Project Management: SAP FIC (ERP) Implementation Project Report

This project management report focuses on the implementation of SAP FIC (ERP) within an organization. It begins with an introduction to the project, its scope, and the benefits of ERP systems. The report then delves into project planning, including scope management, product scope, and the development of a work breakdown structure (WBS). Stakeholder identification and engagement are thoroughly examined, detailing the roles and responsibilities of various stakeholders such as the CEO, CFO, project manager, team members, and end-users. The project plan, Gantt chart, critical path analysis, and communication management processes are also discussed. Furthermore, the report addresses risk management, including risk registers and a risk severity matrix, as well as resource planning, human resource management, procurement, time, cost, quality, and change management processes. Factors influencing the final output of the SAP FIC (ERP) project are evaluated, and a conclusion summarizes the key findings. The report includes an illustration index, tables, and references to support the analysis.

PROJECT MANAGEMENT

Table of Contents
INTRODUCTION...........................................................................................................................1
PART 1............................................................................................................................................1
Overview of project................................................................................................................1
Scope statement......................................................................................................................3
Stakeholders identification.....................................................................................................4
PART 2............................................................................................................................................7
Project plan.............................................................................................................................7
Gantt Chart...........................................................................................................................10
Critical path and network diagram.......................................................................................12
Communication management process..................................................................................15
RISK MANAGEMENT.................................................................................................................17
Risk registers........................................................................................................................17
Risk severity Matrix.............................................................................................................19
Resource plan.......................................................................................................................21
Human resource management plan......................................................................................21
Procurement management process.......................................................................................22
Time management process...................................................................................................22
Cost management process....................................................................................................22
Quality management process................................................................................................23
Change management process...............................................................................................23
Project evaluation and review techniques............................................................................23
CPI (Cost performance index)..............................................................................................23
Contingency plan..................................................................................................................24
PART 3..........................................................................................................................................24
Factors that influence final output of sap FIC (ERP) project in project management.........24
CONCLUSION..............................................................................................................................29
REFERENCES..............................................................................................................................30

Illustration Index
Illustration 1: ERP implementation.............................................................................................................................................................5
Illustration 2: Context diagram....................................................................................................................................................................8
Illustration 3: WBS for implementation of SAP (ERP).............................................................................................................................10
Illustration 4: Stakeholder of SAP FIC (ERP) implementation project.....................................................................................................14
Illustration 5: Risk matrix..........................................................................................................................................................................31
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Index of Tables
Table 1: Stakeholder engagement..............................................................................................................................................................11
Table 2: Stakeholder management plan.....................................................................................................................................................12
Table 3: Project plan..................................................................................................................................................................................22
Table 4: Communication plan ...................................................................................................................................................................27
Table 5: Risk registers...............................................................................................................................................................................30
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INTRODUCTION
Planning, controlling, monitoring and reviewing of tasks are the most essential part of project management through which
proposal can be completed within stipulated time (Haddara, 2014). Current project for the present report is implementation of SAP
FIC (ERP) in organization. Assignment will provide brief introduction of the project and its scope. Explanation of several stakeholders
that are involved in this project will be done in this study. Furthermore, It will discuss project planning by using planning techniques.
Resources required to complete this project, Gantt chart, critical path, will be described in this report (Vakalfotis, Ballantine and Wall,
2013). In addition, it will evaluate the factors that may influence the working of project to great extent.
PART 1
Overview of project
In the early years there were not that much advanced accounting software so people were used to do manual accounting (Leon,
2014). But now it is modern era and there are many advanced technologies thus it has become the necessary to use these advanced
accounting software to prepare their records (Ika and Donnelly. 2017).
SAP FIC includes many modules, each module is related with the business area. That includes material management, business
intelligence, sales and distribution, production planning etc (Lee-Kelley and Turner. 2017). ERP is known as Enterprise Resource
planning tool (Ifinedo and Olsen, 2015). ERP is the multi-module appliance software that records all integrated transactions of
different departments into one software. By this way company can analysis its performance easily. SAP FIC (ERP) is the software that
identify the mistakes in the financial records and helps in taking immediate action in this respect. It is used for preparing balance
sheet, profit and loss account (de Araújo, Alencar and de Miranda Mota. 2017).
Present project is of replacement of current financial system with implementation of SAP FIC (ERP) in the ABC Ltd ( Ahmad,
Ibrahim and Garba, 2015). Cited firm is working in the industry since longer duration at small size entity. It has good knowledge of
market and working well. But still company is unable to utilize its resources well that is why profit of the firm is too low. Apart from
this, ABC Ltd has many errors in the accounting process and sometime these mistakes are not analysed at the right time that have
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given loss to the entity many times (Chang, Fu and Ku, 2015). Cited firm is planning to replace its current financial system and want
to implement the SAP FIC (ERP) in the financial system. Accounting errors, general ledger mistakes create problem for the entity that
is why it is unable to increase its profit and manage its operations well.
Illustration 1: ERP implementation
Source: (Successful deployment of the first SAP ERP project in Myanmar, 2016)
Plan Scope Management
Product scope
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SAP FIC (ERP) is very important and advanced software of accounting system, it is used by most of the big size companies in
their accounting department. Implementation of SAP FIC is beneficial for the organization in order to gain competitive advantage and
gaining success in the market (Hsu, Yen and Chung, 2015). With the help of this tool companies can minimize its errors and can
enhance its business performance.
Project scope
Work performed by the employees of the company after implementation of Sap ERP in the system wil be effective and it will
be far away from mistakes. The scope of ERP implementation involves all the activities and tasks that will be undertaken for the ERP
implementation such as software purchase, business processes, software installation, testing, software changes, interface, technical
infrastructure design, training and others (Maylor, Turner and Murray-Webster. 2015).
Project charter
Implementation of SAP FIC (ERP) will include; finance and controlling, variant configuration, human capital management,
sales and distribution management, profitability analysis, material management, plant maintenance, service management. It covers all
aspect of business operations. Fund management can be done with the help of SAP FIC (ERP) project in the organization effectively.
Risk of the company in future will be minimized to great extent. By implementing the SAP FIC (ERP) in the financial system
corporation can analysis its returns and can manage its operations accordingly.
Scope management plan
Implementation of SAP ERP is beneficial for the organization because it minimizes errors of accounting. The plan will be
developed by project manager and it will be continuous monitor by the supervisors. For controlling over the plan project manager will
conduct time to time meeting with them so that mistakes can be analysed on time and individual can make effective strategies to
resolve these issues. Testing is the way through which individual will verify the plan, first project manager will test the plan and if it is
according to the expectation then it would be implementation in the company, otherwise after necessary chages implementation of
ERP would be done.
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Requirements management plan
Requirements will be analysed on the bases of budget of the owner in implementation of ERP system in the organization. It
will depend upon the extent to which project manager wants to make it successful. In the lack of the ERP system, giant processing
company may find themselves with numerous software which can hamper the business efficiency. ERP system connects the important
software that allows to manage the inventory that make company more profitable. ERP build up a standard for various business
process in an organisation. By implementation of ERP company get adapted to best practices that increases the efficiency of the
operations. It also establishes and updated IT SAP system.
Collect requirements
 Context diagram
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Illustration 2: Context diagram
Source: (Project context diagrams, 2016)
 Multi criteria decision analyses: Risk will be moderate because management can clarify benefit to employees of
implementation of ERP. There would be risk of scheduling but with the help of effective scheduling individual will be able to
manage its risk.
 Facilitated workshop: New product development would help in minimizing the errors in financial accounting. Thus, company
will be able to manage its funds effectively that will support in improving business performance to great extent.
Defining scope
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 Org. process: Researcher has learned from the previous project about technology, so that manager can complete this project on
time. Individual has learned that following plan and policies is essential in project management that an help in completing the
project on time and meeting with the objective (Mozaffar and et.al, 2016).
 Project scope management: It has huge scope because by this way ABC will be able to know how to utilize the resources and
how these resources can be beneficial for the organization. It gives profit to the firm by reducing the cost of the entity
significantly. Cost benefit analysis is one of the main benefit of implementation of SAP FIC (ERP) system in the ABC Ltd
(Xie, James Allen and Ali, 2014). Because with the help of this cited firm will be able to allocate resources effectively so that
it can gain more profit . Implementation of SAP FIC will be beneficial in cost element accounting, product cost accounting,
profitability analysis etc.
WBS
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Illustration 3: WBS for implementation of SAP (ERP)
Source: (Elragal, 2014)
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Control scope Performance report: performance of ERP will be good because by this way mistakes will be minimized in the accounting
process. Value management parameters of this implementation will be increasing business performance, competitor analysis,
fund management etc. Scope change control system: Continuous tracing can be beneficial that an support in knowing necessary changes in the
implementation plan. Scope changes: Cost of implementation of ERP need to be increase because installation of computers will be costly.
 Corrective action: project manager has to make changes and after that implementation plan need to be modified accordingly.
Stakeholders identification
Stakeholder engagement
Table 1: Stakeholder engagement
Process name Tools and techniques Input Output
Identification of stakeholders Stakeholder analysis
Meeting
Judgement of experts
Project charter
Procurement documents
EFEs
Stakeholder register
Planning stakeholder
management
Expert judgement
Meeting and analytical
techniques
Project management plan
EEFs
Stakeholder register
Project documents updates
Stakeholder management plan
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