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HI5019 - Strategic Information System for Business

   

Added on  2020-03-02

11 Pages2571 Words35 Views
Strategic Information System for Business Decision1

IntroductionThe present reports aims to demonstrate the importance of using accounting softwarepackages by business organizations nowadays for staying competitive in the marketplace. In thiscontext, the report presents an evaluation of an Australian company that is using accountingsoftware packages. The company selected for the purpose is Woolworths, one of the largest retailcompanies of Australia. The report demonstrates the organizational structure of the company,operational problems in its present organizational structure, type of accounting software used bythe company and the control problems faced by the system. Moreover, it also develops anddescribes the sales flowchart of the company. In addition to this, the report also describes thedevelopment and adoption of accounting software packages, the current market size, the leadersin the market and the current challenges faced by the users of the accounting software packages.At last, the report provides the recommendations for improving the current gaps in the currentaccounting software packages used in Australia.Part 1Current Organizational StructureCoyne (2016) stated that the Woolworths Limited, a leading supermarket giant havingapproximately 3,500 stores across Australia and New Zealand. The company operates itsbusiness areas such as supermarkets, liquor retailing, gaming machines, hospitality services anddepartment stores. Thus, the company has a large complex structure to manage and therefore hasadopted the use of computing devices for streamlining its business processes. The company hasprimarily adopted the use of software tools such as Access and Excel. However, the companyfaced lot of issues such as data duplication with the use of these software tools. This resulted inlarge wastage of time of the employees in carrying out their daily operational activities. Thecompany, therefore, opted for the integration of other software packages for synchronizing itsbusiness operations and managing its complex organizational structure efficiently. The companycurrently adopts the use of SAP for managing its complex business operations. The adoption ofSAP has helped the company in gaining control over its internal business processes and thusmanaging them properly (Coyne, 2016). Operational Problem2

According to Chanthadavong (2016) the organizational structure of Woolworths waslargely complex primarily as it adopts the software tools such as excel and access that accountsfor various operational errors due to data duplication. These software tools were also unable tocompile all the master data of the company and thus it has no shared database. This eventuallyresults in spending large amount of time in integrating the vast amount of organizational datacollected from its various business divisions. This impacts the decision-making process of thecompany leading to decline its productivity and profitability. The company has then recognizedthe importance of developing and implementing an efficient accounting software packages forstreamlining its operational processes. The implementation of the SAP system has enabled thecompany to simplify the nature of its operational process and performing all its activities quicklyand easily. The company recently integrates the use of MYOB and POS (Point of Sale)accounting software package for managing its internal business processes. These accountingsoftware packages has proved to be largely beneficial for the company for easy management ofdata and therefore aiding in quick decision-making. The software was able to integrate theaccounting data from the various operational units of the company and making the organizationalstructure efficiently (Chanthadavong, 2016). System Acquisition MethodHall (2015) stated that thesystem acquisition method refers to the type of systemprocedure adopted for the development and implementation of a software system by anorganization. The Woolworths Limited as such as adopted the use of an ERP (EnterpriseResource Planning) software system for implementation of is accounting software package. TheERP software system is specifically developed to integrate the information of various detrimentsunits of an organization have large and compiles business structure. The Woolworths Limited isa supermarket giant of Australia and therefore has various departments units. As such it needs anaccounting software system that is able to integrate the accounting information from its variousdepartments such as accounting, HR, logistics and manufacturing into a single database. Thedatabase can be shared easily across various departments of the company through the use of ERPsoftware system. The MYOB accounting software used by the company is an ERP system thatpossesses the ability to integrate all the accounting information into one linked platform thusfacilitating in easy handling of the accounts (Hall, 2015). 3

Sales FlowchartVarious Symbols used in Process flowchartSales Process Flowchart implemented in the Woolworth through using the MYOB4

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