Security Measures and Obsolescence Mitigation for Costly Inventories and Equipment Spare Parts

This article discusses the security measures and obsolescence mitigation techniques for costly inventories and equipment spare parts. It covers topics such as secured location of the warehouse, locked stores, stock taking, security alarms, training employees about security, inventory insurance, and recommendations for obsolescence mitigation. It also explains the guidelines to achieve total productive maintenance and obsolescence prevention for costly equipment, such as focused improvement, autonomous maintenance, planned maintenance, training and educating, early equipment management, safety healthy environment, and total productive maintenance in administration. The article concludes by emphasizing the importance of implementing these guidelines and educating employees to ensure efficient operations and high-quality production.

UNIVERSITY NAME
Student’s name
Student’s ID
Resource Planning and Management
Question 1. a)

Costly inventories and buffer stock are essential resource material for a factory. The inventories
and the materials require proper storage, security and arrangement. The following are various
security measures and arrangement for costly inventories and buffer stock. (Delmas and Pekovic,
2015)
Secured location of the warehouse.
The location should be free from any security threat such as access by burglars and thieves .The
area should be free from disaster that may be posed as a result of natural calamities such as
flooding, earthquakes and tsunami.
Locked stores
The warehouse should have limited access and only authorized working personnel should access
the premise during authorized working hours; this reduces threat that could have been inflicted to
an unauthorized people or personnel by the hazardous stock. (Ben-Zvi and Lechler, 2014)
Stock taking
The factory administration should maintain regular weekly inventories stock taking to ensure
maintenance check in number of the stocks according to production demands and avoid wastage.
Security alarms
The warehouse premise should be under 24 hours security surveillance by closed circuit cameras
and a well trained human security personnel .This ensures there is 24 hours monitoring of the
persons accessing the premise. (Mohdzain, White and Ward, 2012)
Training employees about security

Security education to the personnel accessing the premise is mandatory. The personnel having
access to the premise should be enlightened in the ways of ensuring their safety and security of
the inventories.
Inventory insurance
The factory should also undertake the insurance cover to cater for expenses that may results from
destruction caused by natural calamities such as earthquakes, tsunami and floods.
Question 1, b
Recommendations for obsolescence mitigation of stock of volatile materials and equipment
spare parts.
The organization should conduct consistent preventive maintenance measures of volatile stock
and equipment spare parts. This will ensure updated check on their performance efficiency .in
addition, the organization should also carry out training to support legacy equipment, the
working personnel and the newly employed should be consistently enlightened about the
performance of the machine that they handle. This ensures updated performance of the machine
even with the retirement of the aged personnel. (Gilbert, 2007)
Planning for spare replacement and legacy repairs, monitoring of spare parts is also essential for
updated performance of the machine, therefore a third party specialist should be given the task to
maintain the spare parts and ensure the spare parts are in the right place at the right time and also
ensures proper condition and supply of spare parts is maintained. This can also help to reduce the

inventory and also help provide more immediate spare parts availability. (Guermazi, Ben Ayed
and Ben-Abdallah, 2014)
The production machines may also be fixed to updated standards to increase efficiency of their
performance. This may be achieved by combining recent and old technological tools in
production process, thereby by combinations of the old and new technological tools, the
production of the company increases due to increase in performance of the company.
Managing obsolescence status :this is achieved by close monitoring of life cycle stages of
obsolescence, this curtails it to manageable levels thus prevents risks that may be associated
with higher level of obsolescence this is done by employing specialists who monitors these cycle
stages. (Mukala and Walt, 2013)
Question 2
Total productive maintenance to an organization means strive to achieve perfect production in
the sense that there are no breakdowns, no defects, no small stops or slow running of the
machine involved in production, it also values a safe working environment with no accidents.
The following are the guidelines to achieve the total productive maintenance and obsolescence
prevention for costly equipment.
Focused improvement.
This is organizing the working personnel to work in small groups together to achieve regular
improvements in machines used in productions .This ensures the company creates better
machines which work best and ensures a continuous operation improvement. In case of re

occurring problems of the machines, the organization should ensure it is resolved by the special
team formed for the operation. (Farhan et al., 2011)
Autonomous maintenance.
This involves putting up responsibilities for routine maintenance such as cleaning, polishing and
lubricating. This ensures identification of emergent issues before they become failures, the
operators become knowledgeable of the equipment, and it also frees maintenance personnel for
higher level tasks. Planned maintenance.
It refers to scheduling maintenance tasks based on predictable failure rates, this ensures reduced
inventory through proper controlling of the machine failure. It also enables better planning for
maintenance of equipments which are not scheduled for productions.
Training and educating
The organization should focus on providing enough training to workers and educating them
accordingly about total production management in order to achieve the set goals of having an
effective and efficient total production. By taking this measures in to consideration the
organization will be able to ensure the machine operators have required knowledge to operate
and maintain the equipment, in case of default they will also be able to handle. Improving the
quality of personnel handling the operation in an organization generally improves the quality of
the total productions in an organization.

Early equipment management.
The practical knowledge and skills of handling the machine should be well understood by
operators at the start level. This will guide operators to avoid break down of machines ones they
get enough knowledge before start using the equipment. If the organization follows these
measures, it will achieve its goal of high performance due to few machine problems and start up
issue since the employ will be fully engaged in full machine operation, that is, from installation
to maintenance and production.
Safety healthy environment.
This involves maintaining a healthy and safe working environment. This eliminates potential
health and safety risks resulting in a safer work place .Having an accident free work place, the
working personnel in the site of production feels secured thus motivated to perform efficiently.
This eventually results into a great improvement in the total performance of the labor force
working in the organization thereby improving the quality of production in an organization.
(Veleva and Bodkin, 2017)
Total productive maintenance in administration.
This involves applications of total productive maintenance techniques to administrative functions
this ensures supportive production through improved administrative operation such as ordering
processing, procurement and scheduling. (AlMeghari, 2017)

Conclusion
It is therefore clear that if this guidelines of total productive maintenance are well implemented
and the employees educated accordingly, the operations will be more efficient total production
maintenance made effective at all levels. The measure will also help to reduce defects and
increase efficiency for overall operation. In, addition, organization should always involve
workers in all level of machine or equipment set up to avoid any future problem. Workers should
always be in a position to handle any problem arising from the machine.

References
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Range Planning, 48(2), pp.80-94.
Farhan, M., Marie, M., El-Fangary, L. and Helmy, Y. (2011). An Integrated Conceptual Model
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Gilbert, C. (2007). BUFFER STOCKS, HEDGING AND RISK REDUCTION. Bulletin of
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Mohdzain, M., White, A. and Ward, J. (2012). Co-evolution of Supply Chain Strategies and
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Mukala, P. and Walt, V. (2013). On Information Overload Subjugation: Proposing an Intelligent
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