of any HR personnel according to you?
 What do you know about our organization?
 How will you resolve disputes that can arise between two employees?
 What are the steps that you would use to resolve financial issues of the employees?
 How would you address an email or letter to your senior manager?
 What are the most important things to be considered while recruiting people?
7. Email to the HR manager
To <HR manager>
From <HR officer>
Cc.
Bcc.
Subject: Review of selection and induction policy
Hello, this is to bring to your notice that the selection and induction policy for the current
recruitment functions have been formed. The policy has been selected on the basis of the most
effective recruitment factors that need to be addressed. There is a need for the participation of the
HR manager, HR operations and Executive head. The interview process would include formal
interview of the employees, technical proficiency test and HR rounds.
8. Assisting in shortlisting candidates
The candidates are to be shortlisted on the basis of
 Focused approach and development centered attitude
 Technical proficiency
 Empathy and Emotional intelligence
 Communication levels
 Ability to interact effectively with the others
9. Email to HR manager
To <HR manager>

5RECRUITMENT, SELECTION AND STAFF INDUCTION
From <HR officer>
Cc.
Bcc.
Subject: Selection of candidates
Dear Sir, the candidates have been shortlisted for selection. There have been applications from
some of the most eligible candidates. The candidates have showed good skills and been able to
live up to the requirement standards. You are requested to provide your much important opinion
in regards to the recruitment of the candidates. Only the merit list should be considered to be the
selection basis.
10. Developing letter to be emailed to successful candidates
Dear candidate,
We are pleased to convey to you that you have been selected for the post of Human Resource
Advisor in our esteemed organization. Your roles and responsibilities would be conveyed to you
on your induction day. Your joining day would be (date). Please reach the office with your
original and photocopy of documents. We welcome you to our organization.
Thanking you,
HR department
11. Email to HR manager
To <HR manager>
From <HR officer>
Cc.
Bcc.
Subject: Interview Schedule
Dear sir the interview schedule is given below

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 First round formal interview of the candidates
 Second round test of technical proficiency
 Third round, the HR round
 Publishing of list of the selected candidates
 Sending out the letter of selection to the candidates
The letter is provided below
Dear candidate,
We are pleased to convey to you that you have been selected for the post of Human Resource
Advisor in our esteemed organization. Your roles and responsibilities would be conveyed to you
on your induction day. Your joining day would be (date). Please reach the office with your
original and photocopy of documents. We welcome you to our organization.
Thanking you,
HR department
Assessment Task 3: Interview and appointment project
1. Participating in the interview
Interview:
HR recruiter: Hello candidate, I am the HR recruiter for the organization. I would like to speak
with you about yourself and the organization.
 Please tell me about yourself?
 What do you want from the HR profession? Why are you interested in this field?
 Tell us about your future plans?
 Where do you see yourself 3 years from now?
(Interviewer would make the interview process interactive and provide ample scope to the
interviewees to explain themselves)
2. Assessing candidates
The candidates that were selected were very much career oriented and as many as 9/10
candidates were very much aware of the roles and responsibilities that are associated with the

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HR profession. The candidates were very good in the way they approached the interview. On the
basis of performance a list can be created of the most successful candidates. The preferred
candidate was a very important person. He had strong interaction and communication skills and
displayed higher levels of emotional intelligence.
There were no biases or non-conformities that were present. The guidelines and the frameworks
were strongly abided by.
3. Speaking to the referees on telephone
Questions for the referees
Hello, Candidate, this is the HR officer from the University calling you in regards to the job
position that you were interested in.
Q1. Are you currently employed?
Q2. Are you aware of the HR job role?
Q3. What is your educational background?
Q4. How far do you want to go in this profession?
Q5. What are your expectations from the organization?
4. Preparation of selection report
Template for selection report
Referee name:
Educational qualification:
Technical Abilities:
Behavioral tendency:
Orientation:
Communication ability:
Traits:
Remarks:

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Selected/Not-selected:
5. Sending an email to the CEO
To: The CEO
From: The HR department
Cc.
Bcc.
Subject: Recommendation for the selection
Dear Sir, this is to inform you about the current developments in regards to the recruitment of
new candidates for the HR positions of our organization. As per the candidates that had been
shortlisted and interviewed some of the more promising youngsters have been shortlisted. It is
recommended that these new candidates are selected for the various posts as these are the
candidates that have the most potential to provide the best results for the organization in the
future. It is a request to consider these recommendations that we have provided.
Yours Faithfully,
The University HR department
6. Sending email to unsuccessful candidates
From: The HR department University
To: (name of the candidate)
Subject: Non-selection
Dear Candidate, We are sorry to inform you that you have not been selected for your applied
post within our organization. However, we believe that you have the potential to be selected with
our organization or any other esteemed organization. We appreciate your efforts and believe that
with the right growth and development you can get recruitment in any field that you desire. We
appreciate your participation in the interview.
7. Sending email to unsuccessful candidates
From: The HR department University

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To: (name of the candidate)
Subject: Re-Non-selection
Dear student, we understand your concern. However, we would like to inform that there are
some important parameters for the selection procedure which unfortunately you were unable to
achieve. We would advise you to work on your presentation skills and communication to
improve your job prospects further in the future. We would like to wish you good luck.
Yours Thankfully,
The HR department
8. Writing a letter of offer an employment contract
Subject: Employment contract
Dear student,
This is a letter being sent to you to express our invitation to you for the job roles that you have
been selected for in our organization.
You will work from: (office timing)
Your role will be: HR recruitment, creating HR leads, Maintaining records, Presentation,
coordinating with other HR personnel
Your gross salary (monthly) would be:
You would get (___) days of paid leave every year
Additional benefits:
9. Sending emails to successful applicants
From: The HR department
To: The candidate
Subject: Successful completion of the interview
Dear candidate, we would like to congratulate you for performing above the standards that were
required for the interview. We would like to express our pleasure in inviting you to join our

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organization and become a part of our growth. You are requested to come to the induction to be
held on (date) at (time)
10. Sending email to the CEO
To: The CEO
From: The HR department
Cc.
Bcc.
Subject: Successful selection of candidates
Dear Sir, we are pleased to inform you that the selection of the successful candidates have taken
place. The names of the candidates are (presentation of names). These candidates were found to
be the best suited for the desired posts. Henceforward, with your permission we can proceed with
the induction process and create a better scope for our future development.
11. Sending email to the Pay department
To: The Payment department
From: The HR department
Cc.
Bcc.
Subject: Start of new salary cycle for the new recruits
This is to inform you that the new selected recruits would be joining from the (date). They would
be joining on the new payrolls that have been created. Please make the necessary arrangement
for including them within the process of payroll and data maintenance.
12. Sending email to the HR team
To: The HR team
From: The HR officer
Cc:

11RECRUITMENT, SELECTION AND STAFF INDUCTION
Bcc:
Subject: Induction and start date
This is to inform you that the starting date of the new employees would be from (Insert date)
their induction can begin 2 days prior to their official starting dates with the organization. The
induction processes should be arranged in accordance of the same.
Thank you

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