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Term 2 ass_3 Lessons Learnt Name:Insert full name Student NumberInsert student number Campus:Insert campus or distance Tutor:Insert tutor name Tutorial number:Insert the tutorial number
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Notes to the Author [This document is a template. It has been tailored to suit the assessment. All fields within the template should be completed as per the project scenario provided. Blue italicized text provides an explanation of what should be included for each section.Remove all blue text prior to submission.If there are two or more options for you to decide between, revert the option you are keeping to black and remove the other.
1. INTRODUCTION Projects are prepared on a regular basis and there are many issues and errors that may occur during the process. This study will analyse process of project making, plans and implementations done. It will depict situations and strategies for improvement in any mistakes that have been done. 2 A. LESSONS LEARN: FRAMEWORK 2.1 How I planned to gather and document lessons learnt Complete the table below. When I planned to identify and collect lessons learnt Who I planned to involve in theprocessofgathering lessons How I planned to document lessons Thisprojectrequired planning,sothatproper processcouldbecreated.I decided to create a plan, in whichIwouldbeableto learnaboutlessonswhile preparingtheproject.This would enable me to assess my skills and abilities so that I can improve myself to make better projects. TheplanthatIcreated involved my subordinates and teammates,astheywould helpmeinefficiently completing the project. They would get an insight of how projects are made and skills that are required, so that they can too, learn lessons which wouldbenefittheminthe future. I planned to document these lessonsbycreatinga database,whereinIcan systematically record various situations and their outcomes. This will help me in analysing myareasofstrengthsand weaknesses,sothatIcan make improvements. This can also help me in tracking the work done and time taken to do so. 2B. LESSONS LEARNT: FRAMEWORK (CON’T) 2.2 What actually happened? When I compare how I had planned to gather and document lessons learnt versus what actually happened? Complete the table below. When I identified and collected lessons learnt Who I involved in the process of gathering lessons How I documented lessons When I compared the plans that I had prepared and actual work done in the project, it came to pay attention that there were a few errors and mistakes that I had done. I realised that the plan was not completely followed, which My subordinates and team- mates did not effectively manage their work, which caused a few delays in the project. Even though a proper plan was created, it was not strictly followed and this caused many issues with The database in which I documented my lessons was successfully done as I was able to systematically record these lessons. I am able to go through it so that I can improve my skills for future purposes. But I am unable to
gave both a positive and negative impact in that duration. persons involved in the project. They did address their mistakes and made improvements. properly track my overall performance. 3.1 Lesson 1 NOTE: This is about reflection and reflective practice – not about the topics you have learnt. To receive full marks you need to have demonstrated ‘deep reflection about the learning process. 1. Situation– (Describe a situation that happened within PPMP20008) 2. The situation made me feel…(Describe your feelings when the situation occurred - were you frustrated, angry, confused, happy, relieved etc. What impact did this have for you or others?) 3. What I learnt from reflecting on the situation– (Make sure this is written as a lesson) Complete the table below 1. Situation2.Thesituationmademe feel… 3.WhatIlearntfrom reflecting on the situation Duringtheprocessof preparation of the project, I made an error in collecting informationandhadplaced incorrect data in some parts of a question. This was because Iwasunabletocorrectly interpretthespecifications asked in the project file and this created problems for me while working. This situation made me feel confused and frustrated. I felt that I could not use my skills to the fullest potential and I wasfeelingstupidfor creating such a silly mistake. This however, gave me the motivationtopaymore attentionwhileworkingas well as guide others during the process. I have learnt that mistakes can beeasilymadeifproper attention is not given to the work that is being done. It maderealisethatproper analysis of specifications have to be done to ensure that the correctinformationis searched and applied in the project that is being prepared. 3.2 Lesson 1: IMPROVEMENT STRATEGY 1. The specific improvement strategy is… 2. I would know the strategy was working as I could measure… 3. This strategy is achievable for me because… 4. This strategy is relevant to lesson 1 as it will (address/minimise/leverage)… 5. I will implement this strategy by (add date/timeframe).
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Complete the table below 1.Improvement strategy 2.Howto measureifthe strategy works 3.Whythe strategyis achievable 4.Relevanceof strategyto address the lesson 5.Whenthe strategywillbe implemented Iwillusean improvement strategyof maintaining focus.Thiswill help me in giving fullattentionof workthatIam doinginthe projectandwill furtherminimise theriskof incorrect information.It will also help me inefficiently managingmy workaswell as helpmyteam- mates in reducing chances of error. Inorderto determinethe successoffocus strategy,Iwill regularly monitor andcrosscheck the work done by myselfandmy team-mates.This canhelpin determining errorsthathave been done so that measurescanbe adoptedto implement changes,which willreduce making mistakes. Thisstrategyis achievableasit canhelpin maintaining focus whileworking (Nelson, 2017). I willbeableto concentrateon myworkand haveminimum distractionsand this will allow me to reduce risks of collectingand applying incorrect information in the project as well as properlyreading specifications provided. Thisstrategyof focusisrelevant in addressing the lessonsthatI have learnt as it will allow me to make improvementsin myselfsothatI canperform betterinfuture projects that I will have to handle. It willhelpmein enhancingmy capabilitiesand skills, along with aidingmyteam- mates to improve their performance as well. Iwillimplement thisstrategy duringtheinitial stage of a project and will utilise it throughoutthe entireduration. This strategy will be successful only whenits applicationis done in the start as it will help in maintaining focus till the completion of entire project. 4.1 Lesson 2 NOTE: This is about reflection and reflective practice – not about the topics you have learnt. To receive full marks you need to have demonstrated ‘deep reflection about the learning process. 1. Situation– (Describe a situation that happened within PPMP20008) 2. The situation made me feel…(Describe your feelings when the situation occurred - were you frustrated, angry, confused, happy, relieved etc. What impact did this have for you or others?) 3. What I learnt from reflecting on the situation– (Make sure this is written as a lesson) Complete the table below 1. Situation2.Thesituationmademe feel… 3.WhatIlearntfrom reflecting on the situation Thesituationof completion ofprojectontimewasan experience that I had faced. This situation made me feel happy and relieved as I was abletofinishmyworkon I learnt that it is important to getworkdoneontimeas everyonefeelsasenseof
Myteam-matesand Iwere able to wind up the project on time, even thought there were somedelaysinbetween. Overall, with the efforts made by everyone, we were able to present the project. time, regardless of the issues that I had faced and use my best potential while working. I am proud of my team-mates as they managed to achieve their tasks on time as well. accomplishmentand happiness. I am proud that I couldworkefficientlyand this will enable me to perform tasks effectively, along with my team-mates in the future as well. 4.2 Lesson 2: IMPROVEMENT STRATEGY 1. The specific improvement strategy is… 2. I would know the strategy was working as I could measure… 3. This strategy is achievable for me because… 4. This strategy is relevant to lesson 2 as it will (address/minimise/leverage)… 5. I will implement this strategy by (add date/timeframe). Complete the table below 1.Improvement strategy 2.Howto measureifthe strategy works 3.Whythe strategyis achievable 4.Relevanceof strategyto address the lesson 5.Whenthe strategywillbe implemented Accomplishing work on time can beimprovedby beingagood mentor/leader (Kerzner,2017). This strategy can helpmein guiding my team- mates so that we allcanwork togetherinan effectivemanner and complete our work well before time, so that we cancrosscheck the entire project before submitting it. I can measure this strategy to ensure that it works by, keepingtrackof my teachings and guidancethatI have provided to my team-mates as wellasnoting downthetime taken to complete tasks so that I can implementany changesthatis required to ensure that this tracking strategy works. Thisstrategyis helpfulfor accomplishing the thingsontimely manner.Beinga goodmentorI Canabletoput mymajorfocus overtheclarity, accuracyand thoroughnessin communication. I cansetthe deadlineofmy team and produce workontimely byputtinghigh levelof consistency towards work. Thestrategyof being good team willhelpmeto successfully managingthe wholeproject report.Iwill empowerpeople torightthingat righttime.With helpofgood mentoring skill I will communicate my vision to team sothatwecan work as a whole. Thus,team performanceis essentialtollto learning that how toimproveand Iwillimplement this strategy at the initiallevelof project, so I can assigned the task properlybetween team-mates.It will help me to set thedeadlineof eachtask.With helpofgood leadingIcan monitorthe process of project positively.Ican abletoeliminate the risk of being failuresothis strategy will help toaccomplish goals effective as
enhancethe output of team. well efficiently. 5.1 Lesson 3 NOTE: This is about reflection and reflective practice – not about the topics you have learnt. To receive full marks you need to have demonstrated ‘deep reflection about the learning process. 1. Situation– (Describe a situation that happened within PPMP20008) 2. The situation made me feel…(Describe your feelings when the situation occurred - were you frustrated, angry, confused, happy, relieved etc. What impact did this have for you or others?) 3. What I learnt from reflecting on the situation– (Make sure this is written as a lesson) Complete the table below
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1. Situation2.Thesituationmademe feel… 3.WhatIlearntfrom reflecting on the situation I had faced one situation i.e havinginappropriate resource that results in delay resultofprojects.Italso leads us to face insufficient flow of information among projectteam.Inthis,my team mates were not able to achieveresultongiven deadline. I have also faced milestone that barricades us tocollectsignificant informationfromrelevant sources. In order to get rid of it, me and my team collects funds so that we can able to have resources. By this, we have completed the assigned project. This situation made me feel like I am helpless and I could neverleadmyteam successfully.Inappropriate resources leaded us to faced variousobstacleduring processofproject accomplishment.The inappropriateinformation createstheconfusing situationthathamperedthe overall growth of team-mates aswellprojectresults. Therefore,Iproudonmy team-mates that with help of their support we had collect some funds to have resources. This situation realised me that teamworkmeanstotake responsibilityofeachthing equally. WiththissituationIhave learnt that we should always have some funds so we can haveenoughresourceto accomplishassignedresults. FromnowonwardsIwill always distribute information appropriately so that my team member can work effectively without getting distracted. 5.2 Lesson 3: IMPROVEMENT STRATEGY 1. The specific improvement strategy is… 2. I would know the strategy was working as I could measure… 3. This strategy is achievable for me because… 4. This strategy is relevant to lesson 3 as it will (address/minimise/leverage)… 5. I will implement this strategy by (add date/timeframe). Complete the table below 1. Improvement strategy 2.Howto measureifthe strategy works 3.Whythe strategyis achievable 4.Relevanceof strategyto address the lesson 5.Whenthe strategywillbe implemented Iwillunder takeone improvement strategyas monitor Itcanbe measuredwith help of reviewing resultoflast project(Aarseth This strategy will behelpfulto accomplishthe desired objectives.This It is ultimate plan ofactionto achievedesire outcomes(Alles and et.al., 2018). Iwillimplement thisstrategy duringtheinitial bysettingupof standardsandin
progressand performance through accountability. Todothis,I will arrange the meetingto bringtheir focusas manage people, follow processes, communication informationto stakeholders etc.Withhelp ofmeeting objectivesitis essentialto monitorresult ontimelyto findoutthe deviation betweenactual and planned. If there is any gap thaneffective actioncanbe takentowards it. and et.al.,2017). Thiswillhelps me to analyse that thepresent improvement strategyis effective or not. It isveryeffective wayto determinedthe standards so that performancecan bemeasured effectively. will be helpful for me to measure the performanceof team-matesby comparingactual resultto standardised task. It will help me to minimise the risk (John,2018). Thiskindof situation leads me toaccomplish project successfully. This will help to maintainproper controloverthe whole process of project. With help of this techniques, theteam-mates will work in more attentivemanner. Theyputtheir major focus over setstandardsso thattheycan matchuptheir actual output. laststagein mannerto measurethe performance. With help of this, meandyteam- mates can able to producegood project report. 6. Conclusion Based on the above report it can be affirmed that for successful completion of the project, it is essential to lead the team efforts in proper direction. During the completion of this project the number of situation has to be faced. Thus, report has been covered with the various improvement strategies of undertaking project effectively. The main aim of this report is to make project report successfully as per the set standards.
7. REFERENCES Aarseth,W&et.al.,(2017).Projectsustainabilitystrategies:Asystematicliterature review.International Journal of Project Management.35(6). 1071-1083. Alles,M&et.al.,(2018).Continuousmonitoringofbusinessprocesscontrols:Apilot implementation of a continuous auditing system at Siemens. InContinuous Auditing: Theory and Application. Emerald Publishing Limited. John,M.(2018).FACTORSINFLUENCINGPROJECTIMPLEMENTATIONINTHE DEPARTMENT OF PUBLIC HEALTH IN KIAMBU COUNTY(Doctoral dissertation, JKUAT- COHRED). Kerzner, H. (2017).Project management metrics, KPIs, and dashboards: a guide to measuring and monitoring project performance. John Wiley & Sons. Nelson, E. N. (2017).An Assessment of the Level of Adoption of Information Communication Technology by Local Building Contractors During Project Implementation (A Case for Kenya)(Doctoral dissertation, COETEC, JKUAT).