Report on Communication Management ProcessReport on Communication Management Process
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Added on 2020-06-06
Report on Communication Management ProcessReport on Communication Management Process
Added on 2020-06-06
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PROJECT MANAGEMENT
Table of ContentsINTRODUCTION...........................................................................................................................1PART 1............................................................................................................................................1Overview of project................................................................................................................1Scope statement......................................................................................................................3Stakeholders identification.....................................................................................................4PART 2............................................................................................................................................7Project plan.............................................................................................................................7Gantt Chart...........................................................................................................................10Critical path and network diagram.......................................................................................12Communication management process..................................................................................15RISK MANAGEMENT.................................................................................................................17Risk registers........................................................................................................................17Risk severity Matrix.............................................................................................................19Resource plan.......................................................................................................................21Human resource management plan......................................................................................21Procurement management process.......................................................................................22Time management process...................................................................................................22Cost management process....................................................................................................22Quality management process................................................................................................23Change management process...............................................................................................23Project evaluation and review techniques............................................................................23CPI (Cost performance index)..............................................................................................23Contingency plan..................................................................................................................24PART 3..........................................................................................................................................24Factors that influence final output of sap FIC (ERP) project in project management.........24CONCLUSION..............................................................................................................................29REFERENCES..............................................................................................................................30
Illustration IndexIllustration 1: ERP implementation.............................................................................................................................................................5Illustration 2: Context diagram....................................................................................................................................................................8Illustration 3: WBS for implementation of SAP (ERP).............................................................................................................................10Illustration 4: Stakeholder of SAP FIC (ERP) implementation project.....................................................................................................14Illustration 5: Risk matrix..........................................................................................................................................................................311
Index of TablesTable 1: Stakeholder engagement..............................................................................................................................................................11Table 2: Stakeholder management plan.....................................................................................................................................................12Table 3: Project plan..................................................................................................................................................................................22Table 4: Communication plan ...................................................................................................................................................................27Table 5: Risk registers...............................................................................................................................................................................302
INTRODUCTIONPlanning, controlling, monitoring and reviewing of tasks are the most essential part of project management through whichproposal can be completed within stipulated time (Haddara, 2014). Current project for the present report is implementation of SAPFIC (ERP) in organization. Assignment will provide brief introduction of the project and its scope. Explanation of several stakeholdersthat are involved in this project will be done in this study. Furthermore, It will discuss project planning by using planning techniques.Resources required to complete this project, Gantt chart, critical path, will be described in this report (Vakalfotis, Ballantine and Wall,2013). In addition, it will evaluate the factors that may influence the working of project to great extent. PART 1Overview of projectIn the early years there were not that much advanced accounting software so people were used to do manual accounting (Leon,2014). But now it is modern era and there are many advanced technologies thus it has become the necessary to use these advancedaccounting software to prepare their records (Ika and Donnelly. 2017). SAP FIC includes many modules, each module is related with the business area. That includes material management, businessintelligence, sales and distribution, production planning etc (Lee-Kelley and Turner. 2017). ERP is known as Enterprise Resourceplanning tool (Ifinedo and Olsen, 2015). ERP is the multi-module appliance software that records all integrated transactions ofdifferent departments into one software. By this way company can analysis its performance easily. SAP FIC (ERP) is the software thatidentify the mistakes in the financial records and helps in taking immediate action in this respect. It is used for preparing balancesheet, profit and loss account (de Araújo, Alencar and de Miranda Mota. 2017).Present project is of replacement of current financial system with implementation of SAP FIC (ERP) in the ABC Ltd (Ahmad,Ibrahim and Garba, 2015). Cited firm is working in the industry since longer duration at small size entity. It has good knowledge ofmarket and working well. But still company is unable to utilize its resources well that is why profit of the firm is too low. Apart fromthis, ABC Ltd has many errors in the accounting process and sometime these mistakes are not analysed at the right time that have3
given loss to the entity many times (Chang, Fu and Ku, 2015). Cited firm is planning to replace its current financial system and wantto implement the SAP FIC (ERP) in the financial system. Accounting errors, general ledger mistakes create problem for the entity thatis why it is unable to increase its profit and manage its operations well. Illustration 1: ERP implementationSource: (Successful deployment of the first SAP ERP project in Myanmar, 2016)Plan Scope ManagementProduct scope4
SAP FIC (ERP) is very important and advanced software of accounting system, it is used by most of the big size companies intheir accounting department. Implementation of SAP FIC is beneficial for the organization in order to gain competitive advantage andgaining success in the market (Hsu, Yen and Chung, 2015). With the help of this tool companies can minimize its errors and canenhance its business performance. Project scopeWork performed by the employees of the company after implementation of Sap ERP in the system wil be effective and it willbe far away from mistakes. The scope of ERP implementation involves all the activities and tasks that will be undertaken for the ERPimplementation such as software purchase, business processes, software installation, testing, software changes, interface, technicalinfrastructure design, training and others (Maylor, Turner and Murray-Webster. 2015). Project charterImplementation of SAP FIC (ERP) will include; finance and controlling, variant configuration, human capital management,sales and distribution management, profitability analysis, material management, plant maintenance, service management. It covers allaspect of business operations. Fund management can be done with the help of SAP FIC (ERP) project in the organization effectively.Risk of the company in future will be minimized to great extent. By implementing the SAP FIC (ERP) in the financial systemcorporation can analysis its returns and can manage its operations accordingly.Scope management planImplementation of SAP ERP is beneficial for the organization because it minimizes errors of accounting. The plan will bedeveloped by project manager and it will be continuous monitor by the supervisors. For controlling over the plan project manager willconduct time to time meeting with them so that mistakes can be analysed on time and individual can make effective strategies toresolve these issues. Testing is the way through which individual will verify the plan, first project manager will test the plan and if it isaccording to the expectation then it would be implementation in the company, otherwise after necessary chages implementation ofERP would be done.5
Requirements management planRequirements will be analysed on the bases of budget of the owner in implementation of ERP system in the organization. Itwill depend upon the extent to which project manager wants to make it successful. In the lack of the ERP system, giant processingcompany may find themselves with numerous software which can hamper the business efficiency. ERP system connects the importantsoftware that allows to manage the inventory that make company more profitable. ERP build up a standard for various businessprocess in an organisation. By implementation of ERP company get adapted to best practices that increases the efficiency of theoperations. It also establishes and updated IT SAP system. Collect requirementsContext diagram6
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