Project Monitoring and Controlling Assignment
Added on - 16 Sep 2019
SICKKIDS GALA[School][Course title]
Executive SummaryMichael Apkon,Attached is a detailed outline of all components required to organize theSickKids Gala on October 21, 2017. Our estimated budget is $110 000.Theestimated profit of the event is $95 000. The Gala will take place in TheEglington Grand due to the locational convenience, open space fordecorative opportunities and great backdrop for photos. The following is alist of summarized deadlinesFebruary 21, 2017:A confirmed committee, rooms for out of townguests, MC confirmation, developing a theme and contacting speakers,photographer and a videographer, sponsorship opportunities outreach,and a finalized volunteer list.April 21, 2017:$5000 deposit for venue, save-the-datecommunication, sending sponsor invitations, setting print times forprogram pamphlet, meet with catering company for food menu,confirming the menu, audio-visual equipment format with the venuemanager, floral arrangement confirmation, event marketing (posters,social media outreach, etc.).September 21, 2017:Catering deposit, RSVP list confirmation.October 7, 2017: Hotel room count confirmation, print programpamphlet, final RSVP list- all tickets are to be sold.October 14, 2017:Check audio- visual aspects of the venue, writeSickKids Gala day schedule in preparation for the event (delegation oftasks and scheduled event).October 21, 2017:Following the previously written SickKids Galaschedule to ensure proper set up and execution of the event.Looking for your confirmation and approval on the estimated budget anddeadlines so we can go forward with this project and ensure its success.Thank you,SickKids Gala organizing teamOverviewExecutionDate: Saturday, October 21 (8 months) 5:00PM-12:00AMVenue: The Eglington GrandEvent LayoutoCocktails and appetizers before dinneroSilent auction throughout the nightoSeating and special speakers after cocktail houroFollowed by dinner and a live performanceGuests
oSubscribersoDonorsMC/hostPerformersoSpecial guest speakers (2)oArtists: DJ, and Owl CityFood/CateringoCatering company waitersoWineoGourmet foodsSilent Auction (all funds donated)o21 items at high valuePhotographeroVideographer (1)oPhoto taker (1)DecorationsoFloral ArrangementsoTable CardsVolunteersoSet up/tear downMarketingoSickKids WebsiteoSupport GroupsoSocial Media Promotions from headlinersoEmail invitations to subscribers/ donorsInvitationso10 Free InvitationsMusicoOwl City PerformanceoDJHotel Discounts for out of town guestsoHotel RecommendationsMenuoVegetarianoNon-vegetariano3 coursesIntroductionValue PropositionThe purpose of this project is to collect fund from both tickets andauction activities to support SickKids Foundation. SickKids is the second-
largest pediatric research hospital in the world, and philanthropy is a criticalsource of funding for SickKids Hospital. Their foundation hold many eventsfor fundraising every year and our project team want to be one of it.RequirementsStakeholdersCustomeroSickKids: receiving the money, to ensure that the name isassociated with a positive experienceProject UsersoPatrons/supporters: To provide the resources necessary to helpSickKids organization save livesoPatients: benefactors of SickKidsProject SponsoroCEO of SickKids: To approve project plans, time, scope andbudgetProject TeamoOrganizing team supporting Nancy: Amalia, Lenore Lang, BoyangSubject ExpertsoSpecial Speakers: providing information and spreadingawareness about the causeoCatering Employees: Using their serving knowledge to providegood serviceoSecurity: To ensure safety of guests and performersProject ManageroNancy: Ensure successful completion of projectStakeholders involved in the project are:SickKids Foundation, as the customer who will receiving the fund collectedfrom our gala, to ensure that what our team doing is on the track and itsname is associated with a positive experience.Project users are consisting of patrons and patients. Patrons will act assupporters to provide the resources necessary to help SickKids to save livesand maintain daily activities. Patients are the beneficiaries of SickKidsFoundation who are going to get benefit from the fund.