Construction of a Residential Suite - Project Charter
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This project charter covers the details of the project resources, stakeholders, scope, risks, milestones, and operating principles on a high-level for the construction of a residential suite. The estimated budget is AUD 357,226 with ten resources engaged in the project.
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Construction of a Residential Suite Project Charter
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Construction of a Residential Suite Letter to Sponsor Sponsor Name 17thNovember 2018 Sub: Project Charter for Residential Suite Dear Sponsor Name, The letter is written to inform you about the submission of the project charter for the construction of the residential suite. The charter covers the details of the project resources, stakeholders, scope, risks, milestones, and operating principles on a high-level. The project will begin on 19thNovember 2018 and it will end on 29thNovember 2019 with an estimated budget of AUD 357,226. There will be ten resources engaged in the project. Please review and let us know your comments. Thanks & Regards, Project Manager 1
Construction of a Residential Suite Table of Contents Scope Overview....................................................................................................................................3 Business Case – Objective.....................................................................................................................3 Background...........................................................................................................................................3 Milestone Schedule...............................................................................................................................3 Success Criteria.....................................................................................................................................4 Major Risks, Assumptions, and Constraints..........................................................................................4 Resources Needed.................................................................................................................................9 Stakeholders List...................................................................................................................................9 Team Operating Principles....................................................................................................................9 Lessons Learned..................................................................................................................................10 Signatures & Comments......................................................................................................................10 References...........................................................................................................................................11 Appendix.............................................................................................................................................12 2
Construction of a Residential Suite Scope Overview ABC is an Australian based construction company that works in the area of commercial and residential buildings. The company has taken up a project of developing a residential suite for a family in Sydney. The suite will include three bedrooms, dining hall, kitchen, garden area, parking space, three bathrooms, lobby, study and a living room. The scope of the project will include the construction of the interiors and exteriors of the suite. The construction and management activities will be covered in the project scope (Kloppenborg, Anantatmula and Wells, 2014, p. 15-35). The primary deliverables that will be given to the project sponsor will include the Project Charter Document, Plan, Design of the Building, Architectural Details of the Building, Interiors & Exteriors of the Constructed Building, and the Completion Report of the Project (Desmond, 2016, p. 15-16). Business Case – Objective The residential suite that will be constructed by the company will make use of the latest construction technology and equipment. It will lead to the enhancement of the customer base for the company by 25% and the revenues will also go up by 28%. Background ABC is an Australian construction company that has its headquarters in Sydney. The company was set up in the year 2005 and has been engaged in the construction of commercial and residential buildings since its inception. The company has undertaken a project of constructing a residential suite for an Australian family in Sydney. Milestone Schedule 3
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Construction of a Residential Suite Success Criteria The total timeframe for the construction of the building shall not be more than 270 days. The total costs spent on the project shall not be more than AUD 358,000. The customer base for the organization shall increase by 25% after the construction of the building. The revenues for the company shall increase by 28% after the construction of the residential suite. The sponsor shall provide go-ahead on all the deliverables. Major Risks, Assumptions, and Constraints The risks to the project of the construction of residential suite have been identified on the basis of the information collected using the techniques as interviews, observations, domain analysis, decision tree analysis, and likewise. The risks identified have been analysed and the probability and impact scores are assigned to the risks. The scale that is used to assign the scores is from 1 to 5 (Blackhurst, Scheibe and Johnson, 2008, p.143-165). IDNameDescriptionProbabilityImpactScoreTreatment Strategy 1Project-related risks:Schedule &Budget Overrun Thetimeframe identified for the projectis270 daysandthe estimated budget is AUD $357,226.00. Duetothe unexpected changes, unavailability of theresources, changein policies,and otherfactors, 3515Riskavoidance shall be used with thepro-active approachshown bytheproject leadersand managers.The ProjectManager alongwiththe senior management resourcesmust conductproject audits and reviews to keep a track of 4
Construction of a Residential Suite the project may bedelayed which will also increasethe costs. thevaluesof the scheduleand budget. 2Health& Safety Risks The construction workersand resourceswill beexposedto theserisksdue to the accidents that may happen onthe construction site. 155Thereshallbe auditsdoneto validate the health andsafety conditionsatthe workplace and the construction site to preventtherisk from taking place (Cerniglia- Lowensen,2015, p. 4-7). 3Legal Obligations TheWorker Health & Safety Regulations, Environmental Safety& Sustainability Act,Data ProtectionAct, etc. are some of thelegal standardsand laws that will be requiredtobe followed.The non-compliance mayresultin 2510Thereshallbe auditsdoneto validatethelegal compliance at the workplaceto preventtherisk from taking place (Fochmannand Haak, 2015, p.10). TheLegalhead mustcarryout regular reviews. 5
Construction of a Residential Suite legal punishments. 4Technical Faults The construction toolsandthe management toolsmay experience issuesor failures. 339Risk transfer shall beusedasthe strategyandthe third-party vendorsshallbe askedtoresolve the issue. 5Resource RisksUnavailability of the resources forwork, enhanced absenteeism rate,resource conflicts& disputes, reducedworker productivity, andresource scarcityare someofthe resourcerisks that may appear andimpactthe progress. 3515TheProject Manageralong withthesenior managementmust track the resource performance using theKey Performance Indicators.The resourcesshall alsobeprovided withresource- friendlywork cultureand atmosphere. There shallberegular reviewsand discussions conducted with the resources. 6Quality IssuesISO9001and TQMarethe quality 155Thereshallbe auditsdoneto validatethe 6
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Construction of a Residential Suite standardsthat must be adhered with.The inabilitytodo so may lead to theissuesof non-compliance. compliance towardsthe qualitystandards attheworkplace andtheQuality Manager shall also conduct verification cycles (Ershadi,Aiasi and Kazemi, 2018, p.284). 7Market RisksTherewillbe construction equipmentand materials neededtobe procuredalong with the paints, furniture,etc. Thechangein theinflation rates and market trendsmay impactthe project. 248The market studies shall be conducted usingthe techniquesas automateddata analysis,market surveys,and interviewsto understandthe market trends and avoid the risks. 8Environmental Issues Theweather conditions or the occurrenceof naturalhazards maycomeup andimpactthe project progress. 155Disasterrecovery plansmustbein place to deal with theissuesof naturalhazards anddisasters. There shall also be schedulingdone 7
Construction of a Residential Suite adequately on the basisofthe weather conditions. 9Operational Errors The management, construction, andoperational workersmay performcertain errors that may notberolled back. 4416Resource trainings shall be conducted toavoidtherisk from taking place. 10Communicatio n Issues Theproject resourcesand the stakeholders maynothave clear communication cyclesfollowed betweenthem leading to gaps. 4520TheProject Managermust developand circulatea communication planforthe membersand stakeholdersand theguidelines specifiedinthe planshallbe followed. The project schedule and budget will be the prime constraints for the project as there are no variations possible. The environmental conditions may also become constraint for the project. It is assumed that the resources will be provided with the tools and equipment required during the project timeline. 8
Construction of a Residential Suite Resources Needed The details of the human and non-human resources are covered in the table below. Stakeholders List There will be several stakeholders associated with the project. The sponsor of the project will be the family for which the residential suite is being constructed. The project funds and the approval on the deliverables will be provided by the sponsor. The company has a huge customer base in the market and the outcomes of the project will have an impact on the engagement levels of the customers with the organization (Missonier and Loufrani-Fedida, 2014, p.1108-1122). There will be regulatory agencies involved with the project that will keep a track on the legal and quality compliance levels during the project. The construction material and other equipment necessary for the project will be provided by the suppliers. The project activities will be performed by the resources and the Project Manager using the funds allotted and the specification provided. Team Operating Principles The team will maintain compliance towards the ethical standards and protocols. The communication plan will be used in the project to determine the communication and meeting guidelines. There will be a daily internal meeting conducted among the project team and a weekly external meetings with the stakeholders (Markaki, Sakas and Chadjipantelis, 2011, p.151-154). The project team members shall send a daily status report to the Project Manager. 9
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Construction of a Residential Suite The Project Manager shall communicate the project progress to the stakeholder through a weekly status report and the weekly meeting organized using the tele- conferencing medium. Lessons Learned There are several phases in the project that are essential and the best way to carry out a project is in a series of phases. There are also deliverables associated with each of the project phases. The first phase is the start-up phase and project charter is one of the prime deliverables that is provided at the end of this phase. The project charter must clearly specify the details and background of the project along with the information on the scope. The project provided a chance to develop the project charter and the scope overview, business case, and background was some of the essential sections of the same. The charter document must also provide the sponsor and stakeholders with the information on the project details, such as primary risks involved with the project, associated milestone schedule, resources allotted to the project, stakeholder information, and the primary principles that the members of the project team shall follow. The charter document must also comprise of the information on the project budget, project schedule. There shall be high-level details included in the document as the detailed account of all of this information is covered in the project plan. The project charter shall be submitted as per the due date of delivery. Signatures & Comments Project Sponsor (Name): Project Sponsor (Signature): Date of Delivery: Approved: Yes/No Additional Comments: 10
Construction of a Residential Suite References Blackhurst, J., Scheibe, K. and Johnson, D. (2008). Supplier risk assessment and monitoring for the automotive industry.International Journal of Physical Distribution & Logistics Management, 38(2), pp.143-165. Cerniglia-Lowensen, J. (2015). Learning From Mistakes and Near Mistakes: Using Root Cause Analysis as a Risk Management Tool.Journal of Radiology Nursing, 34(1), pp.4-7. Desmond, C. (2016). Project to plan for significant process change.IEEE Engineering Management Review, 44(2), pp.15-16. Ershadi, M., Aiasi, R. and Kazemi, S. (2018). Root cause analysis in quality problem solving of research information systems: a case study.International Journal of Productivity and Quality Management, 24(2), p.284. Fochmann, M. and Haak, M. (2015). Strategic Decision Behavior and Audit Quality of Big and Small Audit Firms in a Tendering Process.SSRN Electronic Journal. Kloppenborg,T.,Anantatmula,V.andWells,K.(2014).ContemporaryProject Management. 4th ed. Mason, OH: Cengage Learning US. Markaki, E., Sakas, D. and Chadjipantelis, T. (2011). Building the Interactive Relationship between the Top Management and the External Project Manager: The Communication Plan in Laboratory Research.Key Engineering Materials, 495, pp.151-154. Missonier, S. and Loufrani-Fedida, S. (2014). Stakeholder analysis and engagement in projects:Fromstakeholderrelationalperspectivetostakeholderrelationalontology. International Journal of Project Management, 32(7), pp.1108-1122. 11
Construction of a Residential Suite Appendix ABC is an Australian construction company that has its headquarters in Sydney. The company was set up in the year 2005 and has been engaged in the construction of commercial and residential buildings since its inception. The company has undertaken a project of constructing a residential suite for an Australian family in Sydney. 12