Project Management Report for Purple Rose Care Home
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This report provides an overview of a project management plan for Purple Rose Care Home to improve its transportation facilities. It includes information on the budget, schedule, change management, quality management, risk and issue management, human resource management, communication management, feedback, and benefits realized.
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REPORT of Project Management 1
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TABLE OF CONTENTS INTRODUCTION...........................................................................................................................3 1. Project based overview............................................................................................................3 2. Budget......................................................................................................................................4 3. Schedule...................................................................................................................................6 4. Change management................................................................................................................8 5 Quality management.................................................................................................................8 6. Risk and issue management.....................................................................................................9 7. Human resource management..................................................................................................9 8. Communication management................................................................................................10 9. Feedback................................................................................................................................10 10. Duration and efforts by project phase..................................................................................10 11. Benefits Realized.................................................................................................................10 12. Benchmark Comparison......................................................................................................11 13. Conclusion...........................................................................................................................11 REFERENCES..............................................................................................................................12 2
INTRODUCTION 1. Project based overview Purple rose care home is care home organization that offer wide health care services to people that are suffering form issue related to mental health. This project is about purple rose care home that wants to improve its delivery system in terms of better transportation facilities providing to both employees as well as for customers. Statement of problem It have been founded that company is facing problem related to dropping and picking up customers and employees of home care that has delay in delivery of services and disappointment among key individuals (Turner, 2016). Therefore, the main aim of making project management is to improve transportation facilities so that timely services can be provided to wide range of customers. Rationale Report on project management is important because it is essential for health care organization to have effective transportation system in order to quickly pick and drop by patients so that timely steps can be taken and their health can be ensured. Therefore project management plan will helps in planning objective, strategies or steps that can be taken in order to manage project and get particular outcome. Overall cost that health care need to incur in order to improve its transportation or total estimated monthly cost is around £3000 that included transportation monthly cost £2.400 and Miscellaneous £600. It is estimated that project of better transportation of Purple rose care home will be completed till 30/ 10/2020. Primary objectives Purple rose care home primary objective is to delivered best services to people so that they are motivated to use its services for their treatment. It also aims to improve its facilities like transportation so that employees and customers can easily pick up and drop. Project has delivered objectives Purple rose care home has effectively provided better health care services to people that are facing mental health issue. 3
The project has helped in deciding Transportation Company that can be used by Purple rose care home to provide better services to customers. Outstanding objectives Company still have to work on its transportation facilities to meet requirements of diverse range of individuals. Purple rose care home objectives to gain competitive advantage is still outstanding as it is unable to delivered services as per expectantion of people (Young, 2016). 2. Budget Final Cost The total duration of the project is 2 months which will start from 1 December 2020 and will end on 31 January 2021. The total cost that will be incurred is £5000. Component Breakdown Every classification of the costs is followed and recorded, expressing the cost per classification and what level of the complete financial plan was spent on every classification in terms of the percentage.For that time frame, the total cost that is expected to be incurred are provided in the below table with breakdown of the cost. Amount in£ % of the total budget Project Staffing80016% Hardware100020% Consultancy Services120024% S/W & License Maintenance4008% Contingency90018% Running Costs70014% Total Project Costs5000100% 4
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Budget Variance This shows variance between the projected cost and the actual cost for completing the project. Original 12-2020 Revised 12-2020 Actual 12-2020 Closing Balances Project Staffing800900700200 Hardware100011001100- Consultancy Services120012001000200 S/W &License Maintenance400400500-100 Contingency9009001000-100 Running Costs700800900-100 Total Project Costs500053005200100 (Favorable) Additional core costs identified in the project £500 Additional costs not identified in the project £1000 Explanations for Key Variances Project Staffing:Under this, the budgeted cost (revised) is higher than the actual amount incurred which results into favorable outcome which indicates that it will add benefits in implementation of project in terms of cost. Hardware:There is no variance in regard to the hardware cost which means that it will have a same impact as expected while creating the budget for it. 5
Consultancy Services:The organization is required to incur the less consultancy service cost as against the budgeted one which conveys that the organization is working in a cost effective manner for completing its project (Tonchia, 2018). S/W &License Maintenance:Under this, the organization has incurred additional cost of£100 which is not favourable as it has exceeded the budgeted cost and therefore, in terms of implication, the organization is now require to spend more.This is because company failed to determine the right amount pertaining to this, which has resulted into overspending. Contingency:The contingency cost has increased which means that there are increases in chances of emergence of the uncertain events which might result into additional cost than budgeted. Running Costs:The cost in regard to running the project has also exceeded the budgeted figure which means that the organization is required to implement the greater cost for the running the project successfully. On an overall basis, the variance between the total budgeted cost and the actual cost is £100 which is favorable, that means company can spend it in meeting with other requirements. 3. Schedule Overall Project Duration Start dateEnding Date Setting of goals and objectives and project needs and scope 1/12/20202/12/220 Finding a transportation company for collaborationandenteringinto partnershipwiththetransport company 2/12/202015/12/2020 Conducting meeting with board and directors 16/12/202 0 16/12/2020 Preparation of the transport program for employees and customers 17/12/202 0 24/12/2020 Preparing the budget25/12/20231/12/2020 6
0 Establishingthecommunication system and roles 1/01/20217/01/2021 Identifyingtheriskandother uncertainty 8/01/202114/01/2021 Timely reviewing and monitoring the plan 15/01/202 1 31/01/2021 Schedule Variance Projected Duration Actual duration Variance% variance Setting of goals and objectives and project needs and scope 2 days2 days00 Finding a transportation company for collaborationandenteringinto partnershipwiththetransport company 14 days16 days2 days14.2% Conducting meeting with board and directors 1 day2 days1 day100% Preparation of the transport program for employees and customers 7 days7 days00 Preparing the budget6 days8 days2 days33.3% Establishingthecommunication system and roles 6 days4 days2 days33.3% Identifyingtheriskandother uncertainty 6 days6 days00 Timely reviewing and monitoring the plan 16 days16 days00 The explanations for Key Variances 7
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Entering into partnership with the transport company:In actual, more days are being taken for collaboration with a company which is not acceptable which accounts for 14.2% on projected duration. Conducting meeting with board and directors:There is 100% change which is also not desirable as it will cause increase in number of completion days by 2 days (Borges Jr, 2018). Preparing the budget:The budget also took additional time for completion which is point of concern. Establishingthecommunicationsystemandroles:Thiswilltakelesstimein comparison to project which is reduced by 2 days. 4. Change management Purple rose care home is planning to bring change in the organization by adapting to new method of delivering transportation services to customers and employees that are working in firm. So, change management is a metric that is used to handle and manage all changes throughout the project implementation process (Alam and Gühl, 2016). Total number of changes Purple rose care home is brining only one change that is in transportation that has been approved by senior executive of health care. Impact of change The impact of effective transportation system is that Purple rose care home is able to pick and dropped people that is employees and customers quickly at their respective destinations. Thus, it will contribute in enhancing services and value of company in minds and hearts of customers by fulfilling their needs in best manner. Highlight of change It can be explained that Purple rose care home has brought change or planned to make change in its delivering system in order to retained customers satisfaction and loyalty within organization. The changes has been dully accepted as health care was aware that better delivery services will contribute in making customers or key individuals happy and satisfied thus enhancing overall brand image (Marchewka, 2016). Therefore the change was necessary for growth and success of home care. 8
5 Quality management Health care in order to satisfy people needs to manage or improve its quality of services so that they feel happy and satisfied or important part of firm. There are certain defects identified while making improvement in transportation that could lead in poor implementation of project management plan. Therefore, quality metrics is used to ensure quality of project management plan so that people can be delivered better services.Maintenance metrics is the quality matrix that can be used to that helps in identifying key issue related to quality in advance. It helps in schedule whether the task is completed on task or not thus helps in ensuring that transportation facilities are provided to customers in limited time frame. Defects identified:It has been identified thatproject management has not accurately measured total amount of cost or expense it needs to be incurred in order to implement the project and achieve desired goals. Explanation for resolved defects The above defects is resolved by arranging sufficient of capital in order to meet associated expansion so that plan can be easily implemented and Purple rose care home can delivered services to customers (Abyad, 2018). 6. Risk and issue management Risk: There are two type of risk that are associated with project such as funding and time like in case the top management has made wrong budget then it will face challenges of limited funds to meet several expenses. At the same time, there may be chance that project or procedure may not be completed in limited time frame that lead to delay in time in improving transportation facilities. Issue:Limited resource is first and foremost problem that has been faced by Purple rose care home while implementing the project for desired outcome. Secondly, resistance form employee is another key issue that has to be faced while promoting project. Therefore they are resolved by top executive by taking decision such as arranging sufficient resources and communicating individual why it is crucial for firm to improve transportation facilities. Impact of risk and issue on project Thus such risk will result in delay in completion of project and limit its scope to some extent. 9
7. Human resource management For effective implementation of plan, there are highly skilled and qualified employees have been hired that have capabilities to complete specific task in best possible manner. Proper training are provided to them so that they can easily complete task in limited time frame without much errors or mistakes. Both management team and transport company are project stakeholders that have effectively completed their respective roles and responsibilities so that end goals can be achieved in minimum time frame. Decision makers and employees have coordinately work towards implementing project plan as both have put their best efforts so that end goals can be attained. 8. Communication management Yes, communication management plan was implemented as per desire that means all individuals can freely or openly communicate or share information with each other. Project report update and review are some of the items that have worked well while there were problem in holding meeting so that need to be improved for better communication plan in future (Martínez-Peralesand et.al.2018). 9. Feedback Digital technologies are used to gather and collect feedback from employees and customers so that necessary steps can be taken to improve the project. Most of the people have responded that by working on its transportation facilities can easily enhance its reputation in market. 10. Duration and efforts by project phase Steps/ PhaseTime frame Planning2-3 months Organizing1 month coordinating1 month Control and MonitoringThroughout the project 10
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Sufficient efforts and manpower have been used in each of the following phase of project management so that maximum outcome can be gained at minimum price. 11. Benefits Realized Purple rose care home through implementation of plan is able to enjoy benefits of making employees and customers happy thus enhance its goodwill or market value. 12. Benchmark Comparison Purple rose care home another department such marketing have planned the use of digital technology to generate awareness among customers within limited time.So, before marketing department, transportation facilities has been enhanced which clearly state that its plan was much more effective than other department of firm. 13.Conclusion From the above project, team has learned to work coordinately towards common goals as each individualbymakingbestuseoftheirrespectivecapabilitiescancontributeinbetter implementation of project plan. So, they have learned to work in team and effective analysis cost or expense to promote smooth implementation of project plan and achievement of goals. 11
REFERENCES Books and journals Abyad, A., 2018. Project management, motivation theories and process management.Middle East Journal of Business,13(4). pp.18-22. Alam, M.D. and Gühl, U.F., 2016.Project-Management in Practice. Springer. Borges Jr, W.F., 2018. Schedule Variance: A Monetary Value to Detennine Time Variancein Construction Project.International Business Management.12(2). pp.244-252. Marchewka, J.T., 2016.Information technology project management: Providing measurable organizational value. John Wiley & Sons. Martínez-Perales, S and et.al., 2018. Using certification as a tool to develop sustainability in project management.Sustainability,10(5). p.1408. Tonchia, S., 2018. Project Cost Management and Finance. InIndustrial Project Management(pp. 153-170). Springer, Berlin, Heidelberg. Turner, R., 2016.Gower handbook of project management. Routledge. Young, T.L., 2016.Successful project management. Kogan Page Publishers. 12