RESPONSE TO CLASSMATE’S DISCUSSION 3. : RESPONSE TO CLASSMATE’S

REPLY TO CLASSMATE DISCUSSION Jazzman Taylor To: XYZ Company Employees From: Human Resources Department Subject: Use of Internet Policy This memo is to make employees aware of the new company policy on internet use. The general rules of internet Responsible and productive use of the internet is expected of all employees. No personal social media activities are allowed on company computers. Major social media sites will be blocked and restricted on company computers. Other not-safe-for-work websites are blocked and restricted on company computers. Personal emails may be utilized to handle personal business only. Work-related information should only be discussed on the company email assigned to you. Electronic communications are subject to monitoring. Employees must sign consent forms. Any illegal activities (including illegal downloading of any file, pornographic, obscene, profane, discriminatory) will be punishable by law and by the company. The only hard drives to be inserted

Running head: RESPONSE TO CLASSMATE’S DISCUSSION 1
Response to Classmate’s Discussion
Name
Institution

RESPONSE TO CLASSMATE’S DISCUSSION 2
Response to Classmate’s Discussion
I would like to begin this response by commending you, Jazzman Taylor, for composing
an exhaustive memo. The memo is, indeed, exhaustive because it presents a comprehensive
discussion on the new internet policy that has been rolled-out by the company. A thorough and
critical analysis of the memo reveals that it has lots of strengths that make it ideal for such a
formal communication process.
The first thing that appealed to me in your memo is that it is formal. It is a standard
memo that was written using the right structure, outline, and format that befits it. It indicates the
originator, recipients, and the subject of discussion. Each of these is conspicuously-present in the
memo for everyone to see. All these are made to be as clear and précis as possible. For example,
apart from indicating the HRM department as the source, the memo categorically-indicates the
new internet user policies as its main subject (Safa, Von Solms & Furnell, 2016). The other thing
that appealed to me in the memo is the precision and clarity with which you addressed your
points. You not only mention the new policy, but give detailed information about it (Jeon &
Hovav, 2015). You clearly state the new policy, its requirements, the dos, don’ts and go ahead to
give its legal justification. All these are explained in a proper manner using a simple, official,
and clear language.
Overall, I like your memo. However, the only recommendation I would lie to give is that
you should ensure that you indicate all the consequences that might be faced by the employees
who violate the new policy. If you do that, your memo will be ideal for making such official
communication.

RESPONSE TO CLASSMATE’S DISCUSSION 3
References
Jeon, S., & Hovav, A. (2015, January). Empowerment or control: Reconsidering employee
security policy compliance in terms of authorization. In 2015 48th Hawaii International
Conference on System Sciences (pp. 3473-3482). IEEE.
Safa, N. S., Von Solms, R., & Furnell, S. (2016). Information security policy compliance model
in organizations. Computers & Security, 56, 70-82.