Business Processes and System Requirements

Running head: ACCOUNTING INFORMATION SYSTEMS
Accounting Information Systems
Name of the Student
Name of the University
Author’s Note

1ACCOUNTING INFORMATION SYSTEMS
Table of Contents
Executive Summary.........................................................................................................................2
Introduction......................................................................................................................................3
Question 1: Definition of Business Processes.................................................................................4
Answer to [a]...............................................................................................................................4
Question 2: Development of Business Requirements.....................................................................5
Answer to [b]...............................................................................................................................5
Answer to [c]...............................................................................................................................7
Question 3: Determination of System Requirements......................................................................8
Answer to [a]...............................................................................................................................8
Question 4: Selection of Software.................................................................................................10
Answer to [a].............................................................................................................................10
Answer to [b].............................................................................................................................10
Question 5: Selection of Vendor....................................................................................................11
Answer to [a].............................................................................................................................11
Answer to [c].............................................................................................................................14
Conclusion.....................................................................................................................................15

2ACCOUNTING INFORMATION SYSTEMS
Executive Summary
The main aim of this report is to analyze the importance of automated accounting system for the
companies. For this reason, a research on accounting information system is done based on the
provide case study of B Bakery. At present, B Bakery uses manual accounting system. For this
reason, the advantages of automated accounting system are described in the report. Various
accosting software is taken into consideration for the report like MYOB. XREO, DecEasy and
others. Lastly, based on the outcome of the whole report, it is found that the implementation of
MYOB will be suitable for the business operations of B Bakery.

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Introduction
Accounting Information System plays a crucial role in tracking the financial activities
and information of the companies in an effective and systematic way (Romney and Steinbart
2012). It can be seen that extreme competition is one of the prime characteristics of the modern
business environment. In order to cope up with this competitive business environment, it is
essential for the business organizations for the adoption of various advanced technologies in
order to get the necessary competitive advantage (Soudani 2012). The main motive of this report
is to analyze and evaluate the importance and needs for an efficient accounting information
system for B Bakery. From the provided case study, it can be seen that the B Bakery has not
adopted the automated accounting information system as the firm is still using manual for of
accounting systems. In various part of this report, the importance and usefulness of various
accounting information are discussed in respect to B Bakery. In addition, various suggestions are
also provided to the company for the adoption of effective accounting information system.
Question 1: Definition of Business Processes
Answer to [a]
From the provided information, it can be seen that the main business process of B
Bakery is to produce and supply breads and various confectionary products to different
businesses, supermarket and pub-chains. Thus, it can be seen that B Bakery is mainly a bakery
firm. The owner of a bakery company is known as baker. In more specific words, baker refers to
the person who produces various types of breads and cakes with the help of heated sources and
supplies them to various businesses. On the other hand, bakers refers to the particular place
where a baker produces and sells his/her produces breads and cakes. There is not any exception

4ACCOUNTING INFORMATION SYSTEMS
of this fact in case of B Bakery as the firm has to carry different business processes and
activities. The follow section provides the description of various business activities of B Bakery:
Bakery Products Production: From the provided information, it can be seen that the main
business operation of this company is dealing with the production of various types of bakery
products. There is a Unique Selling Proposition (USP) can be seen for the company. As per the
provided case study, it is prominent that the firm put large emphasis on the health related factors
in their bakery products. For this reason, B Bakery produces healthy bakery products for their
customers. This can be considered as the USP of the company.
To Conduct the Business in Manual Basis: As per the case study, it can be seen that B Bakery
has been carrying out their business activities on the manual basis. From this, it can be
understood that B Bakery uses to record all the financial and non-financial transaction of the
company on the manual basis rather than using an advances technical accounting system. This
can be done with the help of various technologically advanced accounting software. The
continuation of manual accounting system can be identified as one of the major drawbacks of B
Bakery as the company has failed to adopt any ERP system.
Distribution of Product: According to the provided information, it can be seen that distribution
of produced bakery products is another major business operation of B Bakery. From this, it can
be understood that there is a separate business unit of B Bakery in the organization for managing
the process of product distribution. In this regard, it can be observed that B Bakery has made
collaboration with different types of distribution channels in order to sell their products. Some of
the major adopted distribution channel is supermarket chains, pub-chains and others.

5ACCOUNTING INFORMATION SYSTEMS
Ineffective Management of Human Resource: From the provided case study, it can be seen that
the employee base of B Bakery is 70. B Bakery uses to manage the salary process of their
employees in manual basis. From this, it can be observed that there is a lack of effective
computerized system for the processing of salaries for the employee in B Bakery. This manual
process affects the accounts department of the company along with the employees. Thus, from
the above discussion, it can be understood that lack of effective accounting information system is
affection various aspects of the business activities of B Bakery.
Question 2: Development of Business Requirements
Answer to [b]
The provided case study depicts the success of B Bakery in making good amount of
turnover. However, one cannot ignore the fact that the business operation of B Bakery is going to
be affected in the near future due to the adoption of accounting processes on the manual basis
(Laudon and Laudon 2016). The following discussion suggests some business activities for
making the business operations of B Bakery smooth.
Pay-roll System with Automated Accounting Software: In present, it can be seen that B Bakery
has adopted manual system for the processing and payment of salaries for their employees. As B
Bakery is considered as one of the major growing firms, it is of utmost important for them to
implement an effective structure for employee pay roll that will be automated. This will help the
company in crediting the salaries of their employees (Hall 2012).
Analysis of Cost Difference of Outflow and Inflow Activities: As per the earlier discussion, B
Bakery is a growing organization and thus, it is crucial for them to make classification of
different kinds of cost in the manufacturing and production process of the company. Apart from