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Importance of Event in Sickkids Hospital Fundraise
Added on -2019-09-16
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SickKids Gala5PM-12AM = 7 hoursExecutive Overview/ Introduction & Value Proposition-Summary (paragraph format) -Who-What -When-Where-WhyExecution●Date: Saturday, October 21 (8 months)●Venue○Hospital Space? ○Stage ○Classy ○Good Lighting ○Seats ○Indoor○Kitchen ○Dressing rooms for special guests ●Event Layout○Cocktails and appetizers before dinner○Silent auction throughout the night ○Seating and special speakers after cocktail hour ○Followed by dinner and a concert ●Guests ○Subscribers○Donors ●MC/host●Performers○Special guest speakers (2) ○Artists (3) ■1 headliner (Paul McCartney) ■2 local bands ●Food/Catering ○Catering company waiters○Wine ○Gourmet foods ●Silent Auction (all funds donated)○10 items at high value ●Photographer○Videographer (1)
○Photo taker (1) ●Decorations○Floral Arrangements○Table Cards ●Volunteers ○Set up/tear down●Marketing ○SickKids Website ○Support Groups ○Social Media Promotions from headliners○Email invitations to subscribers/ donors●Invitations ○Special invitations (50)●Music ○Jazz ○Classical Music ●Hotel Discounts for out of town guests○Hotel Recommendations ●Menu ○Vegan ○Vegetarian○Non-vegetarian○3 courses Importance of event ●Promote awareness ●Raise funds for sickkids hospital ●Fundraise: TBD Time/Budget Overview●Deadline: 8 months●Budget: TBD Benefit of our Project ●People who are passionate about the cause have a chance to get connected and support the organization Define Requirements Stakeholders●Customer ○SickKids: receiving the money, to ensure that the name is associated with a positive experience ●Project Users
○Patrons/supporters: To provide the resources necessary to help SickKids organization save lives○Patients: benefactors of SickKids●Project Sponsor○ CEO of SickKids: To approve project plans, time, scope and budget●Project Team○Organizing team supporting Nancy: Amalia, Lenore Lang, Boyang ●Subject Experts ○Special Speakers: providing information and spreading awareness about the cause○Catering Employees: Using their serving knowledge to provide good service○Security: To ensure safety of guests and performers●Project Manager○Nancy : Ensure successful completion of project Complete the Business Case (identifying purpose and why the project should be approved)Design the Plan Work Breakdown Structure : TBD1.Major elements of the project (what must be delivered to achieve success) 2.Define the product’s major deliverables3.Decompose major deliverables to a level of detail appropriate for management and control (can adequate estimates be developed at this level?) 4.Review and refine WBS until project stakeholders agree that project planning canbe successfully completed and that execution and control will successfully produce the desired outcome*Can each task be scheduled? Budgeted? Assigned? Project Plan- For each activity, associate who is doing it? How long will it take? How much will itcost and whether it depends on another task being completed? A Project Budget – Detailed project costs and expected revenue Responsibility Matrix- identifying different levels of stakeholder responsibility for each work package Build & Execute ● Discuss how you would monitor and control the project while it is underway (Highlight your specific KPI’s, and monitoring system) ●Show the Communication Plan for what information each stakeholder requires throughout the project●Complete a Project Risk Assessment Form
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