Implementation of SAP S/4HANA for SAP Business All-in-One Solution - Project Plan

This project plan outlines the implementation of SAP S/4HANA for SAP Business All-in-One Solution for Yes Chemist Pty. The report discusses the project scope, business case, project schedule, resources, budget, risks, and communication.

VUIS CONSULTING PTY LTD.
PROJECT PLAN [INSERT VERSION NUMBER]
IMPLEMENTATION OF SAP S/4HANA for SAP BUSINESS ALL-IN-
ONE SOLUTION
[INSERT DATE HERE]
[INSERT AUTHOR NAME HERE]
[INSERT AUTHOR JOB TITLE HERE]
[INSERT AUTHOR EMAIL HERE]
The following template is for educational purposes only.

CONTENTS
Table of Contents
Glossary............................................................................................................................. 3
Introduction......................................................................................................................... 4
Project scope......................................................................................................................4
Business case..................................................................................................................... 5
Project Schedule and Approach (Rollout strategy)..............................................................6
Resources........................................................................................................................ 10
Budget.............................................................................................................................. 11
Risk................................................................................................................................... 13
Communication................................................................................................................. 14
Summary.......................................................................................................................... 14
Bibliography...................................................................................................................... 15
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Glossary
Term Definition
Project Scope It is a part of project planning that identified the goals and the deliverables
of the project
Business
Case
Deals with the justification of the proposed project
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Introduction
VUISC is a consulting firm that based on Melbourne. The consulting firm has taken the
charge of managing and implementing a SAP S/4HANA for SAP Business All-in-One. The
purpose of the report is to understand the scope and the objectives of the project. The report
will be discussing the schedule and the resource requirements of the project as well.
Project scheduling and the roll out strategy identification of the project implementation are
important to consider before implementation in order to identify the risks and issues in the
project. The scope, business case, schedule and the resource requirement will be discussed
in the report. This report will act as project plan that will help in easier implementation of the
project. The project plan will be identifying the communication method by developing a
communication matrix. The schedules, activities and the deliverables of the project will
elaborated in the following paragraphs.
Project scope
The Project aims in implementing a SAP S/4HANA for SAP Business All in one for the client
Yes Chemist. The processes of implementation of the system will mainly consists of
appropriate scheduling and execution and testing. The project will be termed as successful if
the software is implemented within the schedule and appropriate data conversion and data
transfer is followed. The testing phase of the project aims in identification and elimination of
the bugs in the system.
The project will be termed as successful only if the project is able to meet the identified
deliverables. Successful implementation of deliverables of the project will be based on
accurate quality testing and for that the acceptance criteria of the quality standard will be
identified. The table below gives an idea of the deliverables and the acceptance criteria.
Deliverables Acceptance Criteria of Quality Standards
Preparation and development of Infrastructure
Equipment
No more than 15 days can be allocated for this
task
Data Conversion and Validation The process of data conversion should follow the
legacy data structure.
System Integration and System Testing A comprehensive testing module is needed to be
followed and the bugs should be removed within
the set time
Training VUISC should impart training to the users. This is
essential as VUISC team members have an idea
of the all the functionalities of the organization.
Documentation Accurate documentation of each of the phases of
the task should be maintained
Maintenance of the Software VUISC should ensure appropriate maintenance
and support in a regular interval.
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The assumptions that has been considered are as follows-
1. The project schedule is realistic
2. The Budget estimation is appropriate
The Constraints are as follows-
1. Maintenance would be provided only for a limited time
2. The budget will con consider chances in the cost of the resources.
Business case
This project is needed as Yes Chemist is finding difficulties in managing the business
processes running in the organization. The business needs that the project will most likely
address are as follows-
1. The new system will be replacing the existing legacy accounting system along with the HR
management system.
2. The operational weakness associated with the organization will most likely be mitigated by
the implementation of this Software.
Thus is can be said that the project is justified and help in making the process of information
management in Yes Chemist quite easier. The benefits and the benefit measures of the
project is represented in the following table-
Benefits Benefit Measures
The system will ensure management of the work
processes
SAP will ensure easier management of the
business processes and it should be
experienced.
The new system will be cost effective approach of
data management
The reduction in the management cost of the
business process of the organization will be the
benefit measure.
The sales and the order processing cost will be
reduced
The reduction in the processing cost will be
reflected in the transaction report
The consistent operation in the organization will
be followed
The progress report should reflect that
The de-benefits are as follows-
1. The initial cost of implementation of the system is high.
2. Training the staffs about the new system is mandatory
3. The productivity can be reduced in the initial days as the staffs are needed to be trained.
4. The feature of point of recovery is not present.
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Project Schedule and Approach (Rollout strategy)
The project will be implemented through a number of phases. Each phase is important for
measuring the success of the project. The estimated project schedule is represented as
follows-
Task Name Duration Start Finish
SAP S4HANA for SAP Business
All in One for Yes Chemist Pty 221 days Tue 25-07-17 Tue 29-05-18
Project starts 1 day Tue 25-07-17 Tue 25-07-17
Feasibility Study 6 days Wed 26-07-17 Wed 02-08-17
Analyzing the operational
Feasibility 3 days Wed 26-07-17 Fri 28-07-17
Checking if the Project is
technically feasible 5 days Wed 26-07-17 Tue 01-08-17
Documenting the report 1 day Wed 02-08-17 Wed 02-08-17
Requirement Analysis 11 days Wed 26-07-17 Wed 09-08-17
identifying the Resource
Requirements 2 days Wed 26-07-17 Thu 27-07-17
Preparing the Plan for the Project
based on the Requirements and
Deliverables
3 days Fri 28-07-17 Tue 01-08-17
Understanding the Functional
Requirements 4 days Fri 28-07-17 Wed 02-08-17
Estimation and Preparation of the
Schedule Plan 3 days Thu 03-08-17 Mon 07-08-17
Documenting the Requirements 2 days Tue 08-08-17 Wed 09-08-17
M1: Completion of The
Requirement Analysis and Scheduling 0 days Wed 09-08-17 Wed 09-08-17
Project Preparation and
implementation 102 days Thu 03-08-17 Fri 22-12-17
Server room demolition 15 days Thu 03-08-17 Wed 23-08-17
Permission for cloud hosting 10 days Thu 24-08-17 Wed 06-09-17
Designing the Interface of the
Software 15 days Thu 07-09-17 Wed 27-09-17
Coding 30 days Thu 28-09-17 Wed 08-11-17
Database Coding 30 days Thu 09-11-17 Wed 20-12-17
Linking with the data base 2 days Thu 21-12-17 Fri 22-12-17
connection of new servers with the
existing network 10 hrs Thu 24-08-17 Fri 25-08-17
M2: Completion of Project
Preparation 0 days Fri 25-08-17 Fri 25-08-17
Data Conversion 22 days Mon 25-12-17 Tue 23-01-18
Understanding the legacy of data
structures 3 days Mon 25-12-17 Wed 27-12-17
Setting up the data extractor and
script development 2 days Thu 28-12-17 Fri 29-12-17
Data validation and cleansing 3 days Mon 01-01-18 Wed 03-01-18
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Development of the automated
script for loading data into B1 instance 2 days Thu 04-01-18 Fri 05-01-18
Testing in real time instance 3 days Mon 08-01-18 Wed 10-01-18
Defect rectification 2 days Thu 11-01-18 Fri 12-01-18
Post data migration analysis 4 days Mon 15-01-18 Thu 18-01-18
Manual data rectification by client 3 days Fri 19-01-18 Tue 23-01-18
M3: Completion of Data
Completion 0 days Tue 23-01-18 Tue 23-01-18
Integration and Testing 31 days Wed 24-01-18 Wed 07-03-18
Preparation for Integration 1 day Wed 24-01-18 Wed 24-01-18
Integration of new SAP system
with e-gate feature for corporate
banking
5 days Wed 24-01-18 Tue 30-01-18
Testing 26 days Wed 31-01-18 Wed 07-03-18
system testing 6 days Wed 31-01-18 Wed 07-02-18
black box testing 5 days Thu 08-02-18 Wed 14-02-18
end to end testing with live e-gate
instance 10 days Thu 15-02-18 Wed 28-02-18
System integration Testing 5 days Thu 01-03-18 Wed 07-03-18
M4: Completion of Integration
and testing of SAP 0 days Wed 07-03-18 Wed 07-03-18
Documentation and training 37 days Thu 01-03-18 Fri 20-04-18
Documentation of the Project
progress Report 5 days Thu 01-03-18 Wed 07-03-18
Development of functionality
manuals 7 days Thu 01-03-18 Fri 09-03-18
Review of the standard of SAP
business All in one end user manuals 15 days Mon 12-03-18 Fri 30-03-18
Customization of the manuals
based on client's delivery requirements 5 days Mon 02-04-18 Fri 06-04-18
Training by VUISC trainer to the
staffs of Yes Chemist 10 days Mon 09-04-18 Fri 20-04-18
M5: Completion of
Documentation and training Phase 0 days Fri 20-04-18 Fri 20-04-18
Acceptance Testing and Client
Sign off 12 days Mon 23-04-18 Tue 08-05-18
Performing acceptance testing on
the application developed 7 days Mon 23-04-18 Tue 01-05-18
Sign Off 5 days Wed 02-05-18 Tue 08-05-18
Completion of hardware and
software installation 2 days Wed 02-05-18 Thu 03-05-18
Ensuring successful completion
of the Coding part and data conversion 2 days Wed 02-05-18 Thu 03-05-18
Documenting the report 5 days Wed 02-05-18 Tue 08-05-18
M6: Completion of Acceptance
Testing and successful client sign off 0 days Tue 08-05-18 Tue 08-05-18
Application go live 15 days Wed 09-05-18 Tue 29-05-18
server equipments tested by
VUISC technical staff before SAP
installation
2 days Wed 09-05-18 Thu 10-05-18
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Installation by Frontline Engineer 2 days Fri 11-05-18 Mon 14-05-18
go live 1 day Tue 15-05-18 Tue 15-05-18
Maintenance post go live 2 wks Wed 16-05-18 Tue 29-05-18
Project Ends 0 days Tue 29-05-18 Tue 29-05-18
The Gantt Chart of the project is represented below-
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Figure 1: Representing the Gantt chart of the shifting project
(Source: Generated by Author using MS project)
The work activities marked in red in the Gantt chart above depict the critical path of the
project
Resources
The resources associated with this project is represented in the following table-
Resource Name Max. Units Std. Rate
IT Project Manager VUISC 100% $195.00/hr
VUISC Programmers 200% $95.00/hr
VUISC Testers 500% $35.00/hr
VUISC business Analyst 100% $130.00/hr
VUISC Technical writers 100% $95.00/hr
VUISC End user trainers 100% $115.00/hr
Peter Cables Pty Ltd 500% $60.00/hr
Frontline Engineer 100% $30.00/hr
VUISC technical staffs 200% $10.00/hr
installation 100% $0.00/hr
VUISC Data base Programmer 100% $0.00/hr
VUISC Technical Officer 200% $85.00/hr
VUISC Administration Office 100% $50.00/hr
VUISC Data Entry Officers 100% $60.00/hr
VUISC System Integrator 100% $0.00/hr
The resource overview report is represented in the following picture-
IT Project Manager VUISC
VUISC Programmers
VUISC Testers
VUISC business Analyst
VUISC Technical writers
VUISC End user trainers
Jacob and Sons Pty Ltd subcontracting saffs
Peter Cables Pty Ltd
Frontline Engineer
VUISC technical staffs
installation
VUISC Data base Programmer
VUISCTechnical Officer
VUISC Administration Office
VUISC Data Entry Officers
VUISC System Integrator
0 hrs
200 hrs
400 hrs
600 hrs
800 hrs
Actual Work Remaining Work Baseline Work
Figure 2: Representing the resource Overview
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(Source: generated by Author using MS Project)
Budget
The Budget estimated for the project is represented in the following table-
Task Name Duration Start Cost
SAP S4HANA for SAP
Business All in One for Yes
Chemist Pty
221 days Tue 25-07-
17 $356,645.00
Project starts 1 day Tue 25-07-17 $1,560.00
Feasibility Study 6 days Wed 26-07-
17 $10,040.00
Analyzing the operational
Feasibility 3 days Wed 26-07-17 $5,400.00
Checking if the Project is
technically feasible 5 days Wed 26-07-17 $3,400.00
Documenting the report 1 day Wed 02-08-17 $1,240.00
Requirement Analysis 11 days Wed 26-07-
17 $23,240.00
identifying the Resource
Requirements 2 days Wed 26-07-17 $3,120.00
Preparing the Plan for the Project
based on the Requirements and
Deliverables
3 days Fri 28-07-17 $6,720.00
Understanding the Functional
Requirements 4 days Fri 28-07-17 $6,240.00
Estimation and Preparation of the
Schedule Plan 3 days Thu 03-08-17 $4,680.00
Documenting the Requirements 2 days Tue 08-08-17 $2,480.00
M1: Completion of The
Requirement Analysis and
Scheduling
0 days Wed 09-08-17 $0.00
Project Preparation and
implementation 102 days Thu 03-08-17 $245,145.00
Server room demolition 15 days Thu 03-08-17 $15,000.00
Permission for cloud hosting 10 days Thu 24-08-17 $170,800.00
Designing the Interface of the
Software 15 days Thu 07-09-17 $11,400.00
Coding 30 days Thu 28-09-17 $22,800.00
Database Coding 30 days Thu 09-11-17 $22,800.00
Linking with the data base 2 days Thu 21-12-17 $1,520.00
connection of new servers with
the existing network 10 hrs Thu 24-08-17 $825.00
M2: Completion of Project
Preparation 0 days Fri 25-08-17 $0.00
Data Conversion 22 days Mon 25-12-
17 $8,040.00
Understanding the legacy of data
structures 3 days Mon 25-12-17 $2,280.00
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Setting up the data extractor and
script development 2 days Thu 28-12-17 $160.00
Data validation and cleansing 3 days Mon 01-01-18 $240.00
Development of the automated
script for loading data into B1
instance
2 days Thu 04-01-18 $160.00
Testing in real time instance 3 days Mon 08-01-18 $1,080.00
Defect rectification 2 days Thu 11-01-18 $1,520.00
Post data migration analysis 4 days Mon 15-01-18 $320.00
Manual data rectification by
client 3 days Fri 19-01-18 $2,280.00
M3: Completion of Data
Completion 0 days Tue 23-01-18 $0.00
Integration and Testing 31 days Wed 24-01-
18 $11,240.00
Preparation for Integration 1 day Wed 24-01-18 $760.00
Integration of new SAP system
with e-gate feature for corporate
banking
5 days Wed 24-01-18 $400.00
Testing 26 days Wed 31-01-
18 $10,080.00
system testing 6 days Wed 31-01-18 $1,680.00
black box testing 5 days Thu 08-02-18 $1,400.00
end to end testing with live e-
gate instance 10 days Thu 15-02-18 $2,800.00
System integration Testing 5 days Thu 01-03-18 $4,200.00
M4: Completion of Integration
and testing of SAP 0 days Wed 07-03-18 $0.00
Documentation and training 37 days Thu 01-03-18 $32,620.00
Documentation of the Project
progress Report 5 days Thu 01-03-18 $400.00
Development of functionality
manuals 7 days Thu 01-03-18 $5,320.00
Review of the standard of SAP
business All in one end user manuals 15 days Mon 12-03-18 $12,600.00
Customization of the manuals
based on client's delivery
requirements
5 days Mon 02-04-18 $3,800.00
Training by VUISC trainer to the
staffs of Yes Chemist 10 days Mon 09-04-18 $10,500.00
M5: Completion of
Documentation and training Phase 0 days Fri 20-04-18 $0.00
Acceptance Testing and Client
Sign off 12 days Mon 23-04-
18 $6,080.00
Performing acceptance testing on
the application developed 7 days Mon 23-04-18 $1,960.00
Sign Off 5 days Wed 02-05-
18 $4,120.00
Completion of hardware and
software installation 2 days Wed 02-05-18 $160.00
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Ensuring successful
completion of the Coding part and
data conversion
2 days Wed 02-05-18 $160.00
Documenting the report 5 days Wed 02-05-18 $3,800.00
M6: Completion of
Acceptance Testing and successful
client sign off
0 days Tue 08-05-18 $0.00
Application go live 15 days Wed 09-05-
18 $18,680.00
server equipments tested by
VUISC technical staff before SAP
installation
2 days Wed 09-05-18 $160.00
Installation by Frontline
Engineer 2 days Fri 11-05-18 $480.00
go live 1 day Tue 15-05-18 $1,640.00
Maintenance post go live 2 wks Wed 16-05-18 $16,400.00
Project Ends 0 days Tue 29-05-18 $0.00
The resource Cost overview is represented in the following picture-
$0.00
$10,000.00
$20,000.00
$30,000.00
$40,000.00
$50,000.00
$60,000.00
$70,000.00
Actual Cost Remaining Cost Baseline Cost
Figure 3: Representing the Resource Cost Overview
(Source: Generated by Author using MS project)
Risk
Each project is associated with a number of risks. Identification and management of the risks
are necessary in order to ensure absence of issues in the project. A risk register is a tool for
ensuring accurate risk identification and mitigation. The risk register for this project is
represented in the following table-
Sl. No Security Risk Likelihood Impact/Severity
1. Technical Risk High Medium
2. Risk of Data loss Medium High
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during data Conversion
3. Operational Risk High Medium
4. Improper training Medium Medium
5. Schedule Risk Low Low
Communication
Effective communication among the team members is essential in order to ensure that the
project progress is readily updated to all the stakeholders. For that, it is necessary to
develop an appropriate communication plan. The communication matrix for this project is
represented below-
Communication
activities
Target
Audience
Frequency Distribution
Vehicle
Progress Report Team members Weekly Email
Status Report Team members and
stakeholders
Monthly Email
Resource Updates Team Members Bi-Weekly Email and Face to Face
communication
Scheduling updates Team Members and
stakeholders
Weekly Email
Budget Updates Team Members and
stakeholders
Monthly Email
Summary
The project plan that has been prepared provides an idea of the implementation process of
SAP HANA in Yes chemist. The plan discusses the business case scope and the resource
requirements of the project. The details of the schedule and the budget have also provided
been. Risk register and communication plan are two of the significant project management
tools. The project plan gives an idea of the risk register and the communication plan that has
been prepared for this project.
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Bibliography
Binder, J., 2016. Global project management: communication, collaboration and
management across borders. Routledge.
Burke, R., 2013. Project management: planning and control techniques. New Jersey, USA.
Galliers, R.D. and Leidner, D.E. eds., 2014. Strategic information management: challenges
and strategies in managing information systems. Routledge.
Harrison, F. and Lock, D., 2017. Advanced project management: a structured approach.
Routledge.
Heagney, J., 2016. Fundamentals of project management. AMACOM Div American Mgmt
Assn.
Kerzner, H. and Kerzner, H.R., 2017. Project management: a systems approach to planning,
scheduling, and controlling. John Wiley & Sons.
Larson, E.W. and Gray, C., 2013. Project management: The managerial process with MS
project. McGraw-Hill.
Leach, L.P., 2014. Critical chain project management. Artech House
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