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Importance of Event in Sickkids Hospital Fundraise

Added on - 16 Sep 2019

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SickKids Gala5PM-12AM = 7 hoursExecutive Overview/ Introduction & Value Proposition-Summary (paragraph format)-Who-What-When-Where-WhyExecutionDate: Saturday, October 21 (8 months)VenueHospital Space?StageClassyGood LightingSeatsIndoorKitchenDressing rooms for special guestsEvent LayoutCocktails and appetizers before dinnerSilent auction throughout the nightSeating and special speakers after cocktail hourFollowed by dinner and a concertGuestsSubscribersDonorsMC/hostPerformersSpecial guest speakers (2)Artists (3)1 headliner (Paul McCartney)2 local bandsFood/CateringCatering company waitersWineGourmet foodsSilent Auction (all funds donated)10 items at high valuePhotographerVideographer (1)
Photo taker (1)DecorationsFloral ArrangementsTable CardsVolunteersSet up/tear downMarketingSickKids WebsiteSupport GroupsSocial Media Promotions from headlinersEmail invitations to subscribers/ donorsInvitationsSpecial invitations (50)MusicJazzClassical MusicHotel Discounts for out of town guestsHotel RecommendationsMenuVeganVegetarianNon-vegetarian3 coursesImportance of eventPromote awarenessRaise funds for sickkids hospitalFundraise: TBDTime/Budget OverviewDeadline: 8 monthsBudget: TBDBenefit of our ProjectPeople who are passionate about the cause have a chance to get connected andsupport the organizationDefine RequirementsStakeholdersCustomerSickKids: receiving the money, to ensure that the name is associated with apositive experienceProject Users
Patrons/supporters: To provide the resources necessary to help SickKidsorganization save livesPatients: benefactors of SickKidsProject SponsorCEO of SickKids: To approve project plans, time, scope and budgetProject TeamOrganizing team supporting Nancy: Amalia, Lenore Lang, BoyangSubject ExpertsSpecial Speakers: providing information and spreading awareness about thecauseCatering Employees: Using their serving knowledge to provide good serviceSecurity: To ensure safety of guests and performersProject ManagerNancy : Ensure successful completion of projectComplete the Business Case (identifying purpose and why the project should be approved)Design the PlanWork Breakdown Structure : TBD1.Major elements of the project (what must be delivered to achieve success)2.Define the product’s major deliverables3.Decompose major deliverables to a level of detail appropriate for managementand control (can adequate estimates be developed at this level?)4.Review and refine WBS until project stakeholders agree that project planning canbe successfully completed and that execution and control will successfullyproduce the desired outcome*Can each task be scheduled? Budgeted? Assigned?Project Plan-For each activity, associate who is doing it? How long will it take? How much will itcost and whether it depends on another task being completed?A Project Budget –Detailed project costs and expected revenueResponsibility Matrix- identifying different levels of stakeholder responsibility for each workpackageBuild & ExecuteDiscuss how you would monitor and control the project while it is underway (Highlightyour specific KPI’s, and monitoring system)Show the Communication Plan for what information each stakeholder requiresthroughout the projectComplete a Project Risk Assessment Form
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